SUMMARY

This position provides overall support to the Board of Directors and Senior Administrative Staff, ensuring the accurate and timely recording of minutes and board actions, as well as supporting special projects as assigned.

JOB DUTIES

• Plan, be physically present at, and prepare for Board meetings (including Board committee meetings), take minutes at meetings, confirm attendance of Board members, prepare Board packets, transcribe minutes, prepare a summary of talking points after regular meetings, and coordinate refreshments. Provide the same support for other meetings as required. 
• Coordinate all Board of Directors travel, including airline reservations, per diem calculations, and procedural follow-up needs (i.e., assisting board members with submitting required documentation completion of trip reports). 
• Update the Board Calendar annually and keep track of any board related events.
• Act as a liaison between the Board members, Board President, and the CEO to keep the flow of communication ongoing. 
• Compile Directors’ reports for submittal to CRNA Board. 
• Provide secretarial duties as required, such as, but not limited to, typing, copying, check requests, and maintaining an accurate filing system, and be experienced in using the electronic supportive software.
• Assist with the planning and organizing of any Board training. 
• Maintain familiarity with IHS and BIA issues.
• Understand CRNA Bylaws and Board Governance documents (including keeping them current). 
• Have knowledge of Roberts Rules of Order, or be willing to learn. 
• Maintaining and updating official documentation and records to ensure they contain accurate and verified information.
• Manage relationships with the Tribal Administrators. 
• Be willing to support organization events.
• Travel to meetings as required. 
• Maintain confidentiality in regard to Board of Directors and Executive issues. 
• Perform other duties as assigned. 

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of office procedures and equipment.
• Willing to learn the recording and transcription of board meetings and minutes.
• Strong understanding and sensitivity to Alaska Native culture and lifestyle, with demonstrated experience working effectively with Alaska Native population.
• Strong written, analytical, verbal, and interpersonal skills.
• Effective oral and written communications skills with sensitivity to lifestyles of targeted participants.

• Skills in operating personal computer using a variety of computer software.
• Ability to keep accurate records and produce timely and accurate written reports.
• Ability to learn and apply program/agency operating policies and procedures.
• Ability to manage multiple priorities and tasks concurrently and meet deadlines.
• Ability to establish and maintain cooperative working relationships, including outside contacts.
• Ability to work independently as well as with teams.

Qualifications

MINIMUM QUALIFICATIONS

• High school diploma or equivalent. 
• Some college or certificate demonstrating knowledge in a related field, with a minimum of 2 years of relevant experience in positions such as Executive Assistant, Office Manager, Board Secretary, Project Coordinator, Legal Secretary, Meeting Coordinator, or Travel Coordinator.

PREFERRED QUALIFICATIONS

• Associate’s degree in business or other field.
•  5 years of experience working as a Board Secretary or similar position.

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The work is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 25 lbs. The majority of work is performed in an office setting with a wide variety of people with differing functions, personalities, and abilities. CRNA is a smoke free and tobacco free campus. May require local travel between compact services of CRNA which may involve exposure to extreme weather conditions. Works in an environment where protection of client confidentiality is essential. Personal Protective Equipment will be provided when and where needed.

SPECIFICATIONS

Supervision Received:

Work will be monitored through meetings, reports, and regular communication with the immediate supervisor. General guidelines for operations are based on program requirements, conditions of grant award(s), and the general policies and procedures of CRNA. 

Supervision Exercised:

Position will not exercise supervision.

Contacts:

Contacts include and not limited to volunteers, organizational staff, clients, and outside agencies.

CONDITIONS OF HIRE

• All employment at CRNA is “at will.” This means that the employee or CRNA may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.
• CRNA is a no tolerance workplace. All employees must pass an initial and random drug and alcohol screening to be eligible for and maintain employment.
• CRNA has several positions that require a criminal background check for the safety of our clients. All employment offers in the “covered” classification are conditional until CRNA has received a Federal criminal background check verifying eligibility to work in these programs.
• First Aid/CPR certification must be obtained within 90 days of hire for required positions.
• As applicable by position and company policy, must meet standards for fitness for duty, immunizations, credentialing and privileging.