Administrative Support for Advancement and Institute of Health & Wellness

Provides coordination work and administrative support to the Chief Advancement Officer, the Office of Advancement & Sponsored Programs, and the Institute of Health & Wellness programs with an emphasis on providing strong stewardship and accounting of campus gifts and grants, database management and reporting, and general office support.


Records Management and Reporting

  • Serve as primary for entering, maintaining, and reporting electronic database entries relevant to departmental operations.
  • Maintain address, contact information and correspondence with donors and alumni in electronic data bases.
  • Process donations received and prepare tax letters.
  • Assist the team with mailings, publications, and posters.

Office Support/Budget Maintenance

  • Participate in preparation of department budget projections, plans, and tracking.
  • Process purchases via university credit card.
  • Provide overall general office support.

Advancement, Alumni Relations, and Institute of Health & Wellness

  • Perform general administration and support work requiring field-specific knowledge relevant department assigned.  Requests information from and provide information to other departments and outside sources.
  • Coordinates materials and communication for specific academic programs, and coordinates events for those programs.
  • Answers and directs telephone calls and emails to appropriate parties; greets and provides information to students, faculty, and other visitors; represents academic programs and university as needed.
  • Manages communication with adjunct instructors, including documentation of contact information, preparation of contracts, and notifications regarding courses
  • Coordinate and schedule meetings. Takes minutes at program area and university meetings as needed.
  • Develops and maintains department record-keeping systems, performing general filing and file retrieval.
  • Assists with planning and support for program events, seminars and meetings.
  • Provides general upkeep of academic areas, and works with facilities and maintenance departments to maintain the cleanliness and functionality of academic spaces
  • Assist with fundraisers, donor appreciation events, and alumni events – preparation, setup, hosting, take-down.
  • Coordinate travel arrangements and expense reporting and reconciliation for the OASP and Health & Wellness faculty.
  • Assist with the distribution of alumni communications and current student and alumni surveys.
  • Act as the primary contact and liaison between external and internal organizations for the Institute of Health & Wellness
  • Sorts and delivers mail; sends, receives and distributes faxes.  Makes copies and scans and files electronic documents.
  • Maintains tracking of department budget, reporting as required to Finance and own department leaders.


  • Skill in face to face, interpersonal, and written communication.
  • Skill in establishing and maintaining cooperative working relationships with others.
  • Knowledge of privacy laws and regulations.
  • Knowledge of customer services concepts and practices
  • Skill in database management.
  • Skill in prioritizing workload accordingly.
  • Skill in numeracy, attention to detail, and ability to use spreadsheets to present clear financial and quantitative analysis and information.
  • Skill in working flexibly; to manage competing priorities and to meet strict deadlines.
  • Skill in maintaining and updating office and administrator schedules.
  • Skill in maintaining confidentiality; being tactful and discrete in all interactions.
  • Skill in working independently and collaboratively as a team member.
  • Skill in filing and record keeping.
  • Skill ininteracting with others on a professional level.
  • Knowledge of basic purchasing processes.
  • Knowledge of multi-line telephone systems operation.
  • Knowledge of Microsoft Suite including Teams.


Two years’ college coursework and three years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.


Non-Supervisory: Two (2) years of related administrative experience in an academic or professional setting.


Ability to obtain an Alaska driver’s license and maintain a good driving record.

Anchorage, AK

9 day(s) ago

Tribal Affiliation(s)
Any Affiliation