Proposal Coordinator

Proposal Coordinator

• Job No:
• Classification:Fiscal Professional 2
• Grade:Grade 79
• Work type:Hybrid, On Campus, Staff Full-time
• Administrative Unit:University of Alaska Fairbanks
• School/Business unit:UAF College of Engineering & Mines
• Location:Fairbanks
• Categories: Business/Accounting/Finance, Research/Science/Grants

Position Summary:
The Institute of Northern Engineering (INE) and the Alaska Center for Energy and Power (ACEP) are seeking a full-time Proposal Coordinator to assist faculty with preparing proposals to submit for possible funding by the National Science Foundation, Department of Energy and other funding agencies. INE and ACEP are growing research centers; home to approximately 70 tenure and non-tenure track faculty and approximately 35 staff dedicated to providing the administrative and programmatic support necessary to carry out roughly $20 million in annual research activity. INE and ACEP embrace a collaborative, interdisciplinary work culture. The successful candidate is expected to build a genuine and trusting rapport with INE and ACEP faculty and staff. Problems are tackled as a team and success is shared. While it's preferred the successful candidate work in-person to contribute to this effort, hybrid work options are available (i.e., in-person & remote). Salary is negotiable depending on education and experience.

1-65Proposal Review: Reviews and evaluates a large volume of grant proposals for INE and ACEP, including reviewing text and analyzing proposal budgets to assure compliance with complex federal, agency, and university regulations and policies. Works with the Office of Grants and Contract Administration (OGCA), other participating units, and the faculty, staff, and administrators of INE and ACEP to submit competitive proposals that comply with UA and agency guidelines. Provides follow-up tracking when agency awards have been announced and accepted. Audits pre-award packages for consistency and accuracy with proposed scope of work. Interprets and applies complex rules and regulations such as UAF Policies and Procedures, SW Accounting manual and procedures, Federal Acquisition Regulations, OMB Uniform Guidance, Cost Accounting Standards, GAAP, GASB, UA Disclosure Statement and various foreign agencies accounting rules, regulations, and policies.Essential 2-25Agency Liaison: Cultivates funding agency contacts and serves as a liaison between faculty and agencies to resolve issues impeding the proposal, award, and science reporting processes. Advises and supports faculty continuously on all aspects of proposal development as well as addressing questions and/or revisions to award documents. Provides general restricted fund information to PI's, UA staff and funding agencies. Applies problem solving and analytical skills to complex and multifaceted problems. (Daily)Essential 3-10Data Collection & Analysis: Maintain detailed internal database to track proposal processing and analyze trends in the numbers of proposals submitted, by categories such as faculty members, agencies, and waived vs. proposed indirect costs as a method of qualitative procedural analysis. Maintain and update INE project list used to track funded projects. Compile quarterly reports and final reports required by agencies along with any other duties as assigned. Summarizes and compiles data and information and prepares reports for use by UAF administration in restricted fund assessment. (Weekly).

Knowledge, Skills, Abilities:

• Ability to prioritize projects and see through to completion.
• Good comprehension of proposal and award documents.
• Independent judgment and ability to troubleshoot competing policies.
• Detailed knowledge of federal regulatory policies; strong analytical skills.
• The position requires at least 2 years of technical writing experience with preference going to previous proposal and scientific writing. Also, some experience with project budgeting and/or grant management experience is preferred.

Required Experience, Education or Training:
B.A. or B.S. in a related business or science field and 2 years increasingly responsible experience related to the program specialty or an equivalent combination of training and experience.

Salary Information:

This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and New hires will be placed on the, Grade 79, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

The review process for applications will be begin on January 06, 2023 and reviewed on a rolling basis until filled.


Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA or WHO authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.

*Employees based on UAF's Troth Yeddha' (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Kenna Metivier, Signers Business Office Assistant HR Manager, at or 907-474-1847.

Applications Close: Open until filled

To apply, visit:

Copyright ©2022 Inc. All rights reserved.


Fairbanks, AK

7 day(s) ago

Closing Date 2023-02-23