AEF Administrator

Arctic Slope Regional Corporation


Under the supervision of the Director the Administrator is responsible for the processing and coordination of Arctic Education Foundation (AEF) scholarships, short-term training, competitive awards, and day-to-day operations on the administrator level. Supports the foundation in financial and compliance administration, assesses needs, and supports the AEF Director by resolving issues related to applications, scholarship awarding, financial audits and scholarship reporting, and fundraising events.

ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

  1. Oversee the online scholarship application process.
  2. Assist with website and social media sites.  
  3. Develop and maintain relationships with external scholarship constituents, including school districts and local colleges.
  4. Assist with the management of the student scholarship/tracking system.
  5. Have a knowledge and understanding of AEF policies and bylaws.
  6. Develop and implement best practices within the scholarship program, assist with scholarship application review and awarding, and handle inquiries from students, parents, and schools.
  7. Coordinates and assists with the management of all AEF events which would include our fundraising efforts, raffles, galas, and banquets.
  8. Assist with the reporting system to ensure it is complete and in compliance with applicable regulations; maintain regular communication with fiscal contracts at funding sources for problem resolution and information gathering.
  9. Performs grant-related, pre- and post-award functions. Ensures expenditures are compliant before requesting approval and performs budget and expense analysis reporting when requested.
  10. Performs grant application, management, and closeout functions.
  11. Monitor student eligibility for all scholarships, including private agency scholarships.
  12. Travel to meet and greet with students and for events as needed.
  13. Able to interact with students in North Slope communities, sharing AEF’s mission and programs with students and participating in AEF events, this would include travel to all North Slope villages.
  14. Assist in all AEF Board meetings quarterly.
  15. Assist in office management while the AEF Director is out.
  16. Assist with the Cultural Education Program as needed.

 

LEADERSHIP COMPETENCY REQUIREMENTS FOR INDIVIDUAL CONTRIBUTOR LEVEL

ASRC’s Core competencies include Leading Self, Leading People and Leading the Organization. In addition to our core competency model, our framework includes competencies specific to the various levels of positions within our company. For more information on our core competencies please contact the HR Department and reference the ASRC Leadership Framework.

Customer Focus

·         Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Drive for Results

·         Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.  

Problem Solving

·         Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers.

Time Management

·         Uses time effectively and efficiently, concentrating his/her efforts on the more important priorities.

 

EDUCATION and/or EXPERIENCE

1.       Strong knowledge, understanding, and sensitivity to the Inupiat culture.

2.       High school diploma or equivalent; associate degree or bachelor’s degree from a college or university is preferred.

3.       Five years of administration experience

4.       Proficiency with Microsoft Office programs especially Excel and PowerPoint.

5.       Courteous and proficient in verbal, written, and interpersonal skills. 

6.       The ability to speak and understand the Inupiaq language is important and preferred.

7.       Must be able to fly on small aircraft as needed.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees or customers.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel.  The employee is occasionally required to stand, walk, climb or balance.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.   Specific vision abilities required by this job includes the use of close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy office setting.  The noise level in the work environment is usually moderate. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions, occasionally be exposed to wet or humid conditions, may frequently be exposed to extreme cold, and occasional exposed to extreme heat and may be required to travel in small and large commercial aircraft.

 

NOTE:  This document does not create an employment contract, implied or otherwise. The statements contained herein are intended to describe the principal functions of this position, the level of knowledge and skill typically required, and the scope of responsibilities, but should not be considered an all-inclusive listing of work requirements.

 

ASRC is a drug-free workplace and pre-employment drug testing is part of the hiring process.

ASRC and its family of companies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status or any other legal protected status.  EOE:  M|F|D|V EEO Poster

Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.

ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.

Utqiagvik, AK

18 day(s) ago