The Contract Specialist is responsible for assisting with the entire contract or project life cycle, from pre-construction planning to post-award interface, execution, and close-out. The role works closely with project and shared services teams to ensure all contractual and subcontract obligations are met and that the organization’s interests are protected.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for pre-award coordination and solicitation review as directed by the Contract Compliance Manager.
• Process Performance and Payment Bond, Builders' Risk certificate, contract standard insurance certificates, and any other contractual prerequisite pertaining to a prime contract award.
• Work with the project team to develop scopes of work for subcontractors, ensuring contract requirements are documented and clear objectives and milestones are set.
• Assist project teams or upper management with contractual risks as identified.
• Ensure subcontract cost budgets align with estimate and Contract Schedule of Values (SOV) established for client billings and subsequent change orders, if applicable.
• Work with the Cost Accounting Manager to ensure client billings comply with contract provisions and Generally Accepted Accounting Principles (GAAP) and are uploaded into client’s system as required.
• Work with project teams to respond to Owner requests for information and provide necessary reports, as required.
• Process subcontract billings and ensure billings are in alignment with subcontract and approved by project teams.
• Monitor subcontracts against compliance requirements and ensure project specific documentation and reporting is accurate and timely.
• Responsible for the effective use of various third-party systems to ensure compliance requirements are met and requisite reporting is accurate.
• Process project closeout documentation as required and archive electronically.
• Perform other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability and willingness to abide by the company's code of conduct, policies, and procedures.
• Strong knowledge, understanding, and sensitivity to the Inupiat culture.
• Knowledge of computerized accounting systems.
• Exhibits accuracy and thoroughness in all tasks.
• Ability to write and speak effectively.
• Strong analytical and reasoning abilities.
• Ability to work under pressure with deadlines and tight schedules.

CORE COMPETENCY REQUIREMENTS

• Customer Focus – Is dedicated to meeting the expectations and requirements of internal and external customers.
• Decision Quality – Makes the right decisions based on a mixture of analysis, wisdom, experience, and judgment.
• Drive for Results – Can be counted on to exceed goals successfully.
• Conflict Management – Steps up to conflicts, seeing them as opportunities; can find common ground and get cooperation with minimal noise.

QUALIFICATIONS

Required

• College Degree or three (3) years' related experience, with increasing responsibility that includes contract or subcontract administration.
• Proficient in using Windows and the Microsoft Office applications at an intermediate level.
• Ability to maintain confidentiality.
• Familiar with relevant contract types and legal terminology.

Preferred

• Experience with Trimble Vista™ Construction Software.
• Experience using the Federal Funding Accountability and Transparency Act (FFATA) Subaward Reporting System (FSRS), Wide Area Workflow (WAWF), US Army Corps of Engineers (USACE), Resident Management System (RMS), System for Award Management (SAM), Electronic Subcontracting Reporting system (eSRS), and similar systems.

PHYSICAL DEMANDS

The physical demands of the job require regular talking and hearing, frequent sitting, reaching, and using hands. Occasionally, the employee must stand, walk, climb, balance, and lift up to ten (10) pounds. Specific vision abilities include adjusting focus. Reasonable accommodations are available for individuals with disabilities

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment is in an office setting. The noise level in the work environment is usually moderate.

NOTE: This document does not create an employment contract, implied or otherwise. It outlines the main functions, required knowledge and skills, and responsibilities of the position but is not an exhaustive list of all work requirements.

ASRC Construction is a drug free workplace and pre-employment drug testing is part of the hiring process.

ASRC Construction and its family of companies is an Equal Opportunity Employer.  Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status, age or any other legal protected status.  EEO Poster

ASRC Construction is the construction division of Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.

ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.