Academic Advisor and Recruitment Coordinator - College of Fisheries and Ocean Sciences

Academic Advisor and Recruitment Coordinator - College of Fisheries and Ocean Sciences

• Job No:
• Classification:Student Services Professional 3
• Grade:Grade 79
• Work type:Hybrid, On Campus, Staff Full-time
• Administrative Unit:University of Alaska Fairbanks
• School/Business unit:UAF College of Fish & Ocean Science
• Location:Fairbanks
• Categories: Academic Advising/Support, Communications/Public Relations/Marketing, Student Affairs/Services

Position Summary:
Would you like to help students develop an academic plan to achieve their educational goals? The College of Fisheries and Ocean Sciences seeks an Undergraduate Advisor and Recruitment/Outreach Coordinator who will increase our recruitment/outreach/marketing initiatives and assist our undergraduate students with a connected approach to advising. If you are organized, and highly motivated, with leadership qualities wanting to make a positive contribution to the academic environment and public image of the college, consider joining our team!

1-40%Academic Advising: Perform academic advising at the undergraduate levels for all CFOS undergraduate programs (BA in Fisheries, BS in Fisheries and Marine Sciences, Minors). The CFOS undergraduate advisor works independently with a diverse pool of current, prospective, new, and returning undergraduates on educational planning, course scheduling, and non-traditional credit options as appropriate. Interprets test scores to determine student placement and ensure timely completion of student paperwork related to degree completion and graduation. Assess special circumstances and approve exceptions to processes as needed. Lead and organize advising activities for CFOS by promoting and communicating best-advising practices to faculty and academic staff. This may include, but not be limited to, the offering of periodic workshops with CFOS departments to review best practices, particularly when there are changes to advising software (i.e., Nanook Navigator, DegreeWorks). Regularly attend and actively participate in academic advising, orientation, recruitment, and registration events at the college and central level to attract new students to the University/CFOS. Develop and execute an enrollment management plan that includes academic advising, recruitment, and retention/persistence goals and supporting activities. Lead retention callback campaigns as initiated by the UAF Student Success Center.Essential 2-40%Student Recruitment and Retention: Work with the CFOS Dean, Associate Dean of Academic Programs, CFOS Department Chairs, the CFOS Academic Program Manager, and CFOS Public Information Officer (PIO) to plan, coordinate, and implement recruiting and retention/persistence activities. Make recommendations to the CFOS Associate Dean of Academic Programs on recruitment and retention/persistence strategies. Lead the collection of data and writing of the enrollment management report. Estimate annual recruitment and retention budget needs. Prepare end-of-year reports summarizing recruitment and retention activities and outcomes. Report the status of student recruitment and retention trends to the CFOS Dean, Associate Dean of Academic Programs, and the Academic Program Manager. Communicate CFOS program information to prospective students via in-person, phone, social media, and email contacts. Meet with prospective students and parents during campus visits to provide program information and answer questions. Answer routine inquiries and provide information to internal and external audiences. Market and communicate all undergraduate and graduate CFOS programs to a diverse pool of prospective students/parents via in-person, phone, social media, and email contact as well as by attending college and career fairs locally and outside of Fairbanks. Present to groups visiting campus and virtually to partner programs at other universities. Organize, attend, and present to incoming students/parents at UAF/CFOS recruitment functions, undergraduate student orientations, high school visits, regional and local college and career fairs, campus visits, professional conferences, and open houses. Some travel may be required, and work hours must be flexible. The CFOS advisor/recruiter will work with the CFOS PIO to coordinate branding and messaging for a unified approach with UAF and CFOS standards, create appropriate recruiting printed material for distribution, and coordinate digital marketing and web/social media content to attract students to UAF/CFOS. Develop presentations and information to assist in recruitment efforts, including K-12 outreach with school districts and external educational stakeholders to promote CFOS academic programs. This position provides early contact or outreach to a diverse pool of potential students. Working in collaboration with the CFOS Dean, Associate Dean of Academic Programs, the Academic Program Manager, and the CFOS advisors and faculty, the recruiter is responsible for networking with all UAF units involved in student services. Units include, but are not limited to Admissions, the Registrar's Office, the Graduate School, Financial Aid, Residence Life, Rural Student Services, ANSEP, URSA, the Honor's College, Student Support Services, Disability Services, International Programs, Academic Advising Center, Career Services, and UAF New Student Orientation. Developing good working relationships with these units is an essential duty.Essential 3-18%Experiential Learning/Internship: Work in conjunction with the CFOS faculty in setting up and processing undergraduate internship paperwork, orientations, and symposiums. Assist in the formulation of Memoranda of Understanding (MOUs), Articulation, and Internship Agreements between UAF/CFOS, the student, and the internship/experiential learning program (ELP) sponsor. Develop drafts and work with the credit transfer team, the UAF Provost's Office, and UA Legal counsel to ensure that all agreements conform to UAF requirements for articulation agreements. Identify and develop industry partnerships. Liaison about our experiential learning/internship program between the student, faculty, internship/ELP program sponsor, and industry. Promote CFOS Undergraduate internships through social media, website, and campaigning. Work with the CFOS PIO on developing a unique, Alaska-themed brand for marketing the ELP for student recruitment purposes.Essential 4-2%Other duties as assigned by the CFOS Associate Dean of Academic Programs.Essential

This position is located on the Fairbanks campus and will be primarily onsite with opportunities for occasional hybrid work.

Position Overview:
The Academic Advisor and Recruitment Coordinator for the is responsible for advising transfer and sophomore, junior, and senior students working towards a B.A. in Fisheries, B.S. in Fisheries and Marine Science, and/or a Minor in Fisheries or Marine Sciences. In addition, this position will provide coordination of recruitment, retention, and outreach for all the academic programs (graduate and undergraduate) and the undergraduate experiential learning activities within the college. This position is physically located on the UAF campus in Fairbanks with opportunities for occasional hybrid work.

Knowledge, Skills, Abilities:
This position is responsible for coordination of recruitment and outreach activities within the College of Fisheries and Ocean Sciences. The successful candidate will possess the leadership qualities, vision, and initiative to make a positive contribution to the academic environment and public image of the college.

The successful candidate will have excellent interpersonal communication skills, as well as the ability to speak effectively in public, the ability to effectively work in a multi-office setting with several functions integrated with service to academic programs within CFOS is essential. They will have the ability to have diplomatic interpersonal relations with University personnel, foreign and domestic students, and guests.

The successful candidate must work collaboratively with the Dean, Associate Dean of Academic Programs, the Academic Program manager, CFOS/UAF staff, the CFOS PIO, and faculty for the best interest of each program. Desktop publishing skills and the ability to run browsers, manipulate data, and create charts and graphics are helpful. The successful candidate will be able to think creatively, work independently, as well as in a team environment, and maintain confidentiality. It would be helpful if the recruiter has some background in science education.

The wide range of responsibilities for this position includes coordination and involvement in many activities and events often occurring and requiring attendance outside of regular business hours. The candidate must be able to multi-task, be detail-oriented and organized, and have the ability to work in a fast-paced environment. In addition, numerous technical duties related to the development and production of both print and web-based/social media communications and publications for the college are required. The successful candidate will have expertise in Microsoft Suite, Indesign or equivalent design programs, web and social media expertise, and knowledge of database computer programs.

Travel within the state to recruitment and other special events is required. Possible travel to rural areas and out of state. Must have a valid driver's license.

Preferred Experience & Education:
At least three years of relevant work experience in the natural sciences or higher education is preferred but not required.

Required Experience & Education:
Bachelor's degree in a related field (natural science/STEM field preferred but not required) and at least three years of relevant experience, or an equivalent combination of training and experience. Must have expertise in Microsoft Suite (Excel, Word, PowerPoint). A valid driver's license and clean driving record in compliance with the UA Safe Driving criteria is required.

Salary Information:

This is a full-time, 12-month, exempt staff position complete with both a competitive salary and New hires will be placed on the, Grade 79, starting at $2,086.40 bi-weekly. Initial salary placement above step 1 is based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.

The review process for applications will be begin on June 1, 2023. To ensure consideration, please apply by 11:55 PM, Alaska Standard Time on Wednesday, May 31, 2023. This position will be open until filled.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Laura Frisone, College of Fisheries and Ocean Sciences HR Coordinator, at or (907)474-7383.

Applications Close: Open until filled

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Fairbanks, AK

11 day(s) ago

Closing Date 2023-08-23