Legal Assistant


General Functions

Under the supervision of the Manager of Legal and Executive Services, this position assists in matters related to the Legal and Compliance Department and the Procurement Department. In addition to general administrative functions for the departments, the position assists in creating and preparing routine materials, proofreading, verifying, and editing materials for accuracy and clarity. Handles confidential information professionally and consistently with legal and ethical policies.

Major Activities (Typical Duties/Responsibilities)

Responsible for proofreading and ensuring formatting consistency and accuracy on time-sensitive, high-profile documents, including legal filings, procurement notifications, and other procurement documents.

Operates with the highest level of confidentiality in matters related to legal, compliance, and procurement issues and actions.
Drafts documents for review and revision, including corporate biennial reports, court filings, and Procurement Evaluation Committee packets.
Provides administrative assistance to the President/CEO when the Senior Executive Assistant is unavailable or out of the office.
Provides secretarial support for correspondence, memoranda, and other word processing functions.
Prepares required federal and state notices and calendars deadlines, including tracking of expiring contracts and other procurement notices and deadlines.
Assists in development, implementation, and maintenance of contract databases, and logs.
Performs basic inter-company research of policies and procedures.
Performs a variety of legal, procurement and general administrative functions, including preparation of expense reports, arranging CLEs and other trainings, making travel arrangements, coordinating mailings, managing memberships and subscriptions, and photocopying.
Maintains department records and files, both electronically and in paper format.
Complies with all company policies, procedures, and programs.
Performs other related duties as assigned.

Skills and Abilities

Excellent attention to detail with the ability to adapt quickly, multi-task, prioritize and manage multiple activities in a deadline-driven environment.
Ability to communicate both verbally and in writing clearly and concisely with communication skills to effectively deal with various levels of management, staff and/or outside contacts.
Possesses sound judgment, critical thinking and problem solving ability.
Ability to work appropriately with sensitive situations and confidential documents.
Dependable and timely.
Supports department objectives with positivity and assertiveness.
Ability to reach outcomes that gain the support and acceptance of all parties.
Highly motivated and proactive.
Ability to work independently and work cooperatively with others; ability to work with employees, business partners, and customers in a friendly and positive manner.
Active contributor in team settings.
Ability to develop positive working relationships.
Ability to reach outcomes that gain the support and acceptance of all parties.
Competent in substantive and administrative research.
Advanced skills in Windows and Microsoft Office Suite.

Education and Experience

Associates degree in business or related field preferred; experience can be substituted on a year for year basis.
Experience working in a legal, compliance or procurement setting preferred.
Four years of experience supporting a corporate office in an administrative or functionally related capacity.

Disclaimer: This job description is intended to describe the general nature and level of the work being performed and is not an exhaustive list of all duties and responsibilities. In addition, CIHA management reserves the right to amend and change responsibilities and lines of reporting to meet business and organizational needs as necessary.

Please visit www.cookinlethousing.org to submit an application.

Cook Inlet Housing Authority provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Employment preference is given to eligible and qualified Alaska Native or American Indian candidates to the extent required or permitted by applicable law.

Anchorage, AK

1 month(s) ago

Tribal Affiliation(s)
Any Affiliation