GRANTS and CONTRACTS SPECIALIST


Ketchikan Indian Community (KIC) Overview:

Ketchikan, Alaska is a cozy coastal town, rich in community and culture. Ketchikan Indian Community has the honor to be the governing body for the Natives in the Ketchikan area. The tribe began direct delivery services to the Native residents with only two staff members in 1975. The staff has grown to over 100 employees with the increased identification of the tribal community needs. Beginning in 1992 KIC became a signatory in a compact of self-governance between Southeast Tribes and the United States of America, providing services to tribal members in a Government to Government Relationship, upholding Sovereignty for tribal members. The Tribal Council as the established governing body provides oversight and works in collaboration with the KIC staff, who focus on daily business operations to provide the highest quality of programs and services to tribal members. Providing a work environment that is rich in energy, resourcefulness, compassion, collaboration, and respect. Traditional Southeast tribal values drive KIC. The KIC mission is to preserve tribal member’s sovereignty, enhancing economic and cultural resources and promote self-sufficiency and self-governance for their citizens through collaboration, service, and advocacy. KIC partners with the community and tribal members to deliver services and provide assistance in improving the lives of all tribal members. The Tribal Council is looking for a strong, compassionate, and competent leader to serve as the Tribal Administer, overseeing the daily operations of the Ketchikan Indian Community.

Job Summary

The Grants and Contracts Specialist position is responsible for assisting managers in all aspects of award management, oversight on contract compliance and grant specific requirements.  This position is a vital resource for grant funded programs fiscal and program compliance.

ESSENTIAL FUNCTIONS

  • Coordinates the reporting for internal and external stakeholders serving as point of contact for grantors to gather narrative and reporting information
  • Assists program managers in monitoring regulatory adherence to grant award and internal policy with respect to all award and contract activity
  • Responsible for both paper and electronic grant files to keep in order for internal review or audit
  • Conducts routine compliance reviews based off the award criteria prior to each report submission
  • Administration role in all grantor websites and knowledgeable in all reporting requirements
  • Oversees grant procurements with program manager oversight
  • Works with relevant staff to informs management and leadership of all pre award grant conditions for consideration prior to submitting resolution to Tribal Council
  • Gather costing information on proposed grant activities for managers applying or seeking to apply for an award
  • Conducts post award meetings with all interested parties to disseminate award goals, objectives, and timelines with periodic follow ups to keep activities under contract current and up to date
  • Assists with creation of mandatory narrative reports for managers
  • Communicates regularly with external partners to assist with questions and provide guidance on program managers behalf
  • Conduct internal audits of compliance as needed with reports to direct supervisor and Tribal Administrator
  • Tracks and obtains budget amendments from grantor for manager

Job duties above are intended to highlight essential functions, however incumbent might be asked to perform other related duties as assigned.

QUALIFICATIONS

  • Personable, friendly, confident, analytical and team player
  • Customer service skills
  • Good research and data management skills
  • Work with grant reporting systems and excel
  • Detail oriented with strong verbal and written communication skills
  • Independent worker

PREFERRED QUALIFICATIONS

  • Working knowledge of Tribal operations and federal regulations

Physical Activities Include

Must be able to talk/hear - express ideas and exchange information.  Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  Ability to use hands to finger, handle, or operate objects tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch; and taste or smell.  Each of the listed activities also requires standing, sitting, walking, bending, and stooping, climbing on stools and ladders, and routinely lifting and carrying items and boxes up to forty (40) pounds.

Writing by hand and using a personal computer. Long hours in front of computer screen.  Frequently required to work extended hours.  Attending evening and lunch time meetings as requested by the Finance Director.  Traveling occasionally, using air and/or water transportation, to out-of-town meetings and functions.

Licenses

Valid State of Alaska driver's license with a record acceptable to KIC’s Insurance carrier.

Education and Experience

Associate’s degree (AA) in business administration or two years of experience in related field.

Any combination of related education and/or related experience will be considered if the candidate posses the demonstrated ability. 

This job description is not an employment agreement or contract.  Management has the exclusive right to alter this job description at any time without prior notice.

Ketchikan, AK

2 month(s) ago