Academic Advisor and Program Coordinator: Counseling and Special Education Programs

Academic Advisor and Program Coordinator: Counseling and Special Education Programs


Job No:


Classification:Student Services Professional 3

Grade:Grade 79

Work type:Hybrid, On Campus, Staff Full-time

Administrative Unit:University of Alaska Fairbanks

School/Business unit:UAF School of Education


Categories: Administrative/Personnel, Academic Advising/Support, Education/Instructional


Position Summary:

The University of Alaska Fairbanks School of Education (SOE) seeks an exceptional candidate based in the Fairbanks area as an academic advisor and program coordinator for our special education and counselor education programs. This position works closely with graduate level programs in counselor education and special education, and also serves the whole School of Education in administrative and advising capacities. The position can accommodate up to two days a week of remote work, with a collaboratively developed schedule. Come join our friendly, student-centered team of professionals to help prepare Alaska's next generation of educators and counselors! The School of Education is a family-friendly employer.



1-30Promote student success by working directly with students from the point of initial inquiry through graduation. Advising responsibilities include: assistance with admission, graduate study plans, following graduate student policies and procedures for staying in good standing, monitoring student progress throughout the program, and assistance with graduation requirements. Outreach responsibilities include: preparing and disseminating student recruitment materials, responding to inquiries with thorough information in a timely manner.Essential 2-30Promote program success by providing support to faculty. Program support responsibilities include: management of student records, attending and recording minutes of faculty meetings; comprehensive exam preparation and management (secondary education program), keeping sources of information up-to date (e.g. class schedules, catalog changes, program handbooks, program recruitment materials), serving as liaison to other university departments (e.g. Graduate School, Admissions, Registrar).Essential 3-25Promote School of Education success through understanding and participating in the accreditation process. Help faculty with ensuring compliance with accreditation agencies: Northwest Commission on Colleges and Universities (NWCCU), Council for the Accreditation of Counseling and Related Educational Programs (CACREP), the Council for Exceptional Children (CEC), and Council for the Accreditation of Educator Preparation (CAEP). Accreditation responsibilities include: managing data collection systems (Banner, Excel/Google spreadsheets, LiveText, Google Survey); creating and sending surveys; synthesizing survey data, preparing data reports for faculty to review (aggregate, organize, prepare data tables), contribute to writing and editing reports when appropriate.Essential 4-15Promote future employment success of graduates by serving as the Certification Contact at the School of Education. Provide instruction about, collect, and process State of Alaska student teaching/counseling applications. Advise students on State of Alaska certification requirements for obtaining a teaching certificate, counseling certificate, or additional teaching endorsement. Advise students about requirements to obtain professional counseling licensure. Prepare State of Alaska and other state verification (program verification) forms. Instruct graduates in the application process. Monitor changes to the State of Alaska certification requirements and procedures.Essential

Consider joining the team of School of Education advisors working toward a common goal in a supportive and friendly environment!


Typical Education or Training:


BA degree or years of progressive service in a like field. Master's degree preferred.


Banner, OnBase, Sales Force, Course Leaf, LiveText knowledge and/or ability to learn quickly


Desired experience:


Experience in student advising (advising students through an entire degree program from application to graduation), and knowledge of UAF policies and regulations as they apply to graduate students.


Experience with compliance to mandated regulations (certification and licensing regulations, accreditation compliance).


Experience in formal report writing and presentation.


Experience managing day-to-day operations of a large program; maintenance of a yearly calendar with several responsibilities; self-initiation to meet posted deadlines.


Ideal Knowledge/Skills/Abilities:


Precise written and oral communication skills. Strong organizational skills.


Excellent customer service skills; ability to work effectively with public.


Ability to maintain effective working relationships with SOE Director and Counseling and Special Education Department Heads, faculty and staff and university-wide administration, faculty, and staff.


Ability to work without supervision.


Complex decision-making skills.


Extensive knowledge of university policy and procedures and accreditation compliance procedures.


Knowledge of research methods and ability to collect, synthesize, organize, and interpret data to generate compliance reports.


Excellent computer technology skills: word processing, spreadsheet, database, email, desktop publishing.


Thorough understanding of university systems: Banner, OnBase, Sales Force, Course Leaf, LiveText


Ability to develop and modify policies and procedures governing SOE counseling and special education programs including lead responsibilities in CACREP accreditation compliance.


Ability to assess program effectiveness.


Theoretical knowledge of public education system; licensed professional counseling system.


This is a full-time,, minimum starting wage is $54,246 per year (actual salary will be DOE), 12-month position complete with competitive salary and UA provides a generous compensation package that includes excellent benefits including retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental, and vision care coverage.


This position is open until filled with the initial application review taking place on Sept. 23, 2022. To ensure your application is considered, apply by 11:55 pm Alaska Standard Time, 9/22/2022. Applications received after this date may not be considered.


Additional information:


To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


UAF COVID Requirements:


Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.


*Employees based on UAF's Troth Yeddha' (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.


Applications Close: Open until filled


To apply, visit:


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Fairbanks, AK

14 day(s) ago

Closing Date 2022-10-13