Paralegal I/II/III, Legal

Full-Time, Regular

Professional

Anchorage, AK, US

Salary Range:$24.7900 To 39.3400 Hourly

 

COOK INLET TRIBAL COUNCIL, INC.

JOB DESCRIPTION

 

Job Title:         Paralegal, I/II/III, Admin

Department:    Administration (Legal)

Reports To:     Director of Legal Affairs 

Supervises:      None 

FLSA Status:  Non-Exempt 

Pay Grade:      N5 (I), N6 (II), N7 (III)

Job Type:        Full-Time, Regular  

AKBCU:           No       ICPA: No 

 

General Functions:

The Paralegal (I/II/III) position is responsible for comprehensive, high-quality legal support for the legal department at Cook Inlet Tribal Council, Inc. (CITC). The Paralegal will work as an active partner with internal and external community stakeholders including CITC leadership, Tribal partners, CITC project managers, operations staff, contractors, community partners, and outside counsel to ensure timely execution of contracts. This position will combine business and legal expertise to support the operational and business objectives for CITC and its subsidiaries and affiliates.  In addition, this position assists with handling of confidential information and special projects as assigned. 

 

Duties and Responsibilities:

Paralegal, I:

• Provide legal system support and manage internal legal (approved driver, incident, and subpoena/court orders/records requests) systems for the legal department, working closely with other legal department staff.
• Maintain electronic incident filing system for the legal department.
• Review of all incoming incident and security reports.
• Perform initial review of driving records for insurability. 
• Maintain master authorized drivers' list in coordination with facilities team and program staff. 
• Under the direction of the Director of Legal Affairs and legal executives, complete various forms, such as incident reports, OSHA reporting forms, and insurance applications.
• Review incoming court documents and requests for information for completeness and route to appropriate department(s) for response. 
• Assist in or provide reviews of incoming documents for compliance and work with departments, subsidiaries, and affiliates regarding corporate, employee, and participant records.
  1. Collect initial identification of information for redaction in records and production of documents.
  2. Follow up to obtain requested materials.
• Obtain court file copies.
• Coordinate calendar schedules for witness testimony and preparation.
• Attend administrative, security, activities, and other committee meetings as requested. 
• Provide reports to the legal team.
• Proofread letters, documents, memoranda, reports, and other documents for quality control. 
• Create and maintain paralegal desk reference manual and materials.
• Scan and electronically edit and file legal department documents.
• Date stamp, label (including Bates), notarize, scan, and copy documents. 
• Cross-train with legal department staff to provide coverage of responsibilities, as needed.
• Perform other duties as needed and assigned.

 

Paralegal, II:

• Perform all duties and responsibilities of a Paralegal, I with a higher level of proficiency.
• Work as an independent resource for the legal team in processing driving records, incident reporting, and witness scheduling and preparation.
• Assist with preliminary background checks for employees, volunteers, and contractors, as needed.
• Provide initial drafts of affidavits and other court documents upon request.
• Assist with preparation and submission of background check variance requests.
• File and monitor workers' compensation claims and OSHA reporting as requested.
• Assist with FFATA submissions, and assume primary responsibility when requested.
• Assist with Annual Charitable Organization Registration and Renewals, and assume primary responsibility when requested.
• Assist with maintenance and submission of APOC Employer of Lobbyist activities, including annual training, registration, review, and approval of lobbyist registrations, and quarterly submissions of reports, and assume primary responsibility when requested.
• Assist with corporate responsibilities, including corporate setup, maintaining corporate status, business licenses, and related matters.

 

Paralegal, III:

• Perform all duties and responsibilities of a Paralegal, I and II with an advanced level of proficiency. 
• Preparation and submission of background check variance requests.
• Assist with annual company insurance program application.
• Assist with internal and external audits, including workers' compensation, regulatory, and accounting.
• Assist with trial preparation for CITC employees called to testify as witnesses in litigation.
• Setup and maintain corporate status and business licenses of multiple corporate entities across various jurisdictions.

 

Job Responsibilities Related to Participant Privacy

• Employee is expected to actively participate in CITC privacy training and to protect the privacy of participant information in accordance with CITC's privacy policies, procedures and practices, as required by federal and state law.  Failure to comply with CITC's policies and procedures on participant privacy may result in disciplinary action up to and including termination of employment.
• Employee may access protected health information and other participant information only to the extent necessary to complete job duties.   Employee may only share such information on a need to know basis with others who have job responsibilities related to treatment, payment, or other CITC operations.
• Employee is encouraged and expected to report, without the threat of retaliation, any concerns regarding CITC's policies and procedures on participant privacy and any observed practices in violation of the policy to the designated Privacy Officer. 

 

Job Specifications:

• Strong computer proficiency, including report preparation and generation and inputting information.
• Proficient in the use of Smartsheet, Office 365 (including Teams), and Adobe Acrobat.
• Type 50 wpm neatly and accurately with knowledge of general business formats and procedures.
• Excellent written and verbal communication skills; expert knowledge of proper grammar, good vocabulary, spelling, and proofreading skills.
• Good public contact, customer service skills, and telephone etiquette.
• Ability to make decisions and exercise good judgment.
• Ability to work closely with personnel from other departments within CITC, program participants, and external contacts.
• Ability to work under pressure, independently, and with minimal supervision.
• Ability to prioritize workload.
• A high degree of sensitivity regarding confidential information.
• Demonstrated command of professional business writing and communication, including excellent grammar, spelling, and knowledge of business formatting.
• Good organizational skills, including electronic document management.
• Strong multi-tasking ability.
• Demonstrated proficiency in the use of standard office equipment.
• Demonstrated knowledge of Alaska Native and American Indian culture and community resources.

 

Minimum Core Competencies: CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills 

 

Minimum Qualifications: 

Paralegal, I:

• High school diploma or GED.
• Paralegal or Paralegal Studies Certificate from an ABA-accredited paralegal program; or two (2) years on-the-job experience as a legal assistant or paralegal.

Paralegal, II:

• Associates Degree in Business Administration, Criminal justice, or Paralegal Studies; or three (3) years progressively responsible on-the-job experience as a legal assistant or paralegal.

Paralegal, III:

• Bachelor's degree in business administration, paralegal studies, or related field.
• Four (4) years of progressively responsible paralegal experience.   
• One (1) year of contract drafting and contract management experience.

 

Minimum Qualifications for all Job Levels:

• Continued employment status contingent upon completion of a satisfactory state and federal fingerprint criminal background check.

 

Preferred Qualifications:

• NFPA, NALA, or NALS paralegal certification preferred.
• Contract management system software experience.

 

Physical Requirements:

• Primary work in an office setting, with extended periods of time at a desk and on a computer.

 

NATIVE PREFERENCE STATEMENT: Pursuant to the Indian Self-Determination and Education Assistance Act of 1975 (PL 93-638) and as further guided by CITC's Native Preference Policy 6.120, CITC maintains preference in all phases of employment for Alaska Native, American Indian (AN/AI) and Native Hawaiian people, including direct lineal descendants and foster or traditionally adopted children. Also included are non-Native head of household members for Native families, which includes foster or traditionally adopted Native children.

 

 

 

Disclaimer

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job.   It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job.   Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time.  This job description is not an employment agreement or contract.