Compliance Administrative Assistant


MTNT, Limited is an Alaska Native Corporation established in 1976. We provide products, services, and technologies to federal clients, and serve as an economic engine creating opportunities for our Alaska Native Shareholders. MTNT is a for-profit company with a nonprofit heart. Preference will be given to qualified MTNT, LTD Shareholders and their Descendants and spouses.

Position: Compliance Administrative Assistant

Location: Anchorage, AK

Reports To: Compliance Manager

Position Summary:

MTNT, Ltd is seeking a qualified Compliance Administrative Assistant to be responsible for performing office related duties on a professional level and will work closely with the Manager of Compliance on a multitude of tasks. They will be primarily responsible for subsidiary maintenance, government contracting reporting, and providing day-to-day assistance and support to other departments at the Anchorage office.

Essential Functions:

  • Research and determine filing requirements for each contract/project location
  • Prepare entity qualification forms and file necessary state and federal forms and reports with federal and state agencies
  • Proactively maintain registrations for subsidiaries to transact business in states as requested
  • Ensure the annual/biennial reports for MTNT are timely filed and in compliance with applicable federal and state agencies
  • Maintain and update System Awards Management System (“SAM”) profiles
  • Report and maintain contract and subcontract awards in Federal Funding and Accountability Transparency Act Subaward Reporting System (“FSRS”)
  • Responsible for completing expense reports
  • Assist in maintaining employee records
  • Coordinate meeting and conference schedules
  • Assist with formatting documentation including offer letters, communications to hiring managers and candidates/new hires
  • Plan and manage events
  • Assist with onboarding processes
  • Answer, screen, and direct incoming calls
  • Assist with related clerical duties such as photocopying, faxing, filing, and collating
  • Assist Anchorage office in administrative processes and procedures in adherence to organization policy
  • Assist with analyzing compliance requirements

Key Competencies and Abilities:

  • Excellent customer service skills, including the ability to interface with all levels of employees, customers, and vendors
  • Excellent verbal and written communication skills
  • Strong analytical and problem-solving skills
  • Strong organizational skills
  • Ability to multi-task and work in a team environment
  • Work well under pressure, respond to changes in priorities, and still meet deadlines
  • Attention to detail
  • Professional personal presentation
  • Punctuality and good attendance required
  • Ability to prioritize workload, set priorities and work independently and see projects through to completion
  • Perform other duties as requested and assigned

Qualifications:

  • High school diploma or GED High school diploma or equivalent
  • Bachelor’s Degree preferred
  • Minimum of 1 year experience with administering compliance
  • A minimum of 3 years’ experience as an Administrative Assistant or in other similar job capacity
  • Experience handling Protected Personal Information (PPI)
  • Experience with MS Word, Excel, and Outlook; strong computer and typing skills
  • Excellent customer service skills, including the ability to interface with all levels of management, customers, officials, and subcontractor personnel
  • Excellent oral and written communication skills
  • Excellent time management and organizational skills
  • Ability to balance multiple competing priorities under deadlines
  • Good organizational and time management skills

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required of all personnel. The above duties are subject to change and shall not be construed as a promise or contract of employment or of any specific duties.

Anchorage, AK

1 month(s) ago