Bargaining Unit: TOTEM
Work Year: 10 months
Work Day: 8.0 hours per day
FTE: Full time, 1.0 FTE
Salary: T-13, $17.09 - $18.03 per hour, DOE
Job Summary
The Elementary Administrative Assistant provides the primary clerical and administrative support in an elementary school. The position has a retirement association with the Public Employees’ Retirement System (PERS).
Job Requirements
The following are required:
- A high school diploma or equivalent.
- Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.
- Excellent communication and customer service skills.
- Ability to establish and maintain a professional relationship with staff, parents, students, administrators, and the public.
- Ability to maintain confidentiality and inspire confidence and cooperation of staff, parents, students, administrators, and the public.
The following are preferred:
- Knowledge of first-aid.
- Ability to operate common office equipment and be proficient in computer use, both Macintosh and Windows, with experience in a variety of programs and applications including word processing, databases, and spreadsheets
- Ability to type accurately at an acceptable rate of speed.
- Ability to plan and implement clerical transaction accountability and controls.
- Knowledge of office practices, procedures, office machines, and filing systems.
- Knowledge of ASD computer systems such as Zangle, IFAS, EmpCenter, or Aesop Absence Management.
- Ability to perform clerical work with independent judgment, speed and accuracy, including financial and statistical reports.
- Ability to plan and implement clerical transaction accountability and controls.
- Ability to learn, interpret, and communicate rules, regulations, policies, and procedures.
- Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.
Essential Job Functions
- Receives office visitors, furnishes information, and maintains good public relations.
- Operates the building intercom system.
- Makes and keeps records of appointments and conferences.
- Types from rough drafts or instructions a variety of materials such as letters, memoranda, bulletins, requisitions, claims, masters, stencils, reports, and statistical data.
- Sorts and routes mail.
- Maintains general and confidential files.
- Composes correspondence, memoranda, reports, and newsletters independently or with little instruction.
- Collects and accounts for money involving lunch charges, petty cash, Anchorage School District funds, and student stores.
- Orders supplies via ASD electronic requisition system, managing receipt, inventory, and distribution of said supplies.
- Works with IFAS and student management systems.
- Maintains material and equipment inventories.
- Operates a variety of office machines.
- Orders audio-visual materials.
- Administers first aid in the absence of the nurse, deciding whether ill students need immediate care and when to call professional medical help or a parent.
- Prepares varied reports for the principal.
- Arranges for substitute teachers and substitute clerical staff.
- Assists with the preparations and issuing of books.
- Assists teachers in the preparation of class materials.
- May take dictation.
- May provide direction to clerical support staff.
- May train, grade, dismiss, and choose student aides.
The Anchorage School District is an Equal Opportunity Employer.
If you would like to apply, please use this link: https://www.applitrack.com/asd/onlineapp/default.aspx?Category=Clerical+Support%3a+Administrative+Assistants