VMT Operations Administrative Assistant


Chugach Alaska Services, LLC (CAS) is an Alaska Native-owned and operated staffing firm supporting Alaska's Oil & Gas Industry for over 28 years. CAS is recruiting for a temporary VMT Operations Administrative Assistant located in Anchorage, AK.

Position Summary:

The VMT Admin supports a team of approximately 65 workers. The incumbent is responsible for ensuring all regulatory documentation is filed in accordance to APSC policy and is readily retrievable during State or Federal inspections associated with the VMT NPDES, Air, and Potable Water Treatment permits. Assists the team in tracking fuel usage, overtime, and training status. Responsible for processing expense reports, managing break room and office supply inventories, and regulatory PMs and controlled document management. The position routinely accesses Oracle, eTime, eLite and the smart data system to perform routine job duties in support of the team.

Essential Duties & Job Functions:

  • Provides an intermediate level of administrative support.
  • May act as first point of contact for the department/ office.
  • Performs complex secretarial, clerical, and technical duties to support departmental and/or field operations needs.
  • Follows established procedures, and applies technical standards and principles, using acquired knowledge to interpret and identify/ implement approved enhancements/ changes.
  • Performs a variety of administrative and clerical duties such as filing, tabulating, compiling, data entry of basic nature or requiring some independent audit and/or technical expertise, and photocopying with little or no supervision.
  • Uses one or more electronic methods/systems to accomplish tasks.
  • Coordinates the calendars of one or more team members.
  • Uses appropriate software to prepare standard documents from various sources or dictated input which may include page layouts and difficult charts.
  • Independently develops and presents final draft presentations or similar documents using prior acquired knowledge.
  • Independently identifies corrections and revisions and proofreads material for accuracy and completeness.
  • Applies knowledge of department or organizational terminology and practice.
  • Develops working relationships with internal and/or external customers.
  • Completes timely and accurate requests for payment for vendors, conducts invoice reviews and reconciliations, may initiate travel arrangements and/or complete expense reports for team members.
  • May maintain departmental/project budget and/or develop/maintain related reporting which may be of a complex nature, identifying discrepancies/efficiencies.
  • Coordinates on or off-site functions/meetings.
  • Independently and proactively identifies needs and purchases office supplies and requests office equipment/service.
  • Performs ongoing maintenance or basic web development using HTML, Visual Basic, or other web-based programming languages.
  • May provide support for one or more projects requiring a high level of independence.

Other Job Responsibilities:

  • Other duties as assigned.

Minimum Requirements (Education, Experience, Training & Professional Certificates/Associations):

Mandatory

  • High School Diploma or equivalent.
  • Two years of direct or related experience.
    • Combination of direct and related experience that equals two years may be substituted.
  • Valid driver’s license with an acceptable driving record.
  • Successfully pass a pre-employment background check, medical and drug screening.

Required Knowledge/Skills/Abilities:

  • Possesses interpersonal and strong communication skills to respond to and address difficult/stressful situations.
  • Independently performs duties with general/limited supervision.
  • Diverse and comprehensive experience, skills, and knowledge of administrative processes.
  • Excellent planning, organizational skills, and attention to detail.
  • Strong written and verbal communication skills.
  • Excellent team and customer relations skills.
  • Efficient with multi-tasking and prioritization of work.
  • Displays high level of professionalism, dependability, flexibility, and taking initiative on tasks.
  • Skills in organizing, filing, prioritizing, multi-tasking, and can work well under stress and meeting team deadlines.

Preferred

  • Prior work experience on TAPS.
  • Bachelor’s degree or higher in Business, Communications, Accounting or related field.
  • Three years of direct or related experience.
  • Combination of direct and related experience that equals three years may be substituted.

Valdez, AK

11 day(s) ago