Grant Manager, Signers' Business Office

Grant Manager, Signers' Business Office

• Job No:
• Classification:Fiscal Professional 2
• Grade:Grade 79
• Work type:On Campus, Staff Full-time
• Administrative Unit:University of Alaska Fairbanks
• School/Business unit:UAF Chancellor
• Location:Fairbanks
• Categories: Business/Accounting/Finance

Position Summary:
The Signers' Business Office (SBO) is a fast paced, team-oriented unit that provides fiscal, post-award, and human resources management for the Institute of Agriculture, Natural Resources and Extension (IANRE), Chancellor's Office, Provost Office, General Students, Student Affairs and their associated departments. This position provides post-award (grant) management by working closely with Principal Investigators, the Office of Grant and Contract Administration and funding agencies. Primary funding agencies include USDA (capacity awards), State of Alaska, Dept. of Education, Native Corporations, and the National Science Foundation.

1-60Grant Management, Continuing Education Contracts, and Workshops: Responsible for administration of external grants/contract, along with any associated match/cost share requirement for assigned awards of all types (grants, cooperative agreements, contracts and other) and all funding sources (Federal, State, Foreign, and pass-thru). Analyze funding agency award packages, including terms and conditions, along with associated proposal and budget, for consistency and accuracy; make recommendations to PI and management on course of action on any recognized issues. Prepare restricted grant/budget revisions for grant/fund setup; establish and verify grant and budget setup in University of Alaska''s accounting system (Banner), invoice funding agencies as proscribed by the contract. Maintain up-to-date and accurate financial/management records of restricted awards. Use UA accounting system and financial data retrieval (TOAD) to analyze, monitor, and interpret expenditures; identify and initiate corrective measures to reconcile problems to bring financial data into compliance with University and Federal regulations. Review purchase requisitions, travel authorizations, job forms, time sheets, effort certifications, and sub-award paperwork to determine allow-ability and fund availability prior to establishment. Resolve over/under runs, budgetary, and inter-fund problems. Assist researchers, staff, and PPAs in the determination and projection of effort certification percentage allotments and monitor effort on an ongoing basis. Coordinate and interface with UA staff on budget, management, and expenditure activity. Keep lines of communication open between the Buisness Office and Proposal Coordinators to ensure faculty have successful proposals and projects.Essential 20Data Analysis & General Accounting: Analyze requirements to make corrective budget and/or accounting adjustments- prepare and submit budget revisions, journal vouchers, and labor redistributions. Work with departmental researchers and administration to obtain appropriate support documentation and signatures on Department Authority Forms, Restricted Fund Notification Forms, 60 day Cost Transfer Memos, journal vouchers, budget revisions, and labor redistributions. Summarize and compile data and prepare ad hoc reports for use by UA/UAF Administration, SNRE Dean/Director, SNRE Executive Officer, and funding agencies in restricted fund assessment. Track, update, and maintain assigned funded projects. Collect quarterly/final fiscal report deliverables required by agencies. Work as directed by Executive Officer on departments year-end close-out activities and other duties as assigned.Essential 3-10Liason: Post-Award point-of-contact for funding agencies, departmental researchers, and other campus departments on budget, grant management, fiscal, financial, and accounting matters on assigned restricted awards. Troubleshoots award and extension issues along with providing general restricted fund information to PIs, UA staff, and funding agencies. Applies problem solving and analytical skills to moderately complex and multifaceted problems. Knowledgeable of pre-award process for effective post-award management, answer basic proposal questions, and refer faculty to correct resources.Essential 4-10Audits: Reviews project scope of work, project subcontract, in-kind and match required for projects and necessary renewal/extensions to complete projects. Audits award packages for consistency and accuracy with proposed scope of work. Interprets and applies complex rules and regulations such as UAF Policies and Procedures; SW Accounting Manual and Procedures; Federal Acquisition Regulations; Federal Formula Funds (Smith-Lever, Hatch, McIntire-Stennis); OMB Circulars A-21, A-110, A133; Cost Accounting Standards; GAAP; GASB; UA Disclosure Statement; various foreign agency accounting rules, regulations, and polices. Respond to in/external audit responses as needed.

Knowledge, Skills, Abilities:
Knowledge of cost benefit analysis, budget forecasting requirements and budget preparation procedures. Knowledge of contract administration. Ability to analyze fiscal information and prepare projections. Ability to synthesize fiscal and grants/contracts.

Preferred Experience & Education:
Previous experience as a Fiscal Professional (2 years minimum) with substantial background in grants and contracts is required.

Required Experience & Education:
Bachelor degree in Accounting, or Business Management with substantial accounting coursework or an equivalent combination of training and experience in fiscal management, government, university, grants and contracts position is required.

Salary Information:

This is a full-time, 12-month, exempt staff position complete with both a competitive salary and New hires will be placed on the, Grade 79, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.

Applications will be reviewed on a rolling basis until a successful candidate is identified.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Ashley Lindsoe, Signers' Business Office Human Resources Manager, at or 907-474-5664.

Applications Close: Open until filled

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Fairbanks, AK

13 day(s) ago

Closing Date 2023-08-23