Part-Time Bookkeeper

•Interact with clients and staff members in a manner that is respectful and empoweringmanner.
•Consistent and dependable attendance
•Attend all mandatory staff meetings, program meetings, and trainings
•Present a professional demeanor to the community through appearance, communication,and presentation
Essential Functions
•Accounts Receivable, to include receipting in all incoming electronic funds and enteringall receipts into QuickBooks weekly
•Accounts Payable, to include receiving invoices, entering them into QuickBooks, andcreating checks for review and authorized signatures
•Reconciliation of all Agency credit cards (Lowes, Home Depot, Bank of America) and allbank accounts monthly
•Review monthly bank statements for double signatures on each check written from generaland pull tabs accounts
•Deposit employee fun fund checks bi-weekly
•Create check payments for employee reimbursements, coordinate with payroll to enteremployee reimbursement direct deposits bi-weekly
•Organize and prepare weekly bank deposit to submit to Administrative Coordinator
•Check Iris website weekly for direct deposit payments from the State of Alaska and receiveto Quick books company
•Arrange agency travel for trainings and conferences to include collecting necessarydocumentation, registering for events, hotel rooms, flights, calculating and creating per-diem checks, and inputting all transaction in to QuickBooks
•Grant documentation, budgets and reporting requirements as needed
•Assist with financial audit and program audits
•Create check payments for approved client mini grants, ensure that mini grant providerrepays the agency and that all admin fees are received, provide copies and monthly reportsto Administrative Coordinator
•Other duties assigned by the Administrative Coordinator
Minimum Qualifications
•Associates Degree in Accounting or closely related field; job experience may be used inlieu of education
•Three years of Bookkeeping experience to include prior use of QuickBooks specificallyin billing, accounts receivable and payable, vendor and customer management, bankingtools, reporting, and payroll processing using QuickBooks
•Three years of experience in Word for Windows. Excel, Access and data entry
•Ability to multi-task and work under pressure for project deadlines
•Excellent interpersonal, group, and written communication skills
•Ability to work with people from diverse backgrounds, cultures and lifestyles
•Ability to pass background check
•Commitment to the agency’s mission and goals
Preferred Qualifications
•Bachelor’s Degree in Accounting or closely related field
•Five years of experience using QuickBooks specifically in billing, accounts receivable adpayable, vendor and customer management, banking tools, reporting, and payrollprocessing using QuickBooks
•Two years of experience in grant management
Supervision: Directly responsible to the Administrative Coordinator

Hours: Monday-Friday, less than 30 hours per week, hours vary
Salary: $24.00 - $27.00 Non-exempt

Fairbanks, AK

13 day(s) ago