Payroll and Benefits Coordinator

Job Summary

Prepares and processes the University payroll for all staff, faculty, adjunct and student employees; maintains accurate complete payroll and accounting records.  Also provides administrative support to the Controller on donations, budgeting items, and student accounts.

Representative Duties

  • Performs entire payroll process, from initial employee hire, entry to payroll program, payroll calculation including tax deposit and electronic bank direct deposit transmission, through distribution of paychecks.
  • Maintains up-to-date payroll files for all employees.
  • Trains employees on the use of electronic timekeeping and payroll-related information access.
  • Prepares all payroll related reports for state and federal agencies.
  • Analyzes and reconciles payroll and benefit-related general ledger accounts.
  • Verifies retirement calculations, uploads and forwards for payment, tracks bi-monthly retirement contribution name and amount.
  • Calculates and submits third-party withholdings and reports (CSED, etc.).
  • Reviews and verifies eligibility and premium amounts on invoiced employee benefits and conforms same within payroll program.
  • Assists new employees in orientation on payroll procedure and electronic timekeeping processes.
  • Prepares, verifies, submits and distributes year end W-2s.
  • Maintains and verifies PTO balances, sabbatical leave, and leave without pay.
  • Produces various reports for management and administration, including PTO accrual reports.
  • Prepares annual audit work papers for payroll and benefits-related accounts.
  • Provides support to auditors during annual Workers Compensation audit.
  • Maintains current knowledge of payroll related laws, APU employment policies and benefits programs.
  • Support the Controller with donations, updating budget officers, and helping with student accounts.

Knowledge and Skills

  • Knowledge of state pay federal payroll reporting requirements.
  • Knowledge of principles and practices of human resources, specifically compensation and benefits.
  • Skill in computerized payroll processing and benefits administration.
  • Skill in maintaining and exhibiting a positive professional manner in dealing with others.
  • Knowledge and understanding of US GAAP general ledger accounting.
  • Skill in utilizing Microsoft Office products, specifically Excel and Outlook.
  • Skill in utilizing payroll processing software programs.
  • Skill in organization and follow-up.
  • Skill in both verbal and written communication.
  • Skill in working with minimum supervision.
  • Skill in working well under pressure and meeting scheduled timelines.
  • Skill in working effectively and cooperatively with all levels of management and staff, as well as outside business associates.
  • Skill in maintaining confidential employee & student information.

Minimum Education Qualification

Associates Degree in Accounting. Professional work-related experience, education, or training may be substituted on a year-for-year basis for college education.

Minimum Experience Qualification

Non-Supervisory: Two (2) years of payroll and benefits administration experience.

Preferred Education/Experience Qualifications

  • Bachelor’s degree in Accounting, Finance, Business or related field
  • Experience working with Microsoft Dynamics GP accounting software
  • Strong working knowledge of Excel
  • FPC and/or CPP Payroll Certifications

Anchorage, AK

15 day(s) ago

Tribal Affiliation(s)
Any Affiliation