Medical Assistant

University of Alaska

Medical Assistant

• Job No:
• Classification:Physical Health Provider 2
• Grade:Grade 77
• Work type:On Campus, Staff Full-time, Staff Part-time
• Administrative Unit:University of Alaska Fairbanks
• School/Business unit:UAF Student Services
• Location:Fairbanks
• Categories: Health Profession

Position Summary:
The UAF Student Health and Counseling Center provides students with medical care, counseling services, health education, and health insurance assistance. We are looking for a qualified medical assistant to join our team. The medical assistant works in the medical and reception areas of the practice. The medical assistant provides a variety of clinical, general, and administrative duties, including greeting patients, taking vital signs, preparing exam rooms, completing assigned lab procedures, recording patient data within electronic medical records, and other assigned tasks in the general area of medical care under the direct supervision of a licensed medical provider. The medical assistant reports to the Associate Director of Medical Services. Full-time or part-time positions are available for 9, 10.5, or 12 month contracts. Full-time hours are available during the academic year from mid-August to mid-May. Part-time hours are available during the summer months. Occasional, but rare, evening and weekend work hours may be available. SHCC supports employees in their work-life balance and opportunities to invest in the health and wellness of university students!

1-30Medical Reception Duties: -Utilizes electronic medical records system for scheduling appointments and other applications as assigned. -Makes decisions regarding triaging of appointments to ensure proper scheduling. -Answers phone calls and manages accordingly. -Checks students in and out for appointments and notifies provider of student arrival. -Instructs and assists students with required paperwork and using computers for visit questionnaires. -Receives and processes requests for prescription refills by routing to appropriate personnel. -Reviews health history forms for immunization compliance and enters immunization data into EMR system. -Assists with and responds to inquiries regarding information about the Health Center including services and eligibility status. -Collects payments for services provided or enters insurance information into billing system. -Reviews medical/counseling appointments, cancels and reschedules as necessary. -Prepares medical/counseling records with appropriate forms, copies and sends chart records for referrals, obtains and processes release of records authorizations including sending records. -Interprets results of PPD's and documents results in EMR system. -Verifies completion of necessary documentation for medical records -Processes large volume of data entry for chart records, organizes and files records. -Provides information regarding Center services to students, staff, faculty and community. -Provides variety of information about campus resources and community resources. General Office Duties: -Closes, locks up, and secures SHCC at the end of each work day. -On occasion, may open SHCC, boot up computer systems and prepare for daily services. -Answers the phone and manages or routes calls accordingly. -Utilizes office equipment including faxing, copying and computer applications such as use of electronic health records system, emailing and word processing, and spreadsheets. -Processes outgoing mail. -Maintains and updates forms used by Health and Counseling. -Keeps up with inventory control of various office supplies. -Utilizes Banner to check student status of eligibility and deposits -Fill in for Office Manager when absent. Insurance duties: -Has familiarity with UAF sponsored plans in order to answer general insurance questions. -Refers difficult questions or claims to Insurance Coordinator or Director. -Makes copies of receipts for student and faxes to insurance company. -Faxes referrals to clinics and insurance company.Essential 2-30Patient Care: -Under the direction of a licensed medical provider, all duties are performed -Greet patients -Prepare patients for examination procedures, including escorting patients to exam rooms; interviewing patients to obtain basic medical information; recording patient's medical history; and taking vital signs, weight, and height. -Alert medical provider that patient is ready to be seen -Administer vaccinations, injections and ppd tests -Clean/sanitize rooms after patient is seen -Prepare room for new patient -Assure supplies are ready and available in patient rooms -Assists with birth control refill requests -Arrange referrals to community providers and fax appropriate records -Maintain reminder files to ensure follow-up care -Apply and removes bandages and dressings; apply orthopedic appliances; remove casts, splints, and other external devices; select and adjust crutches; remove sutures or staples from superficial incisions or lacerations; performs ear lavage; and other non-invasive procedures. -Assists medical providers with procedures, such as preparing and handling instruments/materials and shaving and disinfecting treatment sites. -Chaperoning medical providersEssential 3-15Record Keeping -Enter notes in medical record regarding vital signs, histories, medications refills, complaints, and lab activity -Ensure tickler file is up-to-date and document patient contact accordingly -Document referral information and ensure chart notes are processed and recorded accurately -Data entry of necessary medical informationEssential 4-10Laboratory Duties -Under the direction of a licensed medical provider, all duties are performed -Perform venipuncture or skin puncture to draw blood; administer limited intradermal subcutaneous, or intramuscular injections; performs skin tests; and administer medication by inhalation, orally, sublingually, or topically. -Perform non-invasive screening tests, including electrocardiogram and spirometry -Collect specimens that are non-invasive in nature (i.e., urine, sputum, semen, and stool), logs the specimens, and prepares them for testing. -Perform CLIA waived laboratory tests -Manage receipt and transport of lab samples, and dissemination of lab results -Observe universal precautions and blood borne pathogen regulations -Assist with completing inventory and ordering lab supplies, medical supplies, and medicationsEssential 5Cash Handling and Accounts Payable: -Handles cash daily for services rendered, responsible for the daily countdown and balancing of drawer. -Ensures adequate supply of change for cash transactions. -Prints reports daily from electronic records system to reconcile the daily revenue. -Handles cash and prepares bank deposits utilizing Banner Finance. -Performs light bookkeeping duties necessary to keep soft ledgers. -Ensures financial drawer and information is secured at the end of each day. -Has knowledge and training in Purchasing and Accounts Payable policies and procedures.Essential 5Planning, Training and Education: - Adhere to FERPA\HIPAA regulations and confidentiality procedures -Possess knowledge of and demonstrates adherence to the Health Insurance Portability and Accountability Act (HIPAA) requiring strict confidentiality and privacy procedures related to client/patient records -Keep CPR current and up to date -Keep bloodborne pathogen training current -Keep all University required trainings up to date and currentEssential 5Student Medical Assistant When a student Medical Assistant is present, assist in leading, guiding, and training of student medical assistant to include directing patient care, record keeping, room preparation, and laboratory duties. If medical assistant is performing practicum hours, document activities and hours as instructed.

Knowledge, Skills, Abilities:

• Knowledge of medical terminology, administrative medical office procedures, reception and scheduling, referral procedures, medical ethics, confidentiality, universal safety precautions, appropriate record keeping, and medicine inventory standards.
• Trained in phlebotomy, injections and blood bourne pathogens.
• Trained to do waived CLIA laboratory tests, ECG and Spirometry.
• Proficient with computers, specifically Microsoft Office and Windows programs and knowledge of electronic medical records systems.

Preferred Experience & Education:

• Two years relevant experience or an equivalent combination of training and experience as a medical assistant
• Trained in phlebotomy and injections
• Trained to do waived CLIA laboratory tests, ECG and Spirometry.
• Familiarity with administrative medical office procedures and reception
• Proficient with computers and knowledge of electronic medical records systems.
• Familiarity with exam room preparation and clean up
• Knowledge of universal safety precautions commonly used in health care settings
• Knowledge of legal and ethical standards of confidentiality
• Demonstrated ability to work cooperatively with other medical and administrative staff
• Good oral and writing skills
• Proficient computers and knowledge of electronic medical records systems

Required Experience & Education:
Graduation from a certified medical assistant program and two years relevant experience, OR an equivalent combination of training and experience.

Salary Information:

This is a full-time or part-time, non-exempt staff position complete with both a competitive salary and New hires will be placed on the, Grade 77, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.

The review process for applications will begin on October 23, 2023. This position will remain open until filled.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Brittany Tappa, Signers' Business Office HR Coordinator, at or 907-474-6353.

Applications Close: Open until filled

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Fairbanks, AK

2 month(s) ago

Closing Date 2024-09-21