UAF CLA Administrative Assistant - Art Department

 

University of Alaska Fairbanks

 

The UAF College of Liberal Arts, Department of Art, is seeking a dynamic Administrative Assistant to support our active academic department. This is a full-time, 9-month position during the academic year (August-May), with summers off contract-an excellent opportunity to enjoy Alaska's best season while contributing meaningfully to campus during the fall and spring semesters. If you're organized, service-oriented, and excited to support students, faculty, and the arts community, we encourage you to apply.

 

The Art Department is a vibrant academic unit offering studio art, design, art history, and community-engaged creative programs. This position contributes directly to the success of students and faculty by ensuring timely administrative support, effective communication, and efficient coordination of departmental activities.

 

The Administrative Assistant provides essential administrative, academic program, and fiscal support in a fast-paced, student- and faculty-centered environment. This position is often the first point of contact for students, faculty, staff, and the public, and plays a key role in ensuring smooth departmental operations, compliance with university processes, and high-quality customer service.

 

The ideal candidate will have progressively responsible administrative experience in an academic, arts, or public service environment, demonstrating strong organizational, communication, and customer service skills. Experience providing front-office support, coordinating events, and managing daily operations for a busy office or academic department is preferred.

 

To thrive in this role, you should feel comfortable managing a variety of tasks throughout the day and enjoy supporting students, faculty, and visitors. Strong organization, clear communication, and a service-focused approach will help you succeed. You should be confident handling email, calendars, and documentation while maintaining confidentiality and accuracy.

 

Experience supporting hiring processes, monitoring expenditures, reconciling ProCard transactions, and maintaining fiscal records will serve you well. You'll use tools such as Microsoft Office, Google Workspace, and-ideally-university systems like Banner or JPMorgan PaymentNet. Experience with course scheduling, departmental events, or academic program coordination is highly desirable. Above all, success in this role requires adaptability, collaboration, and a positive, solutions-focused mindset in support of the Art Department.

 

Minimum Qualifications:

 

High School graduation and two years office/administrative experience, or an equivalent combination of training and experience.

 

Position Details:

 

This position is located on the Troth Yeddha' campus in Fairbanks, Alaska. This is a full-time 9-month (August-May), non-exempt, on-site, staff position complete with both a competitive salary and https://www.alaska.edu/hr/benefits/support/prospectiveemployees.php. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the https://www.alaska.edu/hr/benefits/compensation/salary.php, Grade 76, based on education and experience.

 

Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

 

To ensure consideration, please submit the following documents as part of your application packet:

 

• Cover Letter *please address the following skills relevant to the position in cover letter, resume or application materials - proficiency in Gmail (email and calendar), Microsoft Word / Excel, Google Docs, Google Sheets, DocuSign, and Zoom.

• Curriculum Vitae / Resume

• Names of three professional references with phone and email contact information

 

📃To view the full list of job responsibilities, please click https://docs.google.com/document/d/1xmSl_eSNXfWelnCrZ4MBmmCLwluTJcgTrPyYE73Twqs/edit?usp=drive_link.

 

☎️If you have any questions regarding this position, please contact Miriam Stelges, CLA HR Coordinator, at mailto:mmstelges@alaska.edu

 

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

 

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

 

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

 

The http://www.alaska.edu/ (https://www.alaska.edu/alaska/index.php) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a http://www.alaska.edu/nondiscrimination (http://www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

 

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

 

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

 

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

 

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

 

Access to the reports is available at:

 

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or mailto:police@uaa.alaska.edu / 907-786-1214 or mailto:uaa_deanofstudents@alaska.edu.

 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or mailto:uaf-orca@alaska.edu.

 

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing mailto:uas.clery@alaska.edu.

 

To apply, please visit: https://apptrkr.com/6750657

 

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