Brice Incorporated

Temporary

JOB SUMMARY:
The Student Administrative Assistant provides support across a variety of technical and administrative functions to ensure efficient and effective office operations. This position requires initiative, a positive attitude, professionalism, and a willingness to learn in a collaborative team environment. Assignments are deadline-driven; therefore, the incumbent must be able to prioritize tasks, take ownership of projects, work efficiently, and consistently deliver high-quality work in a fast-paced environment.

ESSENTIAL FUNCTIONS:

• Greets and welcomes visitors and directs them to the appropriate location or personnel.
• Maintains office directories and contact lists.
• Picks up and distributes mail daily.
• Receives and distributes packages and certified deliveries.
• Maintains personnel tracking calendars.
• Maintains vehicle tracking calendars.
• Maintains field telephone/Wi-Fi tracking calendars.
• Schedules conference rooms and assists with meeting setup.
• Orders and stocks office supplies.
• Orders and stocks kitchen supplies.
• Serves as the point of contact for office equipment operations and maintenance.
• Assists with travel requests and coordination.
• Schedules and tracks employee training and certifications.
• Provides expediting support as required.
• Assists with the preparation of expense reports.
• Assists with credit card reconciliations.
• Supports invoice processing, including scanning, filing, and maintaining hard copy and electronic records.
• Assists Project Managers in preparing for fieldwork activities.
• Creates job boxes with required project documentation.
• Assists Project Managers with ordering and expediting field supplies.
• Works in a constant state of alertness and performs duties in a safe manner.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES:
This position does not have any supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES:

• Working knowledge of administrative and basic accounting functions.
• Proficiency in Microsoft Office Suite applications.
• Ability to work effectively in a team environment.
• Ability to communicate professionally and effectively with employees, business partners, and clients through verbal and written communication.
• Ability to complete tasks assigned verbally or in writing and effectively manage time and priorities.
• Ability to manage multiple tasks and competing deadlines simultaneously.
• Ability to safely and efficiently operate a motor vehicle for the delivery of confidential documents or sensitive materials.
• Ability to work effectively in an Alaska Native Corporation multi-business environment.

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent required.
• Current enrollment in an accredited college or university degree program required.
• Six (6) months of experience in an office environment preferred.
• Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy.
• Ability to pass drug, driving, background, and reference checks.

WORKING ENVIRONMENT:

Brice Inc’s office team has a fast-paced, multi-tasking, customer service-oriented environment requiring a high degree of efficient and effective performance.  Adaptability regarding schedule and task changes is necessary to accommodate changing priorities.

For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.