Coastal Villages is a growing, mission-driven organization changing lives through sustainable fishing operations and innovative programs that support communities in Western Alaska. Our 100% Alaska owned fleet of fishing vessels in the Bering Sea generates revenue to fuel our community-centered programs and services, including internships, scholarships, rural housing and more. 

To do that, we need top talent. Do you want to  work in an organization making a real difference in people's lives? We want you on our team of caring, purpose-driven pros seeking to make an impact. 

THIS POSITION HAS THE POTENTIAL TO MOVE FROM TEMPORARY TO REGULAR FULL TIME

SUMMARY

The primary job responsibilities include, but are not limited to, providing administrative support to customers and staff by performing a variety of administrative and clerical tasks.  This position is responsible for maintaining a customer-oriented approach by assisting in daily office needs, performing general administrative activities, greeting and welcoming guests, and answering questions from internal and external customers.  The ideal candidate for this position will have a friendly personality, be able to handle inquires and complaints, and give accurate information in a professional and high quality manner.

PRIMARY RESPONSIBILITIES

• Answer, screen, and transfer incoming phone calls while providing basic information when needed
• Greet, welcome, and direct visitors
• Answer or refer inquiries from visitors and callers
• Perform general clerical duties, including photocopying, faxing, and mailing of company materials and documents
• Maintain the electronic and hard copy filing system for company documents, and retrieve documents from filing system when requested
• Schedule and coordinate meetings, appointments and travel arrangements for staff and Board of Directors
• Provide assistance with the preparation of meetings held at the Anchorage office
• Receive, open, sort, and distribute daily mail/deliveries/couriers
• Maintain office supplies inventory
• Coordinate and schedule maintenance for office equipment
• Maintain and distribute staff contact lists
• Other duties as assigned

KNOWLEDGE & SKILL REQUIREMENTS

Fluent in Yup'ik a MUST. A high school diploma GED equivalent is required, and 2 years of previous office or customer service experience is desired.  Successful applicants must possess the ability to represent the company in a professional manner, both verbally and in writing.  Strong computer skills and knowledge of Microsoft Office products is required, as well as knowledge of the operation of standard office equipment, including fax machines, photocopier machines, and postage machines.  Applicants should have strong knowledge in clerical and administrative procedures and systems, and possess the ability to ensure tasks are handled with a high degree of professionalism.  Ideal candidates will be able to multi-task and prioritize a high volume of tasks, while maintaining attention to detail and accuracy.  The ability to remain flexible and work as a team member is a must.

PHYSICAL REQUIREMENTS

In order to successfully perform the duties of this position, the employee is regularly required to effectively remain in a stationary position for long periods of time, operate a computer and other office productivity machinery, communicate with others in person and over the phone, and move about inside the office. This position requires the ability to sit, effectively use hands and fingers, talk and listen, reach with hand and arms, stoop, kneel, and crouch.  Occasionally this position may be required to lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus.  The ability to work in a constant state of alertness and in a safe manner is also a requirement.

WORK ENVIRONMENT

This position is performed in an office setting with exposure to computer screens and florescent lighting.  It requires the regular use of a computer, keyboard, mouse, and multi-line telephone system.  The noise level in the work environment is usually quiet.