Office Manager (English Department)

• Job No:
525803
• Classification:Administrative Generalist 4
• Grade:Grade 77
• Work type:On Campus, Staff Full-time
• Administrative Unit:University of Alaska Fairbanks
• School/Business unit:UAF College of Liberal Arts
• Location:Fairbanks
• Categories: Administrative/Personnel, Human Resources, Business/Accounting/Finance, Office/Clerical

Position Summary:
The College of Liberal Arts, English Department is seeking an Office Manager to oversee their day-to-day operations on the Troth Yeddha' campus in Fairbanks. This is a full-time, 9-month, non-exempt staff position complete with both a competitive salary and a full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental, and vision care coverage.

Duties:

Become part of the administrative team for the College of Liberal Arts where we value collaboration and mutual support. We strive for excellence and aim to provide a space that is positive, supportive, inclusive, and respectful to all those we serve. As Office Manager for the English Department in the College of Liberal Arts, you will provide essential administrative and academic support services for the department. The role requires a strong focus on technological skills, organization, communication, and great attention to detail. Tasks include administrative management of day-to-day operations for the entire department serving as a key contact point for students and faculty, coordinating departmental activities and contests, managing department calendars, scheduling meetings, submitting the course schedule, tracking student enrollment data and graduate applications as well overseeing budget and purchasing for the department.

The ideal candidate will be a customer service-oriented individual with superior organizational, time management, and interpersonal communication skills. The English Department is seeking a proactive professional with proficiency in the following programs Gmail (email and calendar), Word, Excel, Google Docs, Google Sheets, DocuSign, and Zoom. The ideal candidate places a high value on teamwork, process efficiency, and delivering outstanding customer service. Including exceptional attention to detail, and ensuring accuracy in all administrative tasks. They are adept at problem-solving, swiftly addressing challenges as they arise, and are known for their ability to quickly learn and adapt to new procedures and technologies.

Minimum Qualifications: High School diploma (or equivalent) and three years of progressively responsible office/administrative experience, or an equivalent combination of training and experience. Profeciency in Gmail, Word, Excel, Google Docs/Sheets, DocuSign and Zoom.

Experience using or ability to learn Banner and general accounting principles preferred. Testing for typing and computer program proficiency will be required before an offer is made.

Position Details:

This is a 9-month, non-exempt, full time staff position. New hires will be placed on the https://www.alaska.edu/hr/talent/files/fy23-salary-schedules/FY23_A4_Staff-Salary-Grid_com-Hrly-bi-ann_w-desc-rpt.pdf, Grade 77, based on education and experience.

To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position

To ensure consideration, please submit the following documents as part of your application packet.

1. Cover Letter addressing skills relevant to the position and proficiency in Gmail (email and calendar), Microsoft Word / Excel, Google Docs, Google Sheets, DocuSign, and Zoom.

2. Curriculum Vitae / Resume

3. Names of three professional references with phone and email contact information

Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: http://www.alaska.edu/nondiscrimination

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Miriam Stelges, CLA Dean's Office Coordinator, at mailto:mmstelges@alaska.edu or 907-474-7231.

Applications Close: Open until filled

To apply, visit: https://apptrkr.com/4629512

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