GRANTS & CONTRACTS SPECIALIST


APPLY ONLINE AT KICTRIBE.ORG

Indian Preference:  Consistent with Public Law 93-638 and other federal laws recognizing the inherent right of the Tribe to exercise Indian Preference.

Must be fully vaccinated for COVID-19 including two (2) doses of a 2-dose series or one (1) dose of a 1-dose series plus fourteen (14)( days beyond the final dose prior to start date

Job Summary 

The Grants and Contracts Specialist position is responsible for assisting managers in all aspects of award management, oversight on contract compliance and grant specific requirements.  This position is a vital resource for grant funded programs fiscal and program compliance.

Must be fully vaccinated for COVID-19 including two (2) doses of a 2-dose series or one (1) dose of a 1-dose series plus fourteen (14)( days beyond the final dose prior to start date.

 

ESSENTIAL FUNCTIONS

  • Coordinates the reporting for internal and external stakeholders serving as point of contact for grantors to gather narrative and reporting information
  • Assists program managers in monitoring regulatory adherence to grant award and internal policy with respect to all award and contract activity
  • Responsible for both paper and electronic grant files to keep in order for internal review or audit
  • Conducts routine compliance reviews based off the award criteria prior to each report submission
  • Administration role in all grantor websites and knowledgeable in all reporting requirements
  • Oversees grant procurements with program manager oversight
  • Works with relevant staff to informs management and leadership of all pre award grant conditions for consideration prior to submitting resolution to Tribal Council
  • Gather costing information on proposed grant activities for managers applying or seeking to apply for an award
  • Conducts post award meetings with all interested parties to disseminate award goals, objectives, and timelines with periodic follow ups to keep activities under contract current and up to date
  • Assists with creation of mandatory narrative reports for managers
  • Communicates regularly with external partners to assist with questions and provide guidance on program managers behalf
  • Conduct internal audits of compliance as needed with reports to direct supervisor and Tribal Administrator
  • Tracks and obtains budget amendments from grantor for manager

 

Job duties above are intended to highlight essential functions, however incumbent might be asked to perform other related duties as assigned.

 

QUALIFICATIONS

  • Personable, friendly, confident, analytical and team player
  • Customer service skills
  • Good research and data management skills
  • Work with grant reporting systems and excel
  • Detail oriented with strong verbal and written communication skills
  • Independent worker

 

KNOWLEDGE SKILLS & ABILILITIES

  • Working knowledge of Tribal operations and federal regulations;
  • Knowledge of the Health Insurance Portability and Accountability Act (HIPAA);
  • Skill to operate software programs;
  • Ability to communicate professionally over the telephone and in person in a positive and clear manner;
  • Ability to manage multiple tasks, including telephone, computer operations and in-person visits simultaneously;
  • Ability to take verbal instruction and complete assigned project by established deadline;
  • Ability to be flexible in order to perform at the highest level as a team player;
  • Ability to utilize maximum degree of professionalism and diplomacy with those who may be experiencing a high degree of stress both mentally and/or physically (both patients and co-workers);
  • Ability to work independently with minimal supervision and able to prioritize assignments;
  • Ability to maintain confidentiality of all KIC operations and staff.

 

Physical Activities

Must be able to talk/hear - express ideas and exchange information.  Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  Ability to use hands to finger, handle, or operate objects tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch; and taste or smell.  Each of the listed activities also requires standing, sitting, walking, bending, and stooping, climbing on stools and ladders, and routinely lifting and carrying items and boxes up to forty (40) pounds.

Writing by hand and using a personal computer. Long hours in front of computer screen.  Frequently required to work extended hours.  Attending evening and lunch time meetings as requested by the Finance Director.  Traveling occasionally, using air and/or water transportation, to out-of-town meetings and functions.

 

Licenses

Valid State of Alaska driver's license with a record acceptable to KIC’s Insurance carrier.

 

Education / Experience: 

Associate’s degree (AA) in business administration or two years of experience in related field.

Any combination of related education and/or related experience will be considered if the candidate posses the demonstrated ability

Ketchikan, AK

7 day(s) ago

Tribal Affiliation(s)
Any Affiliation