To achieve the mission of Petro Star Inc. (PSI), this position provides administrative and operational support to the Credit Manager and Accounting team. This role assists with collections, monitors customer accounts, processes payments, and responds to account inquiries. The position works closely with PSI site teams to support collection efforts, maintain accurate account records, and help identify account‑related concerns, while ensuring excellent customer service and adherence to company policies and procedures. This position is a member of the PSI Finance team and will work closely with management to ensure credit and collection standards are being supported.

ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

1. Assist Credit Manager with credit oversight and Accounting with general support

2. Perform collection activities by monitoring accounts receivable aging and following up on past-due balances through phone calls, emails, and written communication

3. Assist in preparing reports related to accounts receivable, aging, and collection activities

4. Collaborate with site staff across multiple locations to support collection efforts, respond to account inquiries, and assist with related account matters

5. Support the identification of high-risk accounts and delinquency trends, escalating concerns to the Credit Manager

6. Support customer credit evaluation, account setup, and ongoing maintenance

7. Perform customer payment processing activities

8. Assist with customer support programs and applicable processes

9. Ensure compliance with company credit policies and procedures

10. Manage billing and administrative activities for storage and lease agreements

11. Provide backup coverage for accounts receivable functions as needed

12. Reconcile customer payment activity to accounting records to ensure accuracy

13. Provide support for accounts payable, including invoice review and reconciliation  

EDUCATION and/or EXPERIENCE

1. Bachelor’s degree in finance, business or accounting preferred.

2. One (1) years’ experience in credit and collections preferred.

3. 1-3 years of accounting experience preferred.

4. Strong excel, PowerPoint and word skills.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees or customers. Ability to effectively write and comprehend email correspondence.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

May be required to walk frequently from one work area to another. Will be required to lift twenty (20) pounds in records and supplies. Must be able to stoop and kneel. Must be able to type for extended periods of time. Must be able to spend a considerable amount of time reading a computer terminal screen. Must be able to spend a considerable amount of time on the phone.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy office setting.  The noise level in the work environment is usually moderate. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions and may be required to travel in small and large commercial aircraft.

NOTE: This document does not create an employment contract, implied or otherwise. The statements contained herein are intended to describe the principal functions of this position, the level of knowledge and skill typically required, and the scope of responsibilities, but should not be considered an all-inclusive listing of work requirements.

Petro Star Inc., a division of ASRC, is a drug free workplace and pre-employment drug testing is part of the hiring process.

ASRC and its family of companies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status, age or any other legal protected status.  EOE:  M|F|D|V EEO Poster

Petro Star Inc. is the refining division of Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.

ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.