Coordinate grants fund reporting for the University.

The following duties are intended to provide a representative summary of the major duties and responsibilities and ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

REPRESENTATIVE DUTIES

• Works collaboratively with others and contributes to APU’s grant management system by contributing to a shared on-line central location of grant materials and protocols including: Request for Proposal and proposal review, contract compliance, budgeting, purchasing approval, financial controls, accounting, and reporting in accordance with grant regulations.
• Prepares and provides various audit financial reports as required.
• Maintains all financial records for grants, which refers to electronic filing of all non-operating contracted letters of agreement, memos of understanding and grants for funds received from public and private sources.
• Reviews financial part of grant proposals and forwards to relevant Executive Administrative Staff for submission.
• Maintains master electronic files to ensure compliance including purpose, use and financial accounting of funds.
• Implements grant fund reimbursement protocol.
• Translates approved grant budget into financial system, determines and creates GL codes and loads budget to accounting program.
• Identifies interested parties for internal electronic reporting access and forwards information for set up.
• Reviews and signs off on expenditure requests and payroll coding; obtaining necessary verification of compliance to budget constraints and scope of work as needed.
• Requests payments (perform and post drawdown transactions) and maintains grant receivables records. Investigates and resolves nonpayment.
• Reconciles all grant activity to the general ledger and prepares matching journal entries.
• Works collaboratively to coordinates grant submission and closeout for timely filing.
• Assists project directors on regulations, account coding, budget compliance and other grant related issues using resources including the Federal Grant Handbook and OMB circulars A-21, A110, and A- 133.
• Prepares yearend audit work papers for all grants and other selected accounts.
• Coordinates drawdown with Student Financial Services (SFS) of Direct Federal Loans, PELL, SEOG, and Federal Work Study funds. Reconciles accounting with SFS records.
• Counts and reconciles cash and checks, prepares daily deposit. Posts these and SFS integrated daily deposits to GP.
• Audits/verifies transactions qualifying for net asset release of restricted funds.
• Develops and posts monthly journal entry. Maintains electronic worksheet of Net Asset activity and selected notes.
• Tracks, audits, & verifies all issued and submitted Travel Authorizations and Reconciliations.
• Provides primary backup for the Accounts Payable Technician.
• Performs other duties as assigned or required.

KNOWLEDGE and SKILLS

• Knowledge of OMB Circulars A-21, A-110, and A-133.
• Knowledge of accounting theory and practice including account coding, receivables, payables, payroll, revenue, expense and budget analysis.
• Skill in utilizing accounting software programs and electronic web access.
• Skill in utilizing Microsoft Office products, specifically Word, Excel, and Outlook
• Skill in both verbal and written communication.
• Skill in working with minimum supervision.
• Skill in working well under pressure and meeting scheduled timelines.
• Skill in working effectively and cooperatively with all levels of management and staff, as well as outside business associates.
• Skill in being detail oriented.

MINIMUM EDUCATION QUALIFICATION

Associates Degree in Accounting, Finance, or related field.

MINIMUM EXPERIENCE QUALIFICATION

Non-Supervisory: Four (4) years of progressive accounting experience.

PREFERRED EXPERIENCE QUALIFICATION

Grant management experience preferred.

MINIMUM PHYSICAL REQUIREMENTS

The following demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Sits, stands, bends, lifts, and moves intermittently during working hours. Must be able to perform data entry for extended periods of time. Must be able to lift push, pull and move a minimum of 25 pounds. Communicates and interacts with staff and faculty under all conditions and circumstances.