OA/CTS Administrative Assistant (Job ID: 3729)


Alaska Job Corps Center – Palmer, Alaska

No longer interested in the commute to Anchorage? Apply now to join the Alaska Job Corps Center (AKJCC) team located in Palmer, Alaska. At AKJCC we strive to educate more than 200 young adults per year in eight different trades necessary for Alaska’s economy. Job Corps has seen almost 50,000 young people benefit from programs offered each year and has trained and educated over two million students since it’s founding in 1964. It is the largest nationwide residential career training program in the country today. With housing, training, education and transition support services available, each student has a team available to help them succeed.

The Alaska Job Corps Center is not only a place to advance your education and career, it is also a place to grow and make lifelong memories in the classroom setting and in Alaska’s great outdoors. Throughout the year there are so many activities to do! You can fish, hike, snow machine, cross country ski, explore the trails, golf at the world class Palmer Golf Course or just admire the scenery. Work and live in the beautiful Mat-su Valley, and experience Alaska at its best! Join our team today!

 

OUR OPENING:

Summary

Provides administrative, quality control assurance and clerical support for Outreach and Admissions (OA) and Career Transition (CT) contracts. Responsible for the maintenance of government property; outreach reporting systems, procurement, and quality control of all applicant and transition files.

Essential Duties Job Functions

 

  • Provides overall administrative and clerical support to the OA and CT Services project staff.
  • Greets and assists visitors.
  • Answers and directs incoming calls.
  • Develops and maintains data base to capture daily, weekly, monthly, quarterly, and annual reports on files submitted to center, arrivals, students pending assignment, no-shows, placements, not placed, and barriers for the Project Manager.
  • Assists Project Manager with generating reports to monitor arrivals, 45 and 90 day retention reports monthly, OAOMS 20/Center and POMS 20 reports to verify and ensure all statistical outcomes are recorded in the Job Corps Data Systems.
  • Provides Quality Assurance of Job Corps applicant files before approving and sending to receiving centers and Quality Assurance of CTS before approving in the CTS JCDC program.
  • Maintains a data base of all Quality Control systems and procedures required for generating reports.
  • Develops and maintains tracking methods to monitor and ensure that the contract meets arrival goals and applicants are served as prescribed in the Policy and Requirements Handbook (PRH)/Geographic Assignment Plan contract requirements; and regular calls are being made for transition purposes.
  • Assists Project Manager by generating reports to monitor effective Outreach and Admissions contract performance outcomes.
  • Provides oversight, tracking and reporting of all government property in compliance with the Job Corps Property and Requirements Handbook.
  • Assists the Project Manager in the development and execution of project staff training to support PRH changes, updates, and compliance.
  • Establishes and maintains a reliable reporting system for monitoring the effectiveness of all Outreach and Job Development efforts and activities. Collects from each Job Corps Center projected arrival needs and communicates and coordinates arrival lists with Admissions Counselors.
  • Provides data collection and coordination of reports and report requirements to/from Regional and Corporate Offices and the Job Corps Data Center.
  • Performs all the duties and responsibilities of an Admissions Counselor or CT Specialist where there are AC vacancies or when necessary.
  • Sorts and distributes mail.
  • Work in a constant state of alertness and in a safe manner.
  • Perform other duties as assigned.

Knowledge, Skills, Experience

Mandatory

  • Associate’s Degree in Business or related field.
  • Four (4) years previous administrative and/or quality control.
  • An equivalent combination of education and experience to successfully perform the essential duties and functions of the job may be substituted for Associate’s Degree.
  • Proficient in the use of Microsoft Word, Excel, Publisher, and Outlook at an intermediate level.
  • Successfully pass background check and drug test required on the contract.
  • Current, valid driver’s license and an acceptable driving record.

Preferred

  • Bachelor’s Degree in Business or related field.
  • Previous experience working with youth.

Palmer, AK

12 day(s) ago

Tribal Affiliation(s)
Any Affiliation

Closing Date 2021-09-17