Immunization Coordinator

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Reference Job Posting: IRC38461

Job Title: Immunization Coordinator

Organization Name: Health Services 

Job Summary: Job incumbent coordinates all administrative requirements for the Immunizations Program for Tanana Chiefs Conference Health Services, one of the largest providers of vaccination services in Alaska, with the overall goal of achieving and maintaining high rates of immunization for all recipients of health care services. This position contributes to the development of policies and procedures related to the acquisition, transportation, storage, and administration of vaccines at all TCC clinics to include inventory management, ordering of state supplied vaccines for qualified beneficiaries, and the purchasing of private vaccine supplies. The job incumbent works with the Medical Staff, the Quality Management program, and the Health Information Technology division to provide data management of immunization information in the electronic health record and to produce regular reports on quality measures related to immunization rates. The incumbent is responsible for the maintenance of immunization records and ensures that effective systems are in place to reconcile patients' State of Alaska vaccine registry data with documentation of vaccinations in the electronic health record. The incumbent serves as s subject matter expert in immunizations, maintain current knowledge of best practices and providing input and guidance to the Medical Practice Committee on vaccination guidelines and recommendations. This position is responsible for clinical education on vaccine prescribing, administration, and documentation for TCC medical providers and clinical support staff. The job incumbent oversees compliance with all state and federal requirements pertaining the proper use and administration of vaccines. This position provides direct supervision and oversight for the Immunizations Coordinator.

 Adhere to the TCC Ch'eghwtsen' model of service and guiding principle which requires providing timely and effective service along with the ability to interact with others in a way that inspires trust and demonstrates respect, compassion and empathy.

Essential Functions: This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbent(s).

Representative Duties: Under general supervision of the Primary Care Nurse Manager the job incumbent will:

1. Ensure that nursing staff and medical providers are able to assess the current immunization status of patients and that policies and procedures are in place that will enable Tanana Chiefs Conference to achieve high rates of vaccination for our patients in support of long-term public health objectives.

2. Oversee the implementation of protocols that will ensure that patients' immunizations records are accurate and up to date in both the EHR and the State of Alaska vaccine registry to provide excellent continuity of care for TCC patients.

3. Manages TCC's inventory of vaccines; including ordering immunizations from the State of Alaska and commercial vendors to maintain the necessary supply for all TCC clinics, shipping and receiving of vaccines between Chief Andrew Isaac Health Center and all other TCC clinics, and disposal of wasted and expired vaccines per regulatory guidelines.

4. Advises the Primary Care Nurse Manager and Director of Nursing (DON) on current and anticipated expenditures for vaccine acquisition and from losses due to temperature excursions and wasting. Assists the DON in the formulation of budget requests and completes documentation and agreements relevant to TCC's participation in the Alaska Vaccine Access Program.

5. Advises TCC Medical Staff and the Medical Practice Committee on current recommendations and best practices regarding vaccine schedules for patients in all age, gender, and risk categories. Drafts vaccination policies for the review of the Medical Practice Committee.

6. Creates and maintains quality assurance reports related to the TCC immunizations program addressing immunization rates and the achievement of public health objectives regarding vaccinations.

7. Oversee development and delivery patient education materials regarding immunizations. Responsible for the standardization of communication with TCC patients regarding individual patient's need for vaccination updates.

8. Recommend process improvements and policy revisions to improve overall rates of compliance with vaccination for the TCC patient population.

9. Oversee compliance with vaccine management requirements and delegate responsibility as appropriate for the collection of quality assurance data.

10. Maintains strict patient confidentiality.

Other Responsibilities:

11. Perform other job-related duties as assigned.

Minimum Qualifications:

1. Current State of Alaska RN or LPN license, or Certified Medical Assistant certification. Must keep license/certification current.

2. Minimum of 2-5 years of experience as a LPN, RN, or CMA required.

3. Subject matter certification preferred (e.g. AMT Immunization Certificate).

4. Previous experience working in an immunizations clinic or in a family medicine or pediatrics clinic with significant independent responsibility for determining vaccination status, establishing vaccine eligibility, and administering vaccines safely using up to date evidenced based techniques.

5. Demonstrated experience in project or program management.

6. Previous experience working in rural Alaska or providing health care to Alaska Natives preferred.

7. Basic Life Saving (BLS) required.

8. Must pass background check pursuant to federal Indian Child Protection and Family Violence Prevention Act requirements.

Knowledge, Skills, and Abilities:

1. Ability to communicate effectively with patients, coworkers, and community medical providers, in both oral and written form.

2. Computer experience, using various Windows applications and database systems and proficiency with electronic health records.

3. Extremely accurate in following oral and written instructions.

4. Ability to function independently with minimal supervision in the management of complex programs.

Supervision: This position does not have supervisory responsibilities.

Physical demands: Work requires considerable walking, standing, pushing, bending, stretching, and lifting to move equipment, and issue supplies. Sedentary activities consist of sitting at a desk, typing, and computer operation. Excellent use of good body mechanics with full body range of motion required. Incumbent must have excellent manual and finger dexterity and eye/hand coordination. Incumbent must be able to work accurately and efficiently in a busy and sometimes stressful environment.

Summation: Patients served are Alaska Natives, so cultural sensitivity is essential. Incumbent must be able to work independently with minimal supervision and have the ability to efficiently and effectively carry out the duties of the position. Must be highly motivated, detail oriented and possess problem solving, interpersonal and communication skills.

Fairbanks, AK

1 month(s) ago