Afognak Native Corporation has an opening for an On-Call Event Host/Adminstrative Assistant reporting to the Outreach Coordinator for Afognak and its Alutiiq subsidiaries staff. The Administrative Assistant functions as the primary administrative support for the Afognak Center Facility.

Event Hosts will be responsible for ensuring that all guests receive a high-level of service throughout the event and enjoy the Afognak Center hospitality experience.  Working hours will be based around the Afognak Center event days.

On-Call Event Host Essential Job Functions:

• Maintain a comprehensive understanding of the facility’s layout and the locations of pertinent information and supplies.
• Verify all logistics are completed prior to events the Host will be overseeing. This includes but not limited to, securing building access, setting up technology, arranging the room according to the desired layout, ironing and installing tablecloths, fully stocking building supplies, and providing an orientation to the room and technology.
• Assist renter with event setup, including arranging furniture, setting up AV equipment and ensuring all requested materials are available.
• Greet and welcome guests upon arrival.
• Provide general support to renters regarding use of room technology.
• Offer onsite support during events, promptly and professionally addressing renters’ needs or issues.
• Monitor the event space and restrooms to ensure cleanliness and orderliness throughout the event.
• Conduct hourly walk-thrus during the event and replenish toiletries, monitor trash, coffee, coffee add-ins and perform property perimeter checks for safety and overall quality satisfaction.
• Ensure renters and guests adhere to the guidelines listed in the rental contract.
• Address any complaints efficiently during the event.
• Upon completion of the event, report all details including complaints or issues to the Afognak Services Coordinator.
• Preform post event checklists to ensure all tasks are completed and to ensure the space is returned to its original condition.
• Maintain a positive and professional demeanor at all times, representing the company in a favorable light.
• Other duties as assigned.

Administrative Assistant Essential Job Functions:

Main Reception Duties:

• Greet guests at the main reception area in a professional and courteous manner.
• Answer and direct incoming calls in a professional and courteous manner; directing incoming phone calls to appropriate departments/individuals.
• Take and relay messages as needed or directed by staff.
• Ensure coffee and water are available for guests throughout business hours.
• Maintain the cleanliness and organization of the  reception area.
• Process and distribute both incoming and outgoing mail in a timely manner.
• Provide administrative support to all departments as requested, including but not limited to, shredding, typing correspondence, performing data entry, preparing and mailing packages, copying and making phone calls.
• Other duties as assigned.

Payrate: $18.00 to $25.00 hourly

Required Qualifications & Experience:

• A minimum of 2 years’ experience in all aspects of administrative support.
• Required High School Diploma or GED.
• Must be flexible with being on-call and minimal hours available.
• Must be punctual and reliable.
• Must adhere to the Corporation’s confidentiality policy.
• Ability to deal with a wide variety of people in a professional and courteous manner in diversified situations.
• Excellent communication and organizational skills with the ability to meet deadlines, and prioritize work effectively.
• Strong computer and customer service skills.
• Proficient typist and data processing skills.
• Ability to multi-task and prioritize work with a strong attention to detail.
• Ability to integrate easily, and work well in a team environment.
• Independent, able to focus on projects with little or no supervision and self-motivated.
• Valid state driver’s license with a clean driving record.