Accounting Technician I/II- Accounts Payable

Full-Time, Regular

Individual Cont.

Anchorage, AK, US

 

 

 

COOK INLET TRIBAL COUNCIL, INC.

JOB DESCRIPTION

 

Job Title: Accounting Technician, I/II (Accounts Payable)

Department: Accounting

Reports To: Accounts Payable Supervisor

Supervises: None

FLSA Status: Non-Exempt

Pay Grade: I (N5), II (N6) 

Job Type: Regular, Full-Time

 

General Functions:

The Accounting Technician (Accounts Payable) performs a vital role within the Accounting Department of Cook Inlet Tribal Council (CITC). This position is responsible for a variety of duties, including but not limited to the following: compute, classify, record and verify financial data; provide and process financial support, transactions and reports; and, compile and maintain accounts payable and accounts receivable records. 

 

Duties and Responsibilities:

Accounting Technician, I

• Process a variety of financial documents within a computerized accounting system, such as financial transactions, invoices, checks, account statements, authorizations, journal vouchers, and purchase orders.
• Compile and sort invoices and checks, reviewing for appropriate documentation and approval.
• Assist in the annual preparation of 1099’s and maintains W-9 files.
• Verify and post details of business transactions to the General Ledger.
• Contact vendors to assist in collection for outstanding invoices.
• Compose grammatically correct letters, memoranda, and other reports as requested.
• Distribute checks for signature and /or delivery.
• Maintain a positive working relationship with vendors/customers/clients.
• Maintain a positive working relationship with CITC staff.
• Participate in scheduled internal/external meetings/trainings as requested.
• Maintain confidentiality according to regulations, policies, and procedures.
• Perform all related tasks as assigned.

Accounting Technician, II

• Perform duties and responsibilities of Accounting Technician, I at a higher level of proficiency
• Process monthly invoices for CITC and subsidiaries.
• Post monthly invoices for CITC and affiliates
• Review and post employee trip reports, vendor and utility reconciliations, and follow up with outstanding transactions.
• Prepare monthly reconciliation of accounts payable sub-ledger to general ledger balance.
• Research and solve payment discrepancies.

Job Specifications:

• Excellent written and oral communication skills. 
• Demonstrated ability to read and interpret documents such as: safety rules, operating and maintenance instructions and procedure manuals.
• Demonstrated ability to write routine reports and correspondence.
• Demonstrated ability to communicate effectively with vendors and staff.
• Excellent organizational skills and attention to detail.
• Demonstrated knowledge of accounting principles and procedures coupled with strong accounts payable skills.
• Demonstrated ability to work independently while maintaining efficiency and accuracy.
• Strong mathematical skills including addition, subtraction, multiplication, division, fractions, decimals, rates, ratios, percentages, and graphs.
• Demonstrated ability to understand and carry out instructions furnished in written, oral, and/or diagram form.
• Works well in a fast-paced and heavy workload environment.
• Ability to enter data using 10 keys by touch.

Minimum Core Competencies:  CITC Values, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills.

 

Minimum Qualifications:

Accounting Technician, I (Accounts Payable)

• High school diploma or GED.
• Three (3) years data entry experience.
• One-year Microsoft Office Experience (Outlook, Excel)

Accounting Technician, II (Accounts Payable)

• Associates’ Degree in Accounting or related field. Relevant experience may substitute for the degree requirement on a year for year basis.
• Two (2) years related professional general accounting experience.
• Two (2) years of experience in all relevant accounting functions, including: reconciliation, supporting documentation and journal entries.

Minimum Qualifications at All Levels: 

• Continued employment status will be contingent upon receipt of a satisfactory state and federal criminal background check. 

 Preferred Qualifications:

• General ledger reconciliation experience.
• Advanced Microsoft Excel experience.

NATIVE PREFERENCE STATEMENT: Pursuant to the Indian Self-Determination and Education Assistance Act of 1975 (PL 93-638) and as further guided by CITC’s Native Preference Policy 6.120, CITC maintains preference in all phases of employment for Alaska Native, American Indian (AN/AI) and Native Hawaiian people, including direct lineal descendants and foster or traditionally adopted children. Also included are non-Native head of household members for Native families, which includes foster or traditionally adopted Native children.

 

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Employee Print Name

 

 

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Employee Signature                                                                            Date

 

 

Disclaimer:

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job.  It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of employees assigned to this job.  Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time.  This job description is not an employment agreement or contract.