• Job ID: 187 - Department: Operations Control Center
• Work Schedule: Urban - This is an Anchorage based position on an urban schedule with a 40-hour week or 9/80 work schedule.
• Salary Band: HH
• Minimum Experience: 3 years - Minimum Education: HS Diploma or GED
• Relocation Provided: No

• Closing Date: Jun 11, 2023 - Number of Openings: 1
• Employment Type: Fulltime-Regular - Contributor Level: Individual Contributor
• Location: Anchorage - Facility: OCC Facility

Accountabilities and Specific Requirements: Under general direction of the Operations Control Center Manager or Operations Director.  The O&M Analyst is accountable for the following:

• Performs complex administrative as well as technical duties related to maintaining, tracking and forecasting monthly cost data for work in progress for the Operations Control Center cost center and provide to the department Business Analyst.
• Develops and oversees the SharePoint database site to assist in managing Operations activities.
• Assists in the development and coordination of work activities to include coordinating meetings with multiple internal and external participants, organizing and tracking department commitments.
• Maintains confidentiality of sensitive Department documents and information.
• Provides administrative support to the Department’s Electronic Document Management System.
• Distributes office mail on a daily basis.
• Plan, coordinate and schedule meetings and events on a daily, weekly, monthly and yearly basis.
• Creates, composes and edits correspondence and other written materials as requested with accurate grammatical and formatting parameters.
• Generates financial and accounting reports, account reconciliations, and expense reports for identified staff.
• Maintains office supplies, break room supplies, office equipment, and copier room.
• Maintains and retrieves documents using the company-wide file pattern.
• Collects and publish pertinent information to the Web sites as needed.
• Handles requests from multiple sources/areas.
• Perform complex to highly complex secretarial, clerical and/or technical duties to support the Department with minimal supervision.
• Develop and manage various spreadsheets, graphs and charts to aid in tracking the status of various business activities.
• Manage the team internet pages using SharePoint.
• Interface with and support staff on a daily basis.

MINIUMUM QUALIFICATIONS:  Applicant must meet or exceed these minimum job requirements to apply for this position:

• High School Diploma
• Three (3) years of related experience in providing administrative and technical support
• General knowledge and experience in office procedures and database management
• Experience with business processes in the Microsoft suite particularly Word and Excel
• Strong written and oral communication skills

PREFERENCES:

• Bachelor’s Degree in Business Administration or other related discipline
• Five (5) or more years of administrative & technical experience
• Strong record management skills
• Excellent interpersonal skills to communicate effectively with internal clients

Position Description:
This role performs administrative and technical duties for work groups within the Engineering and Oil Movements Departments including the Operations Control Center, Analytical Laboratories, and Measurements and Scheduling.  Responsibilities include preparation and distribution of complex correspondence and reports for compliance and operations, uploading technical and operational reports to company databases, revising documents and procedures, monitoring and updating employee training records, scheduling training classes, assisting with travel arrangements, supporting department meetings, and communicating within the department and across departments.   

KNOWLEDGE, SKILLS, & ABILITIES:

• Internal & External Relations
• Interpersonal Communication
• Records Management
• Analysis & Problem Solving
• Information Management
• Job Specific Computer Expertise