Position Summary: The Nursing Student Success Coordinator serves as the central operational hub for the nursing department. This dual-focus role provides high-level administrative support to the Director of Nursing and faculty while acting as the primary academic advisor for enrolled nursing students. The coordinator is responsible for managing the student life cycle, ensuring program compliance with accreditation standards (e.g., ACEN, NCSBN, State Board of Nursing), and providing administrative oversight for departmental grants, including documentation, tracking, and reporting.

Key Responsibilities

1. Nursing Student Advising & Registration (70%)

• Academic Advising: Serve as the primary point of contact for nursing students. Monitor progression, identify at-risk students, and refer them to support services.
• Support Services: create systems and collect resources to help nursing students throughout the program to decrease attrition and increase on time graduation.
• Registration Management: Directly register nursing students for all courses to ensure cohort integrity and clinical cap compliance. Manage waitlists and override permissions.
• Coordination with Registration and IT: Works collaboratively with registrar’s office and IT to ensure optimal registration students, faculty and course scheduling.
• Degree Audits: Maintain accurate student files and conduct regular degree audits to ensure graduation requirements are met.
• Policy Guidance: Interpret and explain complex nursing program policies, handbooks, and progression standards.

2. Course Scheduling & Operations (20%)

• Schedule Building: Build and input the semester course schedule into the university system (lecture, lab, and clinical sections). Coordinate room assignments and ensure faculty assignments are accurate.
• Clinical Coordination Support: Track clinical placement requirements (immunizations, background checks, drug screens) to ensure students are cleared for rotations.
• Departmental Administration: Take minutes at faculty meetings and collect and process department purchase requisitions and expense reports, distinguishing between general fund and grant-funded purchases. Help with student, faculty, and accreditation travel, including making arrangements, reservations, accommodations etc.

3. Accreditation, Compliance, and Grant Support (10%)

• Grant Documentation: Serve as the primary keeper of grant-related records. Collect and organize data required for grant deliverables, participant tracking, and outcomes assessment.
• Financial & Activity Monitoring: Assist the Director in monitoring grant expenditures to ensure alignment with approved budgets. Track project milestones and deadlines to ensure timely progress of grant-funded initiatives.
• Accreditation Data: Compile and organize data for annual reports and self-studies required by accreditation bodies (e.g., ACEN, CCNE) and the State Board of Nursing.
• Compliance Files: Maintain up-to-date faculty and student compliance files, ensuring licensure, immunizations, and certifications are current for both accreditation site visits and grant audits.
• Reporting: Assist in drafting and submitting periodic progress reports to internal stakeholders and external funding agencies.
• Licensure Processing: Assist graduating students with the application process for the NCLEX-RN/PN exams and state licensure.

Qualifications

Requested Education & Experience:

• Bachelor's degree in social work, business administration, education, psychology, or a related field.
• Minimum of 3 years of administrative experience, preferably in higher education or healthcare.
• Experience with grant administration, including tracking deliverables and basic budget monitoring.
• Proficiency with student information systems (e.g., Slate, CAMS, Canvas, Blackboard, My Clinical Exchange and financial systems).
• Strong project management skills and experience with Microsoft 365.

Required Skills & Competencies:

• Regulatory Knowledge: Ability to learn and apply complex accreditation standards and federal/state grant regulations (e.g., Uniform Guidance).
• Attention to Detail: Accuracy in student registration, accreditation data, and grant financial tracking.
• Confidentiality: Strict adherence to FERPA, HIPAA, and grant-specific privacy requirements.
• Communication: Strong interpersonal skills to collaborate with faculty, students, and external funding partners.

Preferred Qualifications:

• Previous experience specifically in a Nursing, Education, or Allied Health program.
• Experience assisting with an accreditation cycle.
• Background in academic advising and grants management.