Grants Coordinator - Institute of Arctic Biology

Grants Coordinator - Institute of Arctic Biology

• Job No:
• Classification:Fiscal Technician 3
• Grade:Grade 77
• Work type:On Campus, Staff Full-time
• Administrative Unit:University of Alaska Fairbanks
• School/Business unit:UAF Institute of Arctic Biology
• Location:Fairbanks
• Categories: Business/Accounting/Finance

Position Summary:
Incumbent will work independently with an assigned PI listing. Responsible for all projects funded for the PI listing. Must have excellent attendance and be extraordinarily dependable. Position requires excellent communication and interpersonal skills as they will deal with PI's, faculty, staff and other UA departments on a daily basis. Must be proactive in seeking assistance and offering solutions with regards to problem solving.

1-25Monitors project status from award to completion. Certifies expenditures. Prepares and reviews financial reports for principle investigators. Summarizes and compiles data and information for use by IAB business office administration in restricted fund assessment, Provides accurate detailed information on expenditures, available balances, and agency restrictions on use of funds. Tracks grant contract expenditures through completion. Provides current and historical fund data and compares account balances with budget limits and prepare variance reports. Researches accounts to provide the best possible solution in regards to customer questions and concerns.Essential 2-25Reviews, monitors, reconciles and manages restricted funds and budgets. Works in UA Banner system to develop and execute queries. Interacts with principal investigators, and/or their staff to ensure compliance with terms and conditions of award and budget planning. Makes adjustments to budget accounts according to established procedures. Prepares BRF's. Determines if in-kind or match requirements are applicable to a restricted fund award. Works closely with IAB administrative staff to establish match budget and monitors match expenditures. Assure required matches met by grant close. Monitor and audit sub-awards on restricted funds.Essential 3-15IAB's point of contact for post-award issues encountered by IAB management and sub-units, UAF OGCA and financial services. Analyze potential problems, research pertinent issues and develop and initiate solutions. Present facts, findings and recommendations to Principal Investigators, IAB management and OGCA management. Develops process based on past problematic situations.Essential 4-15Interacts with UAF OGCA and Financial Services, research staff and PI's as well as personnel of public and private agencies. Interacts with and supports restrictive fund business functions at IAB and assistance with sub-units. Works with IAB's proposal office with budget information and with IAB's HR coordinators for updating accounting information for payroll processing. Provides general restricted fund rules and regulations to faculty, staff and students as necessary and appropriate. Provides budget projections to PI's.Essential 5-10Receives time sheets and reviews restricitive fund accounts for accuracy and fund availability. Completes labor reallocations when appropriate.Essential 6-10Maintains and updates departmental databases. Prepares or assists in preparation of fiscal statements and reports. Maintains records, compiles and issues regular periodic reports for special funds, grants/contracts, payroll, purchasing, accounts payable, accounts receivable, travel or other accounting activites.

Knowledge, Skills, Abilities:

• Excellent attention to detail, ability to prioritize and multi-task.
• Diligence to see problems through to timely completion.
• Excellent problem solving skills.
• Math proficiency to support accounting duties.
• Effective communication both written and verbal.
• Ability to summarize problems and information for a variety of clients.
• Must have advanced knowledge of automated accounting systems.
• Experience using Microsoft Office products; including ability to create and edit complex spreadsheets and databases.
• Ability to manage a high volume and complex restricted fund management duties under strict deadlines.
• Ability to analyze multi-faceted issues in coordination with multi-agency regulations.


• Knowledge of and experience in interpreting OMB circulars, CFR, GAAP, OMB Circulars A-21 and A110 as well as how they apply to the management restricted funds.
• UA Statewide accounting manual and accounting procedures.
• UA BOR Policy and Regulations.
• OGCA policy and procedures, Fly America GAAP and Cost Accounting Standards.
• Knowledge of restricted fund proposal and award procedure.
• Working familiarity with proposals and grant information.

Typical Experience:
Two years experience as fiscal technician in restricted fund environment, proficiency in Banner financial screens.

Required Education or Training:
At least 1 year of college coursework in business, accounting or similar field or at least 2 years experience in a lower level fiscal technician position or equivalent experience.

Salary Information:

This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and New hires will be placed on the, Grade 77, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

Applications will be accepted for review on 01/09/2023, to ensure consideration, please apply by 11:55 PM, Alaska Standard Time on the DAY BEFORE THE REVIEW DATE (01/08/2023).

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

UAF COVID Requirements:

Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.

*Employees based on UAF's Troth Yeddha' (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Abby Dunham, HR Coordinator, UAF Institute of Arctic Biology, at or (907) 474-7463.

Applications Close: Open until filled

To apply, visit:

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Fairbanks, AK

7 day(s) ago

Closing Date 2023-02-23