Grant Compliance Manager


COOK INLET TRIBAL COUNCIL, INC.

JOB DESCRIPTION

Job Title:        Grant Compliance Manager

Department:   Accounting

Reports To:    Program Compliance Officer

FLSA Status:  Exempt

Pay Grade:    C6

Job Type:      Regular, Full-Time

General Functions:

This position works with the Grant Compliance Team in ensuring that the organization is in compliance with all federal, state, and local government regulations in addition to private donations and grant agreements. This position will also work with management and legal council to monitor awards and contracts.

Duties and Responsibilities; included but not limited to:

  • Develop, initiate, maintain, and revise policies and procedures required for the prevention of illegal, unethical, or improper conduct relative to grants as well as ensure that no financial audit findings are issued in conjunction with the annual audit.
  • Work with Grant Compliance Team to prepare and submit financial reports and financial related forms as required by the grant agreement, including preparing and posting all necessary journal entries and accruals needed to complete the reports.
  • Work with Grant Compliance Team and relevant program staff to ensure all reporting deadlines are met.
  • Work with Grant Compliance Team, relevant program staff, and granting agencies to clarify compliance requirements as needed.
  • Assist Program Compliance Officer with periodic review of program compliance based on an internal assessment of risk.
  • Ensures administrative and indirect guidelines and caps are adhered to, in addition to other grant-related regulations or limitations.
  • Develop and maintain grant file and record retention systems that meet the compliance requirement of all grant/donor agreements.
  • Responsible for the oversight for grant re-classes and management of the accounting system's grant funds.
  • Monitor budget to actual performance of grants and help program managers and directors understand and comply with their grant budgets and fiscal guidelines.
  • Assist program managers and directors, as needed, with budget modification preparation and analysis.
  • Work as a team member with the department directors and program managers on grant reporting, budgeting, and grant close out procedures. Including providing grant budget management trainings as needed.
  • Responsible for timely grant draw downs and related paperwork and filings.
  • Ensure all cash management requirements are adhered to, including timely receipt of grant funds, following up as needed.
  • Assist in the preparation of the grant workpapers for the annual audits.
  • Assist Grant Writing Team on new grant proposals, grant budgets, and grant budget narratives.
  • Participate in informational meetings on all new grant awards which include accounting, program staff involved, human resources, and any other functional component of the Council critical in the success of the program.
  • Participate in site visits from granting agencies and provides financial information as requested.
  • Provide trainings internally and externally on compliance related topics when requested.
  • Other related job duties as assigned.

Job Specifications:

  • Excellent verbal and written communication skills.
  • Demonstrated ability to interact with sensitivity and effectiveness while working with external agencies and coworkers.
  • Demonstrated ability to work independently while maintaining efficiency and accuracy.
  • Strong organizational skills to effectively manage high volume of documentation.
  • Strong public speaking skills.
  • Strong group/team facilitation skills.
  • Thorough knowledge of State of Alaska and Federal grant regulations.

Qualifications:

  • Bachelor degree in Accounting or Finance.
  • Public accounting experience preferred.
  • Minimum three years’ experience in grant/contract compliance or related field, or combination of 6 years of related education and progressive experience.
  • Continued employment is contingent upon receipt of a satisfactory report from a state and federal background check.
  • Valid Alaska Driver’s License and insurable under CITC's automotive insurance.

NATIVE PREFERENCE STATEMENT: Pursuant to the Indian Self-Determination and Education Assistance Act of 1975 (PL 93-638) and as further guided by CITC’s Native Preference Policy 6.120, CITC maintains preference in all phases of employment for Alaska Native, American Indian (AN/AI) and Native Hawaiian people, including direct lineal descendants and foster or traditionally adopted children. Also included are non-Native head of household members for Native families, which includes foster or traditionally adopted Native children.

Anchorage, AK

2 month(s) ago