Office Manager

• Job No:
524617
• Classification:Administrative Professional 1
• Grade:Grade 79
• Work type:Hybrid, On Campus, Staff Full-time
• Administrative Unit:University of Alaska Statewide
• School/Business unit:SW Land Management
• Location:Anchorage
• Categories: Administrative/Personnel, Business/Accounting/Finance, Office/Clerical

Position Summary:
Are you a dynamic, multi-talented professional who possesses strong interpersonal skills and the ability to work independently? The University of Alaska Land Management Office (UALM) is looking for a highly motivated individual to join our team. The Business Manager is critical to the success of our department supporting the Director and high-performing land managers along with multi-faceted projects and building management. The work you do will support UALM's primary role in supporting University of Alaska's educational mission and prudently manage land dedicated for educational purposes. Through our work, the UA Scholars Program supports the education advancements of thousands of Alaskan students.

Duties:
1-60Project Management. Oversee office project management, including marketing and social media to help boost sales and leases of UA lands (website), the business portal (Land Management database), workflow management (monday.com), and UA Land's modernization project.Essential 25Business Manager/Technical Support. Prepare quarterly and annual documents for the Director's report to the BOR and Executive Management. Help plan, create, and prepare documents for distribution at public workshops and fairs, conferences, government agencies, and private businesses. Attend public meetings, fairs, conferences, and other outreach events as a UALM representative. Create reports from those events and make digital and physical marketing materials for wide dissemination on resource development and real estate sales and leases. Payment processing including deposits, cash receipts, and revenue tracking.Essential 3-15Administrative: Provide administrative support to LM staff and other System Office Executives located at the Bragaw Office Building. Support includes travel and procurement duties, front desk responsibilities including interacting with the public and answering main phone lines; event and meeting coordination; HR recruitment; staff training sessions; and problem solving with computer software and databases. Assist in leading student hires.

Knowledge, Skills, Abilities:

• Working knowledge of computer programs and ability to apply that knowledge for marketing, social media, and administrative support.
• Demonstrated time and project management skills.
• Ability to communicate effectively both orally and in writing.
• Ability to interpret and synthesize information and create comprehensive reports and presentations.
• Ability to work successfully as a member of a team and provide excellent customer service to our internal and external customers.

Required Experience & Education:

• Two years of relevant experience, or an equivalent combination of training and experience.
• Bachelor's degree in a related field preferred.

Salary Information:

This is a full-time, 12-month, exempt staff position complete with both a competitive salary and a https://alaska.edu/jobs/benefits.php. New hires will be placed on the https://www.alaska.edu/hr/talent/files/fy23-salary-schedules/FY23_A4_Staff-Salary-Grid_com-Hrly-bi-ann_w-desc-rpt.pdf, Grade 79, based on education and experience.

UA provides a generous compensation package that includes excellent benefits including retirement options, vacation, and sick leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental, and vision care coverage.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information of three (3) professional references with your application.

Applications will be reviewed on a rolling basis until a successful candidate is identified.
Review of application materials will begin immediately.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: http://www.alaska.edu/nondiscrimination

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Terra Preslan, UA System Office HR Coordinator, at mailto:ua-so-hr@alaska.edu or 907-450-8261.

Applications Close: Open until filled

To apply, visit: https://apptrkr.com/4219468

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