Executive Assistant to IANRE Director & Faculty Manager

University of Alaska Fairbanks

Join a dynamic, statewide leadership team supporting the Institute of Agriculture, Natural Resources and Extension (IANRE). This key role provides high-level coordination and executive support for a mission-driven institute serving 100+ faculty and staff across Alaska. Operating with significant autonomy, you will manage the Director's office administrative infrastructure, ensuring operational excellence across diverse research and extension programming.

The Role

This position requires high-level administrative experience and the ability to learn and navigate complex university policies and procedures. You will be a trusted advisor to leadership, working closely with the directors, faculty, and staff to ensure the Institute's operations run smoothly.

The day-to-day duties of this position are dynamic and may include scheduling and maintaining calendars for two directors and 11 offices across the state, coordinating with administrative assistants to ensure that facilities at remote offices run efficiently, and monitoring and supporting administrative processes to ensure they align with Institute goals and UA policies and procedures.

Acting as a central point of support, the role helps ensure faculty have the guidance, resources, and administrative assistance needed to navigate university systems and requirements effectively. By collaborating closely with IANRE leadership, HR, faculty affairs, and UA offices, this position promotes clear communication, policy compliance, and adherence to university procedures and collective bargaining agreements (CBAs), while fostering a responsive and supportive environment for faculty.

The Ideal Candidate

We seek a proactive professional who excels in navigating complex university environments. Our ideal candidate possesses:

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Strong Management Skills

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High-Level Coordination

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Exceptional Communication

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Strategic Thinking

The Assistant to the Director serves as the critical operational anchor for the Institute of Agriculture, Natural Resources and Extension (IANRE) at the University of Alaska - Fairbanks (UAF). At IANRE, we work to enrich the lives of Alaskans by bringing UAF research and expertise directly to citizens, helping families grow food, supporting farmers in crop production and empowering everyday Alaskans to live healthier lives. This position functions at the intersection of executive administration, faculty governance, and statewide operations, providing high-level support to the Director's Office while ensuring the seamless execution of the faculty lifecycle. Based in Fairbanks, the role oversees a complex portfolio that includes compliance with Collective Bargaining Agreements (CBAs), the management of faculty reporting and evaluation processes and the leadership of administrative workflows across more than 100 personnel statewide. As a key representative of the Director's Office, the Assistant to the Director bridges the gap between institute-level strategy and university-wide policy to ensure operational excellence in service of our mission.

You are a strategic problem-solver who enjoys navigating the nuances of university policy and faculty governance. You should possess a high degree of emotional intelligence and professional tact, as you will often manage sensitive personnel matters and act as a primary liaison between faculty, leadership and various university departments. Success in this position requires the ability to balance technical accuracy, such as reviewing workloads and reporting requirements, with the big-picture leadership needed to coordinate a statewide team. We are looking for an individual who is remarkably self-directed, thrives in a fast-paced environment with shifting priorities, and is committed to maintaining the highest standards of confidentiality and organizational excellence.

Minimum Qualifications:

Three years college coursework and three years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.

Bachelor's degree preferred

Position Details:

This position is located on the Troth Yeddha' campus in Fairbanks Alaska. This is a full-time, exempt staff position complete with both a competitive salary and https://www.alaska.edu/hr/benefits/support/prospectiveemployees.php. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the https://www.alaska.edu/hr/benefits/compensation/salary.php, Grade 79, based on education and experience.

Application review will begin on June 24, 2026. To ensure consideration, please submit your application by 11:55 PM Alaska Standard Time on June 23, 2026.

📃To view the full list of job responsibilities, please click https://docs.google.com/document/d/1n5ErI33T9FvMWq8c_1vCLBd2QByjg_8V4F95QDnCvY4/edit?usp=sharing.

☎️If you have any questions regarding this position, please contact Kenna Metivier, Signers' Business Office at mailto:kjmetivier@alaska.eduor 907-474-1847

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at mailto:ua-ada@alaska.edu.

The http://www.alaska.edu/ (https://www.alaska.edu/alaska/index.php) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a http://www.alaska.edu/nondiscrimination (http://www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or mailto:police@uaa.alaska.edu / 907-786-1214 or mailto:uaa_deanofstudents@alaska.edu.

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or mailto:uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing mailto:uas.clery@alaska.edu.

To apply, please visit: https://apptrkr.com/7229033

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