POSITION SUMMARY

Under minimal direction, Administrative and Finance Assistant will perform specialized complex work on a wide variety of administrative support services which require independence, judgment, and initiative. Has knowledge of the organization's programs and policies, understands the processes involved in various procedures. This position assists the Executive Director with financial processes for grants, managing data for projects, and assists with preparing reports and supports program operations.

ESSENTIAL FUNCTIONS

Determines office and project support needs in prioritizing and organizing work and the appropriate action to be taken.

• Serve as a resource person for Goldbelt Heritage Foundation and the public by providing information requiring considerable interpretation and explanation of program services and activities.

• Manage application intake or documents. Work with applicants to communicate application needs and / or status.

• Answers questions of other employees and the general public.

• Provide complex word processing and publications development for GHF with minimal direction.

• Complete routine financial tasks

• Update files and maintain a variety of paper and computer records such as finance binders, meeting documentation, project files and project participant files.

• Perform complex data entry tasks for which there is a variety of formats and procedures and with general instructions for coding and entering data; check and correct entry for input errors.

• Gather and compile statistical information and prepare regular and recurring finance and project reports

• Assists in scheduling, planning for meetings and completing minutes.

• Process Purchase orders, and charge expenditures to departmental accounts, assigning appropriate account coding base on the nature and purpose of the expenditure. 

• Monitor and maintain office supplies and materials.

• Provide reception duties such as answering phones, greeting the public

• Other related duties as assigned.