Communications Specialist - College of Business and Security Management

Communications Specialist - College of Business and Security Management


Job No:


Classification:Communications Specialist 4

Grade:Grade 79

Work type:Hybrid, On Campus, Staff Full-time

Administrative Unit:University of Alaska Fairbanks

School/Business unit:UAF College of Business & Security


Categories: Communications/Public Relations/Marketing


Position Summary:

The College of Business and Security Management is recruiting for a Communications Specialist who will work closely with the Development Director and the Engagement Manager as part of the CBSM Marketing Team.



1-25Content Creation: Develop and maintain marketing materials to support student recruitment efforts, as well as CBSM projects and events. Materials may include: graphic design, flyers, degree maps, event programs, banners, ads, newsletters, blogs, and other public relations and outreach materials. Ensure publications reflect UAF and CBSM brand identity, editorial, and marketing standards. Write, edit, and evaluate marketing and communication content for accuracy, consistency, and clarity. Advise administration, faculty and staff on written communications to improve and maintain quality of communications.Essential 2-25Marketing Management: Maintain various CBSM websites, adding and updating pages and content as needed. Select photos for marketing and use photo editing software to provide the best size and orientation for the intended purpose. Maintain a photo management system - both in files and on CBSM's photo-sharing platform. Assist with creation of finished videos using video editing software. Mentor student marketing assistants in basic video production and photo management. Upload videos to YouTube and relevant social media platforms; create and monitor program channels on YouTube. Assist CBSM student organizations with marketing needs, providing marketing consultation, graphic design assistance, and distribution of marketing materials. Build the CBSM brand and remain in alignment with UAF brand standards. Order, maintain inventory and distribute promotional items. Maintain, document, and train the marketing team on a file management system to include shared servers managed by OIT, as well as Google Shared drives maintained by the marketing team.Essential 3-20Event Coordination & Support: Assist with planning and logistics for College of Business and Security Management events and projects, including Business Leader of the Year, Arctic Innovation Competition, and other community and student-focused events throughout the year. Responsibilities include graphic design for marketing and event materials, press releases and other event-related communication, website management and updates, ticket sales management, and staffing events. For the Arctic Innovation Competition, serve as primary administrator for the idea submission management software. This position is also the primary point of contact for all AIC competitors - including writing and distributing all communications to competitors, ensuring they are informed about all competition rules and procedures, answering questions, and assisting competitors as needed before, during, and after the event.Essential 4-20Outreach and Social Media: Compose and distribute weekly CBSM e-newsletters to multiple email lists, including students, faculty, staff, and alumni. Maintain email lists to accurately reflect CBSM audiences. Provide analytics for open rates, bounces, etc. as needed. Manage digital monitors, including creating and uploading CBSM content, uploading content from UAF departments, and sending CBSM content to digital signage managers group for campus-wide distribution. Support the Engagement Manager with CBSM social media postings (Facebook, Instagram, LinkedIn). Create and publish posts for the CBSM Blog. Maintain a job board for employers to post job openings of interest to CBSM students and alumni.Essential 5-10Public Information Officer: Act as the primary Public Information Officer for the College of Business and Security Management. Represent CBSM on the UAF Public Information Officer committee and attend PIO committee meetings. Submit press releases and public service announcements, following release policies and procedures established by the University Relations department.Essential

The Communications Specialist implements the marketing, advertising, promotional, and public relations efforts on behalf of the College of Business and Security Management. The CBSM Communications Specialist manages and coordinates a wide range of activities, from print advertising to special events. This position assists with the coordination of various events, creates and updates web pages, designs professional brochures and other promotional materials, and performs other duties as assigned. Duties also include assisting the Development Director with donor relations, including writing/editing letters and proposals to donors. The successful applicant will have excellent oral and written communication skills and the ability to work independently and as a member of a team.


This is an in-person position; however, there is the possibility for up to 25% remote work.


Knowledge, Skills, Abilities:

- Excellent organizational and planning skills

- Dependable and detail-oriented

- Commitment to diversity and inclusion

- Ability to self-motivate, set goals, and accomplish those goals

- Advanced knowledge of computer operation and software including Microsoft Office, Adobe Creative Cloud, Google Apps, and current social media platforms such as Twitter, Facebook and Instagram, and LinkedIn

- Knowledge of grammar, spelling, capitalization, and punctuation rules and ability to use AP and other style guides for composition and editing

- Ability to create and maintain websites using content management systems such as WordPress and Modern Campus

- Capacity in photo editing, graphic design, and video editing

- Ability and willingness to work occasional nights and weekends as needed.


Typical Experience:

A minimum of three years of progressively responsible experience in marketing, public relations, and graphic or website design.


Required Education or Training:

Bachelor's degree in business, marketing, graphic design, public relations, journalism, communications, or a related field.

An equivalent combination of training and experience, or extensive experience in marketing, public relations, graphic or website design may be substituted for the educational requirement.


Salary Information:


This is a full-time, 12-month, exempt staff position complete with both a competitive salary and New hires will be placed on the, Grade 79, based on education and experience.


Special Instructions to Applicants:


Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.


This position is open until filled; however, the review process for applications will begin on November 30th, 2022. To ensure consideration, please apply by 11:55 pm on November 29th, 2022.


*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


UAF COVID Requirements:


Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.


*Employees based on UAF's Troth Yeddha' (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact Jim Wolverton, CBSM HR Coordinator, at or (907) 474-4622.


Applications Close: Open until filled


To apply, visit:


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Fairbanks, AK

22 day(s) ago

Closing Date 2022-12-17