Administrative Assistant I, ETSD


Administrative Assistant I, ETSD

Full-Time, Regular

Administrative

Anchorage, AK, US

Requisition ID: 1750

 

 

COOK INLET TRIBAL COUNCIL, INC. 

JOB DESCRIPTION 

 

Job Title: Administrative Assistant, I

Department: Employment & Training Services Department (ETSD)

Reports To: Administrative Supervisor

Supervises: None

FLSA Status: Non-Exempt

Pay Grade: N3 (I) 

Job Type: Regular, Full-Time

AKBCU: Yes     ICPA:   Yes

 

General Functions:

The Administrative Assistant serves as a courteous first point-of-contact for participants, internal customers, and external community partners. This position promotes information and access to Employment & Training Services Department (ETSD). This position will also provide back-up coverage to the childcare drop-in center. The Administrative Assistant, I/II/III/IV is a developmental position designed for the incumbent to grow in breadth and depth of knowledge and performance.

Duties and Responsibilities, including but not limited to: 

Administrative Assistant, I

  • Provide professional customer service to all CITC staff, participants, vendors, and key stakeholders.
  • Answer phone calls, respond to all general email inquiries, greet guests, and route all employee and participant questions to the proper staff.
  • Manage ETSD suite conference room schedule and work with Facilities and others to ensure conference rooms are prepared for use.
  • Ensure workspace is clean, well-supplied, and office equipment remains operational.
  • Keep essential communication information in the workspace current.
  • Create, file, organize, and maintain any files and folders.
  • Make photocopies, transmit documents, order office supplies, and perform other clerical functions.
  • Provide back-up coverage to the childcare drop in center staff.
  • Maintain confidentiality according to regulations, policies, and procedures.
  • Perform all other related duties as needed or assigned.

Job Specifications:

  • Excellent verbal and written communication skills; knowledge of proper grammar, useful vocabulary, spelling, and proofreading skills.
  • Excellent public contact skills and telephone etiquette.
  • Excellent computer skills, including Word and Excel, in a Microsoft Windows environment.
  • Proficient use of PCs and standard office equipment.
  • Type 50 wpm neatly and accurately with knowledge of general business formats and procedures.
  • Ability to make sound decisions and exercise good judgment.
  • Ability to work closely with personnel from other departments within Cook Inlet Tribal Council.
  • Ability to work independently and with minimal supervision while maintaining attention to detail.
  • Ability to prioritize workload and adapt to changing priorities.
  • Maintain a high degree of sensitivity regarding confidential information.
  • General knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native and American Indian community.

Minimum Core CompetenciesCITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills.

 

Minimum Qualifications:

Administrative Assistant, I

  • High school diploma or GED
  • Two years of experience in administrative, clerical, general offer or business, or a related field.

Minimum Qualifications for All Levels:

  • Continued employment is contingent upon satisfactory completion of state and federal background check.
  • Valid Alaska Driver’s License and be insurable under CITC’s automotive insurance. which requires a driver to be at least 21 years of age.
  • Able to provide proof of negative TB test result upon hiring.
  • CPR/First Aid certified, or willing to obtain within 60 days of hire.
  • Be able to bend, kneel or stoop to assist and interact with children.
  • Be able to lift up to 40 pounds.

NATIVE PREFERENCE STATEMENT: Pursuant to the Indian Self-Determination and Education Assistance Act of 1975 (PL 93-638) and as further guided by CITC’s Native Preference Policy 6.120, CITC maintains preference in all phases of employment for Alaska Native, American Indian (AN/AI) and Native Hawaiian people, including direct lineal descendants and foster or traditionally adopted children. Also included are non-Native head of household members for Native families, which includes foster or traditionally adopted Native children.

 

Disclaimer

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.

Anchorage, AK

8 day(s) ago