Executive Assistant Admin


JOB STATEMENT/PURPOSE:

The Executive Assistant serves as the primary point of contact for the President & CEO,  and the Board of Directors.  Also supports the Development, Program and Administration departments. The primary responsibility of the Executive Assistant is to provide administrative support to the President & CEO. Executes a variety of administrative tasks crucial to the efficient operation of the organization and handles critical and confidential details and data. Performs a variety of administrative assignments exercising independent judgement and initiative in support of the President & CEO.  Has the ability to exercise good judgement in a variety of situations and will possess strong written and verbal communication, administrative, and organizational skills. Ability to maintain a realistic balance among multiple priorities is imperative. Demonstrates a solid working knowledge of Alaska Native Heritage Center,  structure including policies and procedures as well as extensive secretarial function, knowledge, and ability.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide comprehensive support services to the President & CEO ensuring outstanding communication and responsiveness including sophisticated calendar management, prioritizing inquiries and requests, and ensuring smooth day-to-day engagements
  • Support the President & CEO in strategic communications, organizational strategy, and all other special projects as assigned, including basic research and summaries of interest to senior leadership.
  • Works with the Donor Perfect data base maintaining constituent records and enter donor gifts.
  • Help plan all events or meetings of the President & CEO and ensure that all necessary support and arrangements are provided.
  • Keep staff and Board informed of meetings, agendas, and actions as required.
  • Participate in sorting and distributing incoming mail and other materials and prepare for appropriate and timely responses by the President & CEO.
  • Support President & CEO with internal and external communications including preparing and edit correspondence, presentations, reports, and memos
  • Prepares materials for board meetings and ensures timely completion of required governance documents
  • Manage all scheduling and travel logistics for President & CEO
  • Complete expense reports and manage correspondence with vendors
  • Maintain quality filing and communications systems including, document management, and archiving
  • Support President & CEO with donor/funder questions
  • Assist in receptionist and front desk duties, work schedule 8am – 5pm and provides phone coverage and back-up.
  • Stays abreast of impactful, local news and advises President & CEO.
  • Other duties as assigned.

ESSENTIAL SKILLS and KNOWLEDGE:

  •  Associates degree or professional certification in related field plus three years of comparable experience in executive administration and board administration and/or equivalent combination.
  • Familiarity with non-profit sector
  • Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, be flexible, adapt to shifting priorities, and prioritize work
  • Excellent communication skills, both verbal and written
  • Demonstrated writing and analytical skills
  • Excellent organizational skills, commitment to accuracy and attention to detail
  • Ability to access a wide range of sources and networks for information
  • Good judgment and ability to function independently
  • Good working knowledge of all Microsoft Office applications, scheduling and basic survey tools
  • Ability to handle sensitive and confidential situations with diplomacy
  • Highly experienced in electronic communications
  • Knowledge of Alaskan Native culture, customs and languages preferred. 
  • Have basic understanding of ANHC’s mission, direction, and history or be willing to receive training.

OTHER RESPONSIBILITIES:

  • Additional duties as assigned based on needs of the business.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Weather:

  • Indoors: Primarily in an environmentally controlled office, on or off-site;

Noise level:

  • Quiet to moderate

Physical requirements:

  • Employee is required to lift and/or move up to 25 lbs.
  • Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Anchorage, AK

1 month(s) ago