Fiscal Technician 2 - Cashier

• JOB NUMBER: 519630

• CLASSIFICATION: Fiscal Technician 2

• GRADE: Grade 76

• WORK TYPE: On Campus, Staff Full-time

• ADMINISTRATIVE UNIT: University of Alaska Southeast

• SCHOOL/BUSINESS UNIT: UAS Administrative Services

• LOCATION: Juneau

• CATEGORIES: Business/Accounting/Finance

Position Summary:

The University of Alaska Southeast Administrative Services Office of the Bursar and Student Accounts is seeking a candidate with excellent customer service skills to complete our small team environment as the Lead Cashier.  If you like working with people, are interested in learning, and interested in the financial field we want to hear from you!  This is a great entry-level opportunity for an individual interested in starting with the University system and serving UAS students. Some schedule flexibility may be available after the probationary period. We strongly encourage women, minorities, individuals with disabilities, and veterans to apply.

Duties:

Point of contact for UAS customers, staff, and the general public. Position responds to in-person, phone, and electronic communications in a professional manner with superior customer service. Receiving, reviewing, and processing payments for tuition, fees, housing, and other auxiliary operation departments. Collaborative receipt of scholarship checks, providing copies to UAS Financial Aid department and assistance in reconciliation of aid receipts as needed.

Administrative clerical support. Disburse and log student refunds processed. Disburse and record bus passes, special event tickets. Record and track non-accounts receivable checks received. Distribute incoming and out-going mail: USPS, inter-campus, and secured bank bags from UAS departments. Responsible for records management of student accounts financial documents. Ensuring record archiving process compliance. Review and production of UAS Whale cards to eligible UAS members.

Assist with student accounts receivable collections: Provide support to Bursar and other Fiscal staff managing various fiscal processes by sending statements of accounts, contacting past due account holders via phone, mail, and e-mail. Assisting in review of annual PFD garnishment student lists and term-specific drop for non-payment processes. Preparation of collections files for bad debt accounts or write-off review. Data entry of accounts receivable charges and adjustments onto student accounts as directed. Assist with change fund and petty cash transactions and record keeping.

Prepares daily deposits from cashiering activities. Balances cash drawer, credit cards, checks, and wire transfers to recorded revenues. Submits a reconciliation with appropriate backup of all daily cash receipts to Bursar.

Office inventory tracking and requisition. Responsible for updating office forms in physical and electronic form. Responsible for updating Cashiering process manual.

Provide accounting reconciliation and audit/research assistance to Bursar for clearing, balance sheet and other university financial accounts.

Do you work well on your own AND as a part of a small cohesive team?

Would you enjoy assisting students and families?

Are you interested in learning new things?

Do you need some flexibility in your work schedule?

The University of Alaska Southeast Office of the Bursar and Student Accounts is seeking the right candidate to lead our campus cashiering functions.  This fiscal technician provides support to the campus student accounts receivable functions; including payment receipt, departmental receipts, responding to verbal and written inquiries regarding students' accounts, managing office records, and providing support to team members.

This is a full-time, permanent position; however, our small team is able to offer schedule flexibility once the training period is completed.  If you are someone that likes to work independently and collaborate with supportive co-workers in a rewarding environment then this may be the position for you.  This is a prime opportunity to become a part of the University system while furthering accounting skills, or getting back into the workforce, and access to the great University benefits!

This is a full-time, Grade 76, (minimum $19.34/hr, DOE) 12-month, with up to two-month negotiable (10 months), non-exempt staff position complete with a full employee benefits package. UA provides a generous compensation package that includes excellent benefits including retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental, and vision care coverage.

Located in the ancestral homeland of the Tlingit, Haida and Tsimshian peoples, the University of Alaska Southeast (UAS) is fully committed to advancing the education and research aspirations of Indigenous peoples and is committed to ongoing work toward decolonization. These efforts are reflected in our UAS programs and formal community partnerships across our three campuses and throughout all of Southeast Alaska.

As a public, regional, comprehensive university, UAS is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.

Required Education & Experience

• Work experience, training, or college coursework in Accounting or related field which provides for a basic understanding of accounting principles.
• 6 months work or volunteer experience in a customer service position.
• 6 months of cash handling, reconciling a cash drawer, receipts, or sales records.
• High School diploma, GED, or equivalent combination of training and experience.

Knowledge/Skills/Abilities

• Demonstrate strong customer services skills
• Knowledge of basic accounting practices
• Demonstrate cash handling and daily reconciling skills
• Demonstrate effective interpersonal skills
• Demonstrate command of the English language at the professional level for speaking and writing
• Ability to apply and explain rules, procedures and processes to others
• Ability to operate a fax machine, copy machines, printers, telephone, and credit card machine
• Experience with Microsoft Office suite and ability to learn a relational database financial system (i.e. Banner).
• Ability to sit, stand, bend, reach, answer phones, and keyboard

A successful candidate for this small team position would be someone that can work independently, support team goals, and maintain professional composure and objectivity, showing courtesy, tact, and politeness to others.

Instructions to Apply

This is an open until filled recruitment with the application review taking place on August 15, 2022. To ensure consideration, please apply by 11:55 PM Alaska Time on August 14, 2022 A complete application will include a resume, cover letter, and contact information for three professional references.  

To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.