Calista Brice LLC

 

 

Regular

 

 

Why choose us?

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

 

What does Calista Brice do?

Calista Brice is a dynamic family of 20+ companies tackling the toughest challenges in construction, engineering, and environmental services. Founded in 2012 and backed by over 60 years of industry experience, we've grown into a powerhouse group that combines the resources of a large organization with the agility and personal touch of smaller firms.

 

Our team provides centralized services for our companies, such as IT, HR, and business operational support. We deliver these vital services so our subsidiaries can focus on their specialized work. As part of our team, you'll develop versatile business skills while building relationships across diverse industries and making a meaningful impact on our entire organization. Your expertise will directly support our mission of strengthening our subsidiaries while creating opportunities that benefit Alaska Native communities.

 

What can you expect?

As the Business Operations Manager, you will provide comprehensive administrative, office, and compliance support across multiple departments and subsidiaries. You will be responsible for coordinating meetings, managing office logistics for new hires, maintaining records and documentation, supporting financial processes, and ensuring regulatory compliance. The position requires close collaboration with internal teams, external vendors, and regulatory agencies to support operational efficiency, accurate reporting, and adherence to company policies and procedures.

 

How will you do it?

• Coordinate and organize department meetings, off-site events, and logistics.
• Manage office setup for new hires, including email accounts, workspace, IT equipment, and access coordination.
• Maintain office supplies, equipment, and vendor relationships, coordinate maintenance and service requests.
• Support union remittance reporting for multiple companies. 
• Maintain and file all administrative and project-related paperwork; perform annual internal audits of files for projects.
• Ensure copies of contracts, subcontracts, and modifications are accurately filed and organized.
• Perform other general office support functions as required.
• Assist in developing, maintaining, and filing Standard Operating Procedures (SOPs) and internal process documentation.
• Maintain compliance with security protocol, i.e. visitor log and key audits for the Denali office.
• Track high-dollar and high-risk contracts and monitor compliance requirements.
• Prepare and submit Small Business Administration (SBA) reports and ensure reporting requirements are met.
• Manage business licenses, certifications, and 8(a) renewals with appropriate review and approval.
• Maintain and update SAM.gov registration and certification records for multiple companies.
• Prepare and support Disadvantaged Business Enterprise (DBE) good faith effort documentation for bids.
• Support TXDOT filings and ensure accuracy and timely submissions.
• Act as a certified payroll reviewer and act as back-up for uploading certified payrolls.
• Submit contract modifications, documentation, and updates to Accounting and Project Controls as directed.
• Assist with processing expense reports, credit card purchases, and other accounting documentation.
• Assist in monitoring credit card compliance, e.g. allowable expenses per policy and timely expense reports for subsidiaries.
• Support the Finance Director by pulling financial reports and gathering data for monthly, quarterly, and bi-annual reporting.
• Collect, organize, and verify data for use in compiling company performance reports.
• Act as back-up to process and submit approved vendor and subcontractor invoices to Accounts Payable using the OnBase accounting system.
• Act as back-up to submit billings to both Accounting and clients.
• Update and maintain contract and company-level databases, ensuring accuracy of special statuses, licenses, and certifications.
• Gather information across departments and companies to support compliance, audit, and financial reporting requirements.
• Compile and maintain accurate data and documentation for internal and external reporting.
• Assist in gathering data to develop or refine company processes and reporting systems.
• Work closely with Accounting, Project Controls, and Finance to ensure effective coordination across departments.
• Develop and maintain positive relationships with internal and external stakeholders, including clients, vendors, and regulatory agencies.
• Communicate effectively and maintain confidentiality of sensitive company and project information.
• Collaborate with Calista Brice subsidiaries and client organizations to ensure alignment of reporting and compliance needs.
• Adhere to all company policies, procedures, and programs, including health and safety regulations.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as directed.

 

Supervisory Functions:

This position does not have any supervisory responsibilities.

 

Knowledge, Skills & Abilities

• Thorough understanding of office administration principles, procedures, and best practices.
• Basic accounting and financial reporting processes, including accounts payable, billing, and expense tracking.
• Financial processes including accounts payable, invoices, expense reports, job costing, allocations, payroll, and certified payroll.
• Contract administration, compliance reporting, and document control procedures.
• Understanding of the importance of accurate project and GL coding, unallowable versus allowable, and intercompany billing.
• Document management systems and internal recordkeeping practices.
• Standard Operating Procedures (SOPs) development and maintenance.
• Strong organizational and multi-tasking skills to manage complex schedules, meetings, and events.
• Coordinating cross-departmental communication and workflow.
• Effective written and verbal communication skills for internal and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and accounting software (e.g., Costpoint, OnBase).
• Ability to gather, analyze, and compile data for reporting and compliance purposes.
• Relationship management skills to work with vendors, clients, and regulatory agencies.
• Regulatory compliance requirements (SBA, TXDOT, DBE, 8(a) certifications, SAM.gov registrations) preferred.
• Maintain confidentiality and handle sensitive financial and contractual information.
• Prioritize and manage multiple tasks in a fast-paced, deadline-driven environment.
• Collaborate effectively across departments and with external stakeholders.
• Adapt to changing priorities and support special projects as needed, while communicating to management regarding changing priorities and applicable risks.
• Ensure accuracy and compliance in all administrative, financial, and regulatory processes.
• Self-motivated and proactive, able to take initiative and manage tasks independently.
• Collaborative team player, capable of working effectively with colleagues across departments to achieve shared goals.
• Ability to do business ethically with customers, vendors, and co-workers. 
• Ability to exercise resourcefulness in assisting management and co-workers.
• Ability to work in an Alaska Native Corporation multi-business environment.
• Ability to travel for work-related purposes up to 10-15%.

 

Who is Calista Brice LLC looking for?

Minimum Qualifications:

• Associate degree in Business Administration, Accounting, or a related field; or an equivalent combination of education, training, and experience.
• Three (3) – five (5) years of experience in financial support, contracts, projects, or compliance coordination.
• Experience with accounting software, document management systems, and compliance reporting.
• Strong attention to detail, organizational skills, and ability to manage confidential information.
• Experience supporting accounting, finance, or project control functions required.
• Familiarity with certified payroll, union reporting, and SBA/DBE compliance requirements.
• Experience supporting multi-entity or government contracting environments.
• Ability to pass drug and background screening.

 

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Accounting, or related field preferred.
• Knowledge of federal, state, and local reporting requirements (SBA, DBE, 8(a), TXDOT) preferred.

 

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Calista Brice has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance.  At times, work is performed outside of the office at indoor and outdoor job sites.  Adaptability regarding schedule and design changes, and occasional overtime for immediate field support or bid processing may be necessary.

 

More reasons you will love working with Calista Brice LLC:

• Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers.  We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at recruitment@calistabrice.com  

 

How do you apply?

Please visit our careers page at www.calistabrice.com and select Calista Brice LLC. under the company tab.

 

You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from Calista Brice LLC?  Simply reach out to recruitment@calistabrice.com  

 

As an Equal Opportunity/Affirmative Action Employer, we believe in each person’s potential, and we’ll help you reach yours.

 

Join us and let’s get started!

 

For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com

 

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

 

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.