Project Coordinator I/II (ANJC)


Project Coordinator I/II

Clerical

Anchorage, AK, US

 

 

 

General Functions:

The Project Coordinator provides support and assistance to ANJC staff, participants, and community partners in Education, Restorative Justice, Advocacy for Victims and Social Justice Advocacy. The project coordinator will be responsible for projects for all aspects of ANJC. 

 

Duties and Responsibilities:

Project Coordinator I

  • Provide high level administrative support to ANJC leadership as assigned.
  • Coordinate and oversee activities such as schedule meetings, travel, conferences, and any other activities, as directed by ANJC leadership
  • Complete finance projects for ANJC to include check requests, assist with coding, preparing all travel needs, credit card reconciliations, and other finance projects as assigned.  
  • Set up and maintain grants binders, contracts binders, budget/invoice and bill processing binders, audit binders, and all other filing needs for ANJC. 
  • Assist with ANJC inventory control to include the ordering, stocking, and overall organization of ANJC.  
  • Attend external meetings and assist ANJC with outreach.
  • Ensure that all key contact lists kept current and maintained.
  • Assist ANJC with front desk needs as requested.
  • Provide referrals and access to resources and other appropriate agencies that address the participants/victims needs and goals.
  • Analyze community assessment information and facilitate efforts related to recruitment and enrollment in accordance with grant guidelines. 
  • Maintain ANJC database and complete data entry in a timely manner
  • Coordinate with leadership team to monitor grant required information and strategic planning processes.
  • Prepare, provide and distribute timely and accurate written reports as requested.
  • Perform other duties as assigned.

 

Project Coordinator II

  • Perform all duties/responsibilities of a Project Coordinator I with a high level of proficiency.
  • Acts as a resource, mentor, and trainer for all new employees to the department. 
    1. Orients new staff to the department, ANJC systems, and processes.
    2. Provides training and education to other employees as needed.
    3. Answers questions according to standard procedures and best practices.
  • Performs as the step-up manager in the event the Office manager is unavailable.

 

Job Specifications: 

  • Excellent verbal and written communication skills, to include the following: ability to write reports, correspondence, other documents as needed for grant reporting, and the ability to effectively present information to groups and community partners
  • Excellent interpersonal skills combined with the ability to work with diverse groups of people with varying needs.
  • Excellent organizational and problem solving skills.
  • Ability to make decisions and exercise good judgment.
  • Must be proficient at Microsoft, especially Word, Excel and Access.
  • Demonstrated ability to coordinate multiple tasks and prioritize workload.
  • Strong understanding of the dynamics and impact of domestic violence, sexual assault, and human trafficking
  • Demonstrated knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native and American Indian community.
  • Knowledge of general accounting practices.

 

Minimum Qualifications:

(I)

  • Two (2) years of years of progressive experience working as a Project Coordinator in a professional office setting; or any combination of training and experience that provides the necessary skills, knowledge and abilities.   

 

(II)

 

  • Three (3) years of progressive experience working as a Project Coordinator in a professional office setting; or any combination of training and experience that provides the necessary skills, knowledge and abilities.  
  • Associates degree or Vocational Education and/or a related field.   Relevant experience may substitute for educational requirement on a year-for-year basis.
  • Obtain certification as a Notary Public within six months.

 

Required For All Positions:

  • Valid Alaska driver’s license and insurable under CITC’s automotive insurance, which requires a driver to be at least 21 years of age;  have reliable transportation and be willing/able to travel.
  • Local, state, national and rural Alaska village travel may be required for this position. 
  • Continued employment is contingent upon a report from a state and federal background check.

 

Preferred Qualifications:

  • Bachelor’s degree in related field.
  • Two (2) years’ experience working in the justice field. 

 

 

NATIVE PREFERENCE STATEMENT: Pursuant to the Indian Self-Determination and Education Assistance Act of 1975 (PL 93-638) and as further guided by CITC’s Native Preference Policy 6.120, CITC maintains preference in all phases of employment for Alaska Native, American Indian (AN/AI) and Native Hawaiian people, including direct lineal descendants and foster or traditionally adopted children. Also included is the non-Native head of household members for Native families, which provides foster or traditionally adopted Native children.

Anchorage, AK

1 month(s) ago