Business Services Specialist


Business Services Specialist

JOB NO: 519308
CLASSIFICATION: Fiscal Technician 3
GRADE: Grade 77
WORK TYPE: Staff Full-time
ADMINISTRATIVE UNIT: University of Alaska Southeast
SCHOOL/BUSINESS UNIT: UAS Sitka Campus Director
LOCATION: Sitka
CATEGORIES: Human Resources, Business/Accounting/Finance, Office/Clerical

Position Summary:

The University of Alaska Southeast is seeking a Business Services Specialist to manage accounts payable, travel coordination and human resource processes. This position is one of three Business Services Specialists physically located on the Sitka Campus. This is a full-time, 12-month, non-exempt staff position at Grade 77, minimum $21.81 hourly, complete with a full employee benefits package. Salary commensurate with experience.

Duties:

Accounts Payable / Deposits: Receive and verify deliveries of materials and equipment. Review and audit invoices, obtain required approvals for payments. Work with vendors to problem solve discrepancies, arrange for returns and credits as needed. Monitor purchase order balances and initiate modifications as needed. Maintain vendor records according to established UA retention policies and procedures. Prepare and deliver daily deposits to bank, balancing payments and resolving discrepancies as needed.

Campus Department Delegate: Perform travel and purchase requisition support for assigned Sitka Campus staff, faculty, students, administration and/or departments. Initiate and follow through with purchase requisitions for commodities and contractual services based on department needs. Act as travel delegate, from initial travel request, through online booking arrangements, to preparing and finalizing expense reports. Resolve issues as needed. Track and reconcile UA Procard transactions. Obtain required approvals and authorizations as needed. Ensure compliance with UA Travel regulations and procedures.

Personnel / Payroll: Perform personnel functions related to changes in job assignments for UAS Sitka employees according to UA HR established procedures, including temporary assignments, faculty and staff on/off contracts, employee terminations, labor distributions, Work Outside of Alaska (WOA) requests, etc. Assist with new employee onboarding and benefits orientation. Ensure required documents are signed and submitted based on each situation. Review data entry for accuracy. Monitor, assist with, and troubleshoot employee timesheets biweekly, ensuring they are approved by each deadline. Assist employees in creating and submitting paper or revised time sheets as needed. Work with UA Personnel and UA Payroll to resolve discrepancies in a timely manner.

KNOWLEDGE/SKILLS/ABILITIES:

Required:
Proficient computer, word processing and spreadsheet skills. Ability and desire to learn new applications and procedures quickly. Ability to work independently and as a member of a team. Ability to provide professional, courteous, and positive support for students, employees, and business partners. Ability to apply analytical and problem solving skills. Proficient in verifying, monitoring and reconciling records and accounts. Ability to apply organizational skills and attention to accuracy with transaction details and records management. Knowledge of accounting system functions and procedures (e.g. accounts payable). Knowledge of human resource management system functions and procedures (e.g. payroll, personnel). Ability to lift and/or move heavy boxes with or without assistance.


Preferred:
Skilled in researching and resolving issues. Skilled in interpersonal communication and conflict resolution. Ability to establish effective working relationships while maintaining sound business practices and high ethical standards. Ability to interpret and apply appropriate accounting and travel procedures, policies, rules and regulations. Ability to interpret and apply appropriate payroll and personnel procedures, policies, rules and regulations. Ability to apply relevant University, federal and state requirements for accounting and human resource management functions.

TYPICAL EXPERIENCE:

Required: Experience working in an office and/or team environment. Preferred: Experience with automated accounting and/or human resource management systems. Experience working in Public Education environment.

REQUIRED EDUCATION OR TRAINING:

One year college coursework in related field and one year relevant work experience, or an equivalent combination of training and experience. Associate degree in related field preferred.

INSTRUCTIONS TO APPLY:

This is an open until filled recruitment with the initial application review taking place on April 25, 2022. To ensure consideration, please apply by 11:55PM Alaska Time on April 24, 2022. Applications received after this time may not be considered. A complete application will include a resume, cover letter, and contact information for three professional references. If you need assistance in completing this application or are seeking accommodations for the interview, please contact UA Human Resources by phone at 907-450-8200.

Located on the ancestral homeland of the Tlingit, Haida and Tsimshian peoples, the University of Alaska Southeast (UAS) is fully committed to advancing the education and research aspirations of Indigenous peoples and is committed to ongoing work toward decolonization. These efforts are reflected in our UAS programs and formal community partnerships across our three campuses and throughout all of Southeast Alaska. 

While all qualified individuals are encouraged to apply, women and individuals from underrepresented groups, specifically, Alaska Natives, Native Americans, African Americans, Hispanics, Pacific Islanders, and persons with disabilities are strongly encouraged to apply.

*To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact Lucienne Shoemaker at 907-747-7738.

Sitka, AK

23 day(s) ago

Tribal Affiliation(s)
Any Affiliation