Grants Finance and Administrative Support Technician


POSITION SUMMARY

 

Under minimal direction, Grants Finance and Administrative Support Technician will perform specialized complex work on a wide variety of administrative, HR and finance support services which require independence, judgment, and initiative. Has knowledge of the organization's programs and policies, understands the processes involved in various procedures.

 

This position assists the Executive Director with financial processes for grants, managing data for projects, and assists with preparing reports and supports program operations.

 

ESSENTIAL FUNCTIONS

 

Determines finance and project support needs in prioritizing and organizing work and the appropriate action to be taken.

 

        •    Serve as a resource person for Goldbelt Heritage Foundation and the public by providing information requiring considerable interpretation and explanation of program                   services and activities.

•   Manage application intake or documents. Work with applicants to communicate application needs and /

or status.

•   Answers questions of other employees and the general public.

•    Provide publications development for GHF with minimal direction such as newsletters and news releases.

Complete financial tasks inclusive of processing payroll and charging expenditures to fund accounts, assigning appropriate account coding base on the nature and purpose of the expenditure.

Complete reconciliation of direct and match expenses.  Update monthly program budgets. Assist with audit preparation.

Update project and program files and maintain a variety of records such as finance binders, meeting documentation, project, personnel and project participant files.

Assistants management of contract agreements.  Supports Human Resources inclusive of facilitating hiring, recruitment and filling of positions, supervising interns and assisting management of 401k plan.

Gather and compile statistical project information and prepare regular and recurring monthly, quarterly

and annual finance and project reports inclusive of completing finance reports and documents for Indirect

Cost Rates renewals annually.

Assures that finance guidelines are met and adhered to by all staff

 

Organize project end products as related to a curriculum and educational library

Assists in scheduling, planning for meetings and completing minutes. Other related duties as assigned.

 

NECESSARY SKILLS AND KNOWLEDGE

 

Considerable knowledge of business practices, correspondence, and publication formats

Ability to speak, write, listen, and communicate effectively, meet and deal effectively with the general public, establish and maintain cooperative working relationships.

Extensive knowledge of computer software applications including MS word Excel, Outlook, Power Point, and

Access or other database programs.

Knowledge of program rules and requirements.

Ability to perform basic arithmetic, such as fractions, decimals, and percentages. Basic knowledge of accounting systems.

Ability to work independently and prioritize workload.

Ability to organize, plan and maintain confidential records.

Ability to compare data from a variety of sources for accuracy and completeness, identify discrepancies or inaccuracies and make corrections.

Ability to organize and plan record keeping and filing systems.

Ability to search, select, compile, and summarize data and information.

Ability to compare data for completeness, identify any discrepancies or inaccuracies and make the necessary corrections.

Ability to comprehend and advance knowledge in required financial processes and guidelines

Ability to be detail oriented.

 

 

MINIMIJM QUALIFICATIONS (education, experience, skills)

2 years of administrative and finance support experience. High School Diploma and at least Two Years of Higher

Education in related field.  Computer operations experience.  Valid Drivers License

Juneau, AK

6 month(s) ago