Administrative Coordinator


Recover Alaska (Recover) strives to reduce excessive alcohol use and harms in Alaskan communities through individual, social, and systemic change. Recover collaborates with a variety of community and statewide partners to shift perceptions and reduce the stigma associated with alcohol use while working upstream to lower risks and promote protective factors for youth and adults. For more information visit www.recoveralaska.org


FLSA Classification: Non-Exempt/Hourly. Position begins at 32 hours/week with potential to grow to 40 hours/week
Location: Anchorage, Alaska preferred; must be able to work remotely
Supervisor: Executive Director
Wage Range: $23 - $27 per hour, depending on experience


POSITION SUMMARY: Recover Alaska is seeking an energetic, dynamic problem-solver to support and work with our team to help take us to the next level of organizational growth. The role will focus on enhancing our internal systems, from communications to equity to finance, enabling us to better serve Alaskans by reducing the negative impacts of excessive alcohol use and empowering people to achieve their full potential.


Under the direction of the ED, the Administrative Coordinator (AC) is responsible for assisting with a wide range of projects, communication systems, budget management, and administrative functions. The AC will directly support the ED with any administrative needs, and will provide direct support to other RA staff, Council members, partners, contractors, and others as needed.


The successful candidate will be proactive in nature, maintain professional flexibility in managing and administering a variety of projects, have superb organizational skills, and energy devoted to tackling the most commonly identified health problem in our state. Recover Alaska is a small organization and as such everyone supports one another and picks up tasks as capacity allows and performs other duties as assigned when needed.


DUTIES AND RESPONSIBILITIES:
Program support activities (approx. 45% of time)
• Coordination of multiple workgroups (i.e. communications, equity, finance, etc.), to include managing schedules, agenda, notes, and preparing reports and materials.
• Develop and maintain relationships with key stakeholders such as Recover Alaska Council members, fiscal sponsor, partners, funders, contractors, and community members.
• Assist with drafting and reviewing Requests for Proposals (RFPs) and coordination of pursuant contracts.
2
• Conduct research on best practices, data, and background to support ED and Program Managers with the Recover Alaska initiatives (policy, prevention, access to care, social norms).
• Support coordination across Recover and Alliance activities, evaluations, and communications.
Financial support activities (approx. 20% of time)
• Assist with the management of contractors/vendors by tracking data and reports, facilitating renewals and amendments, coordinating necessary paperwork and forms.
• Process invoices on a regular basis and post expenditures to the budget and contracts spreadsheets.
• Reconcile the debit card statement on a monthly basis and post expenditures to the budget spreadsheet.
• Track and manage grants to ensure that all reporting requirements are met in a timely manner and consistent with the guidelines for those grants.
• Organize and manage Recover’s grantmaking processes and evaluation.
Administrative support activities (approx. 35% of time)
• Office management to include email, phone, mail, online forms and subscriptions, and coordinating IT services.
• Ensure that the Recover Alaska and The Alliance websites are maintained, functional, and relevant by posting news and events, and keeping information current and up-to-date.
• Assist in the planning and execution of events and retreats sponsored by Recover Alaska and The Alliance. This includes booking the venue, arranging travel, setting up the physical space, and other logistics.
• Serve as primary point of contact for introductory meetings and requests of Recover Alaska.
• Provide direct administrative support to the ED including but not limited to: calendar management, coordination and scheduling of meetings and conferences, agenda and report drafting/editing, etc.


QUALIFICATIONS
• Minimum of 3 years administrative support experience.
• Proficient in office skills including, but not limited to Microsoft Office, Adobe Acrobat, WordPress, and social media platforms.
• Ability to support and promote Recover Alaska’s mission, vision, and values.
• Ability to establish and manage multiple priorities in the workplace.
• Flexible, dynamic, self-starter in a fast-paced environment.
• Ability to work independently with minimal supervision and direction.
• Highly effective written and verbal communication skills.
• Basic accounting skills and experience with Excel.
• Maintain strict confidentiality of all organizational and partner information.
• Commitment to continual self-education and increasing fluency to communicate effectively about racism and colonization and their effects, and a demonstrated commitment to dismantling them.
• Demonstrated ability to manage multiple types and sizes of grants.
3
• Experience collaborating and building relationships with individuals and groups of diverse backgrounds, including rural Alaska.
• Proven track record of administrative management including coordinating, facilitating, interacting with board/council members, and initiating strategies and solutions.
• High level of emotional maturity and customer service skills.


• Alaska State Driver’s license or the ability to travel in an efficient/effective manner between work locations and off-site functions.
PHYSICAL REQUIREMENTS: Standard office tasks including sitting/standing at a workstation, traveling between work locations, setting up meetings, typing and computer work. This position will begin as working from home, with the potential to transition to an office space either full or part time as the COVID-19 pandemic decreases in intensity. Assistance can be given to ensure ergonomic workstation, but applicant must have a physical space where they can accomplish their work.


NOTES: This position is funded by Recover Alaska’s Funding Partners and administrated through Sultana New Ventures, LLC (Sultana), a subsidiary of The Foraker Group. The Administrative Coordinator is an employee of Sultana. Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. It is not intended or implied to be an employment contract but is a communication tool to explain the responsibilities, advertise the job, and identify performance measures and potential training needs. The Foraker Group and Sultana are at-will employers.


HOW TO APPLY: Qualified applicants may send their cover letter and resume to:
recoveralaska@forakergroup.org. The first round of cover letters and resumes will be reviewed on October 8, 2021; however, the position will remain open until the position is filled.


Recover Alaska and Sultana are committed to equity in our work and communities. Individuals from rural Alaska, with lived experience, in long-term recovery, and/or who identify as LGBTQ+ or Black/Indigenous/Person of color are encouraged to apply.


Sultana intends to comply with all applicable federal, state, and municipal laws. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other protected class when the reasonable demands of the position do not require distinction of the aforementioned items.

Anchorage, AK

1 day(s) ago