Grant Officer

Grant Officer

• Job No:
• Classification:Fiscal Professional 3
• Grade:Grade 80
• Work type:Remote, Staff Full-time
• Administrative Unit:University of Alaska Anchorage
• School/Business unit:UAA Chancellor
• Location:Anchorage
• Categories: Research/Science/Grants

Position Summary:
The Office of Sponsored Programs is seeking a Post-Award Grant Officer to provide services and support campus academic, research, and business units, as well as the Office of Sponsored Programs. This position is responsible for the oversight of a diverse portfolio of restricted fund awards, ensuring compliance with all federal, state and private funding agencies. This position will also be a part of internal and external audits, assist the Director in development of policy and procedure, as well as design and implement trainings.

10Assist OSP Director in the coordination and development of pre and post-award research training program from content to delivery designed to educate researchers, staff and faculty. Work with pre- and post-award staff to develop training modules. Responsible for scheduling and the logistics of campus-wide training related to research administration. Expert resource on newest issues of importance in the field of sponsored program administration to include Effort Certification Process, WorkFlow instructions, On-Base instructions. Assists with bringing national conferences to the University of Alaska Anchorage from logistical beginning to end of conference. Conferences generate more than $50k in revenue. Additionally, serves as expert knowledge for conference personnel on University policies and procedures to provide accurate information related to topic discussion.Essential 10Maintain currency with the most recent compliance information and policy updates. This requires reading, reviewing, interpreting and analyzing Federal OMB Circulars, UA and UAA policies and procedures (HR requirements, travel, pro-card, accounting, Banner documentation, financial aid, fellowships, internships, purchasing), and agency specifications to appropriately assess department requests for purchasing and expending grant funding. Serve as an expert resource for federal, state, local, UA Foundation and private rules and regulations. Utilize accumulated knowledge to assess problem resolution for the Director of OSP. Serve as expert resource for time and effort reporting, collective bargaining information, job forms, and labor redistributions.Essential 15Analyze, interpret and manage financial accounting data on Banner Finance system. Create and analyze Excel spreadsheet entries, and miscellaneous reports for regular scrutiny of restricted account balances and irregularities to reduce audit exceptions. Creates and maintains databases using Filemaker Pro, Excel, and Access, and/or specific to OSP. Maintains statistical data and information. Researches and gathers information from multiple sources for financial projections to include burn rates, final invoicing, F&A expenditures. Examines and ensures integrity/reliability of the financial accounting system. Works with principal investigators, faculty, or staff members to identify potential ledger discrepancies between financial system and department records, providing statistical information to isolate these areas and recommending new procedures to prevent deviations or undesirable accounting trends. Ensure UAA compliance with financial accountability requirements and institutional financial commitments for sponsored programs and other restricted funding as demonstrated through reports submitted to sponsoring agencies, maintenance of auditable records, and diligent monitoring of project expenditures. Review restricted fund accounts for overrun projects, budgetary and interfund problems, and expired projects. Reconcile accounts receivable balances as mandated in UA Administrative and Accounting Manual. Review expired restricted funds for inappropriate costs. Review indirect cost calculations and distributions codes on Banner. Review expenditures for compliance, file closing reports, track completion of technical reports, submit contract and grant close-out paperwork and reports. Gather information on complex multiple funds, using Excel, Banner Finance, and QMENU to consolidate information on spreadsheets.Essential 25Responsible for managing and oversight of the post award sponsored program activities for a major, complex academic unit/College/Department. These complexities include large federal funding research projects with difficult financial reporting. Performs high level financial work including budget oversight, financial planning and financial management. Communicate as necessary with Principal Investigators, Fiscal Managers, and other department personnel in the resolution of problem account reconciliation utilizing expertise gathered through knowledge of OMB Circulars, Cost Accounting Standards, GAAP, award restrictions and agency expectations, UA and UAA policies and procedures, and generally accepted cost standards for Institutions of Higher Education. Consultancy support and liaison between sponsoring agencies and Principal Investigators on budgetary, procedural, programmatic, and payment management.Essential 25Review of accounting and record keeping required to process account setups using Banner Finance system; audit, and approve sponsored program expenditures from inception through completion of project. Manage, monitor, and administer post-award activities for departments to include account setups, revisions, effort reporting, billing, and cost transfers for grant and contract activity. Approves and is signatory authority for expenditures, purchases/transactions via workflow, TEM, and other financial systems. Reviews and approves lower level employee grant setups. Process billings, subawards, account corrections, and closeout and report compliance in a streamlined, accurate, and responsive manner. Develops, monitors, and reconciles budgets. Investigates and reconciles accounting statements, fixes discrepancies, checks salaries, performs projects. Prepares standard and non-standard reports, annual, quarterly, and monthly budget reports, budget forecasts, and performs monthly and fiscal year-end closing processes. Monitor individual grant activity for allowability, allocability, reasonableness, consistency to grant terms, account coding for accuracy in reporting, budget terms and allocability using federal, state, or agency requirements. Oversees large complex center awards that involve active federal, state, and private organization funds totaling more than a $1M per award. Assist departments with fiscal problems encountered on restricted funds. Electronic drawing of federal funds as required. Coordinate with external agencies and UAA departments to provide match information for sponsored projects. Serve as liaison between UA units and funding agencies as required.Essential 5Assists in the development of guidelines, procedures, and templates for financial review and reporting for the University of Alaska Anchorage. Responsible for mentoring of lower level research administration personnel. Recruits and trains staff and promotes professional development.Essential 5May be assigned on a temporary basis to a Department/Center/College/Unit to assist with various financial and grant functions. Other duties as assigned related to the Office of Sponsored Programs and the research mission for the University of Alaska Anchorage.Essential 5Perform complex, specialized auditing of financial, programmatic functions, and/or systems. Work includes independent examination and analysis of risks, internal controls, complex reports, records, financial statements and/or systems for accuracy, completeness and conformance to guidelines and statutes. Resolves audit findings with A-133 auditors and external reviewers.

Knowledge, Skills, Abilities:
Knowledge of best practices, principles, theories, techniques, and methodology in the field as well as all relevant federal, state, and local rules, regulations, and programs/policies for meeting compliance.

Typical Experience:
Minimum of five years of experience in related field (finance, business, management, statistics, mathematics) is required to include electronic processing of accounting data. Two years of direct experience in working with grants.

Required Education or Training:
Bachelor degree in Accounting, Finance, or Business Administration. Bachelor degree can be substituted with equivalent combination of education and experience. College-level accounting coursework and a strong background in general and fund accounting.

Salary Information:

This is a full-time, 12-month, exempt staff position complete with both a competitive salary and New hires will be placed on the, Grade 80, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

The review process for applications will be begin on January 15, 2023. To ensure your application will be reviewed please apply by January 14th, 11:55pm Alaska Standard Time.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Marcie Stavich, HR Coordinator, at

Applications Close: Open until filled

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Fairbanks, AK

7 day(s) ago

Closing Date 2023-02-23