Contracting Officer


Contracting Officer

JOB NO: 519309
CLASSIFICATION: Procurement & Contract Services Professional 1
GRADE: Grade 78
WORK TYPE: Staff Full-time
ADMINISTRATIVE UNIT: University of Alaska Anchorage
SCHOOL/BUSINESS UNIT: UAA VCAS Facilities & Campus Svcs
LOCATION: Anchorage
CATEGORIES: Facilities/Skilled Trades, Other

Position Summary:

Are you ready to join our team of Planning and Construction Professionals where you can grow and develop your career while supporting exciting and dynamic projects? We’ll help you position yourself as a trusted, customer focused, public procurement professional within the construction industry. We provide excellent benefits and perks including: •12 paid holidays per year as well as paid time off, •Tuition waivers for yourself and family members, •Affordable Medical, Dental and Vision Care coverage, •An Employee assistance program and a free wellness program with financial incentives for participation, •State of Alaska PERS retirement plan, •Regular training in best practices, •Position is located in Anchorage, AK with some on campus work for collaboration meetings, with options for hybrid work arrangements. •To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position. Salary is commensurate with experience, position will be offered at either a grade 78 or 80, dependent on candidates education and/or professional experience.

Duties:

User Support and Contractor Relations: •As it relates to all departmental procurement activities, as appropriate, ensure compliance with FP&C, university, state, and federal procurement policies and regulations •Provide procurement guidance to project teams in the form of expert advice and strategic recommendations •Establish positive and productive working relations with contractors, vendors, and university departments while maintaining high ethical standards •As it relates to procurement activities assist with technical questions and process development associated with FP&C’s project management information system

Competitive Sealed Bidding, Source Selection and Contract Award: •Work with Project Managers to analyze and select appropriate method of solicitation and contract type. Develop/compile specifications, terms, conditions, provisions and source lists for formal and informal bids and proposals •Provide instruction, guidance, and coordination to establish solicitation evaluation selection committees and throughout selection process. Develop and apply evaluation factors, standards, and award criteria commensurate with procurement activity •Conduct pre-solicitation conferences, pre-bid/proposal conferences and site visits. Write amendments and certify correctness of all solicitation and award documentation (e.g., abstracts, memorandums of selection, determinations and findings). Awarding contracts within delegated authority •Interpret and apply complex procurement rules and regulations •Evaluate and advise on intellectual property matters

Contract Administration: •Develop a departmental contract administration plan •Support negotiations with contractor, both pre-award and post-award, regarding all aspects of the contract •Support Project Managers in negotiating and approving price and/or other changes in contract terms and conditions as necessary •Issue purchase orders, change orders and modifications, as necessary •Execute contract closeouts, terminations and their settlements •Develop performance monitoring systems and alternative dispute resolution options •When required prepare documentation and research findings to support superiors and the University in the event of litigation •Compile and maintain complete and accurate files

UAA Facilities Planning and Construction (FP&C) is responsible for planning, budgeting, contract management, and construction of professionally designed buildings and facilities for the University of Alaska Anchorage (UAA) campus and its extended college campuses - Kenai Peninsula College (including the Kachemak Bay Campus), Kodiak College, Matanuska-Susitna College, and Prince William Sound College.

  • You’ll use your experience to assist project managers, campus planners, the director, and other members of the campus community in administering construction contracts, conducting public procurements, and building and maintaining relationships with the contractor community.
  • Every day we’ll rely on you to advise departments on the best practices established by the university’s procurement offices and to answer questions about policies and procedures.
  • To thrive in our team environment, you should be customer service oriented, have strong interpersonal communication skills, with a willingness to learn through regular training.

KNOWLEDGE/SKILLS/ABILITIES:

•Knowledge of computer systems, programs and applications.
•Knowledge of sound business practices and ethics.
•Knowledge of applicable procurement law, procurement regulations and procedures, as well as relevant court decisions and precedents. Preference for applicants with construction experience relevant to this KSA.
•Knowledge of the Uniform Commercial Code, contract law, business law, and a working knowledge of the litigation process, and relevant tort decisions. Preference for applicants with construction experience relevant to this KSA.
•Knowledge of policies and regulations governing ethical conduct.
•Advanced technical and business writing skills.
•Ability to work effectively in a fast-paced environment and as part of a team.
•Able to demonstrate a continuous improvement mind-set.
•Demonstrated communication and relationship building skills.
•Possess a strong Customer service ethic and ability to understand, meet and champion the Customer’s need while staying within the policies and procedures.
•Demonstrate a willingness to be coached, showing an openness to feedback and performance improvement opportunities.

TYPICAL EXPERIENCE:

Bachelor’s degree in related field and two years public procurement experience, or an equivalent combination of training and experience. A Certified Procurement Manager (C.P.M.) certification or other recognized certification in the procurement profession is preferred.

REQUIRED EDUCATION OR TRAINING:

Bachelor’s degree in related field and two years public procurement experience, or an equivalent combination of training and experience. A Certified Procurement Manager (C.P.M.) certification or other recognized certification in the procurement profession is preferred.

 

*The position will remain open until filled with an initial review of applications to begin on April 26, 2022. To ensure your application is considered, you must apply by 11:55 Alaska Standard Time pm on April 25, 2022.

*To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position.

Salary is commensurate with experience, position will be offered at either a grade 78 or 80, dependent on candidates education and/or professional experience.

This is a full-time, 12-month position complete with a competitive salary and UA employee benefits package.

 

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Anchorage, AK

19 day(s) ago

Tribal Affiliation(s)
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