COOK INLET TRIBAL COUNCIL, INC. 

Job Title:           ERSEA Coordinator

Department:      Clare Swan Early Learning Center

Reports To:       Senior Manager, Operations

Supervises:       None

FLSA Status:     Non-Exempt

Pay Grade:         N4

Job Type:           Regular, Full-Time

AKBCU:              Yes           ICPA: Yes

General Functions:

The ERSEA Coordinator ensures program compliance with all ERSEA (Enrollment, Recruitment, Selection, Eligibility, and Attendance) procedures as outlined in the Head Start Performance Standards for center and home-based Early Head Start programs. This position supports Clare Swan Early Learning Center families by fostering partnerships and engagement, connecting them to community resources, and promoting best practices in family support. Working in partnership with our people, the ERSEA Coordinator helps develop opportunities that fulfill our endless potential by ensuring eligible families have access to high-quality early childhood services. The role requires strong organizational skills, cultural competency, and dedication to serving Alaska Native and American Indian families.

Duties and Responsibilities:

• Ensure full compliance with Early Head Start Performance Standards, federal regulations, and Municipality of Anchorage licensing requirements.
• Maintain accurate enrollment, eligibility, selection, attendance, and tracking data in the ChildPlus system.
• Design and manage efficient systems for processing applications and verifying eligibility for new and returning families.
• Review and approve eligibility documentation and confirm income eligibility, including for families using Child Care Assistance.
• Develop, implement, and monitor the annual Recruitment Plan to maintain full enrollment capacity.
• Maintain an up-to-date waitlist of eligible families and monitor available program slots.
• Track and analyze attendance data to identify patterns of absenteeism and develop intervention strategies.
• Support family engagement by encouraging participation in decision-making bodies such as Policy Council and Parent Committee.
• Provide families with referrals and connections to supportive resources including TANF, childcare services, and community agencies.
• Compile and submit participant data for monthly, quarterly, and annual reporting requirements.
• Coordinate staff training, meetings, and events related to ERSEA requirements and family engagement.
• Contribute to family communications, including newsletters and event flyers, to keep families informed and engaged.
• Foster effective, respectful, and timely communication among staff, supervisors, families, and community partners.
• Maintain confidentiality according to all state and federal regulations, policies, and procedures.
• Perform all related duties as needed and assigned.

Job Specifications:

• Excellent verbal and written communication skills with ability to interact effectively with diverse populations.
• Strong organizational skills with exceptional attention to detail and time management abilities.
• Proficient with computers including word processing, email communication, internet research, spreadsheets, and childcare management software.
• Demonstrated ability to manage multiple tasks simultaneously, analyze data effectively, and develop comprehensive reports.
• Strong knowledge of child development principles and best practices in parent education and family engagement.
• Understanding and application of key philosophies including the Strengthening Families framework and trauma-informed care approaches.
• Flexibility in work schedule to accommodate meetings with participants in diverse settings including homes, community locations, and office environments.
• Demonstrated knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native and American Indian community.

Minimum Core Competencies:

CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills.

Minimum Qualifications:

• Continued employment is contingent upon completion of satisfactory state and federal fingerprint criminal background check.
• Associate degree in Rural Human Services, Social Work, Early Childhood Education, or related field. Relevant experience may substitute for education requirement on a year-for-year basis.
• Two (2) years of experience working with Head Start programs.
• Must provide copy of current Health Report.
• Valid Alaska driver's license and insurable under CITC's automotive insurance, which requires a driver to be at least 21 years of age and have had a driver's license for at least three years.

Preferred Qualifications:

• Five (5) years of experience working with Head Start programs.
• Current or former Head Start parents are encouraged to apply.

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Frequently be physically active without getting tired, including active play and activities.
• The ability to be on your feet for long periods of time.
• Must be able to lift up to 50 pounds frequently, by utilizing proper lifting techniques and working in a safe manner.
• Able to get up and down off the floor with ease, including kneeling, bending, squatting.
• The ability to wear the appropriate PPE.
• Frequently exposed to bodily fluids.
• Possible exposure to noise, and contaminants such as cleaning solvents.
• Routinely exposed to outdoor conditions including inclement weather.

Disclaimer
The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.