Grants and Contracts Analyst - Pre-Award

University of Alaska

Grants and Contracts Analyst - Pre-Award

• Job No:
• Classification:Fiscal Professional 3
• Grade:Grade 80
• Work type:Hybrid, On Campus, Remote within Alaska, Staff Full-time
• Administrative Unit:University of Alaska Fairbanks
• School/Business unit:UAF Financial Services
• Location:Fairbanks
• Categories: Business/Accounting/Finance, Research/Science/Grants

Position Summary:
Are you someone who likes a challenge every day? As a Pre-Award analyst, you will spend 60% of your time working with other staff members, reviewing, preparing, and submitting proposals. You must have an eye for accuracy, multi-task, work under pressure, be able to find answers, be well organized, and work well with others. You will work in sponsor portals to upload the required approved documents. You will work with management to determine exceptions to campus and institute policy. You will also work with our Post-Award staff when needed. This position is fast-paced and very rewarding!

1-60Day-to-Day Proposal Review and Analysis: Communicates to OGCA Executive Management, faculty and staff the information necessary for proper completion and submission of grant and contract applications and/or agreements. If government/non-profit related, reviews calls-for-proposals and draft proposals and agreements to assist faculty in the timely completion of competitive submissions. In coordination with OGCA Executive Management: Processes proposals and agreements for grants and contracts to ensure compliance with both sponsor and UAF policies, conferring with management, investigators and department administrators to ensure that changes or corrections are made as needed. Endorses and submits proposals and agreements for grants and contracts to the sponsor before the designated due date. Advises investigators, staff and sponsor officials about issues of concern to the Institute such as publication rights, indirect costs, intellectual property rights, use of the UAF's name, and protection of research subjects (animal and human). Consults with investigators, staff, and sponsors regarding the types of research, training and other activities appropriately undertaken at the University. Obtains additional information when necessary from relevant college or research institute sources to accommodate sponsor requirements. Maintains contact with the investigator through the award acceptance process, advising the investigator and other administrative officers of unusual delays or problems. Prepares a summary of the essential terms and conditions for each award for distribution to the investigator and specified administrators, working closely with internal data entry staff to ensure entries are accurate and complete. Shares responsibility with management to determine when exceptions to campus or Institute policies are warranted in areas such as insurance and risk management, intellectual property rights, and atypical accounting or fiscal management requirements. At the appropriate stage in the grant and contract proposal and award processes, confirm that all required approvals are obtained (e.g. commitment of space or other resources, human or animal subject use, use of institutional resources, and commitment of matching or cost-sharing funds, etc.). Review requests for spending prior to receipt of award documents, verifying the commitment of funding from the appropriate representative of the funding agency, assessing the risk to the University and providing approval as appropriate.Essential 2-15Occasional Support to Post Award Staff: In coordination with OGCA Executive Management reviews grant and contract post-award issues (e.g. rebudgeting between cost categories), determining the type of approval required (e.g. agency versus UAF OGCA), and taking appropriate action based on this determination to either approve the request or seek approval from the funding agency/sponsor. Shares responsibility with OGCA Executive Management, investigators, department personnel, and administrative departments to assure prompt closeout of awards. Works with the sponsor to resolve any outstanding issues such as final fiscal/scientific reports, equipment inventories, reporting of inventions, etc.Essential 3-10Communication and Funding Opportunity Development: In coordination with OGCA Executive Management: 1) Advises investigators, staff and sponsors regarding the range of OGCA mechanisms available to support projects, their appropriate applications, and the rights and obligations of each party under the various funding mechanisms (gifts, grants, cooperative agreements, contracts, subcontracts, sales & service agreements, etc.). 2) Analyzes information and defines problems, needs, and objectives to identify the relevant issues or concerns, and formulates and selects alternative resolutions after evaluating all implications for implementation of a given solution. 3) Responds in a timely fashion to questions from faculty, staff, and funding agencies/sponsors concerning proposals and/or awards, clearly communicating essential terms of potential awards. 4) Responds to questions related to the status of pending actions, interpreting policy, advising faculty of issues related to regulatory compliance, etc.Essential 5Outreach and Training: Prepares, designs, and shares responsibility with OGCA Executive Management for presenting educational training sessions for the OGCA Training Program and new OGCA staff.Essential 5Sponsor Expertise: Maintains working knowledge of industry-sponsored clinical trials and federal and non-profit policies related to grant and contract administration.Essential 5Undertakes special projects or duties as may be assigned.

Knowledge, Skills, Abilities:
Ability to identify matters which are confidential in nature and to keep them confidential.
Ability to work professionally, effectively, sympathetically and harmoniously with others.
Must demonstrate excellent and effective customer service orientation.

Preferred Experience & Education:
3-5 years experience in grants and contracts management, financial and/or budget management is preferred. Desired previous experience includes: financial analysis, forecasting and strategic planning to analyze and compile financial data and reports.

Required Experience & Education:
Bachelor's (BA or BS) from an accredited university in a related field or an equivalent combination of training and experience is required. Must either currently hold and maintain Certified Research Administrator (CRA) certification or be able to obtain it within 3 years. Two years of professional fiscal experience, preferably in a non-profit, is required.

Salary Information:

This is a full-time, Exempt staff position complete with both a competitive salary and New hires will be placed on the, Grade 80, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.

The review process for applications will begin on Monday, October 2, 2023. To be considered, please apply by Sunday, October 1, 2023 by 11:55 PM Alaska Standard Time.

This position is Open Until Filled.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Lee Ann Amerson, HR Coordinator. Office of Grants and Contracts, at,or (907) 474-6664.

Applications Close: Open until filled

To apply, visit:

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Fairbanks, AK

2 month(s) ago

Closing Date 2024-09-25