Accreditation Coordinator and Executive Assistant

Accreditation Coordinator and Executive Assistant


Job No:


Classification:Administrative Specialist 3

Grade:Grade 79

Work type:On Campus, Staff Full-time

Administrative Unit:University of Alaska Fairbanks

School/Business unit:UAF Provost Office Operations


Categories: Administrative/Personnel, Business/Accounting/Finance, Office/Clerical


Position Summary:

The Office of the Vice Provost is seeking an Accreditation and Assessment Coordinator and Executive Assistant. This position works with the Vice Provost, faculty, students, and staff in the Division of General Studies (which includes the Honors College, Student Support Services, Undergraduate Interdisciplinary Studies and Undergraduate Research and Scholarly Activity), and supports the university's efforts in the areas of student learning outcomes, program review, and accreditation.



1-5050% Accreditation and Assessment - Responsible for communication concerning institutional accreditation with the Northwest Commission on Colleges and Universities including the process for seeking approval for new programs and other significant changes. Maintains current knowledge of all accreditation policies and policy changes and makes decisions based on analysis of policy. -Coordinates data collection and analysis for institutional accreditation indicators. Prepares the annual report to the commission each spring and ensures timely delivery of this report. Coordinates and serves as the point of contact and coordinator for institutional accreditation visits. - Serves as the point of contact for administrators, faculty, staff, students and other constituents regarding institutional accreditation, program review, and outcomes assessment processes. Identifies, researches, and analyzes issues related to institutional accreditation standards. - Responsible for organization, preparation, and communication related to program review. Cooperate in synthesizing outcomes and planning for implementation of decisions. - Responsible for organization, preparation, and communication related to student learning outcome assessment. Cooperate in synthesizing outcomes and planning for implementation of decisions. - Maintains accreditation, program review, and outcomes assessment website and archives. -Acts as backup to Vice Provost for accreditation and assessment communications, presentations, and committee meetings. - Provides support for institutional accreditation, program review, and student learning outcomes assessment processes within the offices of the Vice Provost and Accreditation Liaison Officer. -Responsible for the Accreditation budget in coordination with Vice Provost and Signers Business Office. -Hire, train, and supervise student or temporary workers hired to assist with accreditation and assessment efforts.Essential 2525% Faculty 180 Program - Campus program manager for the Faculty 180 system. Point of contact for staff and faculty issues. -Communicates directly with the vendor on support tickets, contract renewal, and other needs as they arise. -Responsible for the coordination of the program and all communication on the program. -Responsible for coordination of regular data updates and periodic staff account maintenance throughout the year. -Provides training to faculty, staff, and administration on the use of Faculty 180. Responsible for all training materials.Essential 3-2525% General Studies: -Provides support for the Division of General Studies (DGS). Schedules and maintains meetings and appointments for the Vice Provost and Accreditation Liaison Officer. Coordinates Vice Provost periodic meetings including director meetings, management meetings with the fiscal office; follows up with action items. - Serves as the point person for DGS budget, travel, and fiscal coordination. - Organizes teleconferences, workshops and special events and arranges for catering. - Maintains the general studies website. - Helps maintain communication between leadership and staff. - Tracks DGS staff training and maintains schedule. - Handles large student mailing periodically during each semester. This includes new general studies and pre-major admissions and pre-major to major changes. - Responds to or communications from both students and parents on personal and academic issues. Demonstrates understanding of FERPA (Family Educational Rights and Privacy Act) regulations. - Provides initial information to students about UAF procedures and makes appropriate referrals when needed. - Utilizes Banner for obtaining necessary student information and runs reports for student background information (to include unofficial transcripts).


Knowledge, Skills, Abilities:

-Strong interpersonal and public relation skills.

-Excellent verbal, electronic, and written communication skills with attention to tact and diplomacy.

-Ability to research and analyze data and produce reports.

-Understanding of the principles of assessment and accreditation.

-Ability to train and supervise staff.


Typical Experience:

-Three years administrative experience in an academic or higher education setting. Skill with office software (Microsoft suite, email, etc).

-Web editing experience.


Required Education or Training:

-Bachelors degree and three years office/ administrative experience, or an equivalent combination of training and experience


Salary Information:


This is a full-time, 12-month, Exempt staff position complete with both a competitive salary and New hires will be placed on the, Grade 79, based on education and experience.


Special Instructions to Applicants:


Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.


This position is open until filled with the initial application review taking place on December 5, 2022. To ensure your application is considered, apply by 11:55 pm Alaska Standard Time, 12/4/2022.




Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA or WHO authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.


*Employees based on UAF's Troth Yeddha' (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.


*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact Brittany Tappa, Signers' Business Office HR Coordinator, at or 907-474-6353.


Applications Close: Open until filled


To apply, visit:


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Fairbanks, AK

18 day(s) ago

Closing Date 2022-12-21