PAYROLL MANAGER

Reports to:    Director of Accounting 
Status:           Regular, Full-time, Exempt
Location:       Anchorage, AK or Reston, VA

JOB SUMMARY: The Payroll Manager oversees end-to-end payroll operations for a multi-state, multi-entity organization, ensuring compliance with federal, state, and local laws, as well as union and Service Contract Act (SCA) requirements. This role manages accurate and timely payroll processing, reconciliations, tax filings, benefit remittances, and internal controls. The Payroll Manager leads payroll audits, supports system improvements, and partners cross-functionally to uphold payroll integrity and compliance.

PRIMARY RESPONSIBILITIES

• Embrace the values of The Aleut Corporation (Aleut) including honesty, integrity, accountability, respect, and perseverance. 
• Manage and process accurate, timely payroll for multi-state, multi-company operations.
• Administer and audit union payrolls, ensuring compliance with collective bargaining agreements (CBAs).
• Ensure accurate application of Service Contract Act (SCA) requirements, including wage determinations and health & welfare components
• Reconcile payroll-related general ledger accounts and post journal entries as part of month-end close.
• Ensure compliance with all federal, state, and local payroll tax laws and labor regulations.
• Act as the primary contact for payroll-related questions from employees, management, auditors, and external partners.
• Develop, document, and implement payroll processes, policies, and internal controls.
• Lead and support payroll audits, including those related to DCAA, SCA, and union regulations.
• Maintain and update payroll systems and participate in implementations or system upgrades.
• Prepare reports and payments for employer and employee paid benefit cost such as union dues, pension, health insurance, flexible spending, and workers compensation.
• Partner with other corporate staff on registrations for new locations.
• Maintain schedule of tax filings by state and entity to ensure timely payments and comply with government laws and regulations in connection with payroll and tax procedures 
• Establish, define, and implement company payroll policies, processes, procedures, and forms.
• Provide ad hoc management reports and analysis.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent understanding of payroll tax regulations and year-end reporting (W-2s, 941s, etc.).
• Exceptional attention to detail, integrity, and ability to manage confidential information
• Ability to analyze financial data and prepare financial reports, statements, and projections.
• Ability to meet deadlines.
• Ability to maintain attention to detail and accuracy.
• Ability to prioritize multiple projects while maintaining required schedules. 
• Knowledge of federal and state financial regulations. 
• Demonstrated ability in general accounting, financial government accounting and audit principles, procedures, and techniques.
• Knowledge of financial and accounting software applications. 
• Professional intrapersonal and interpersonal skills. 
• Proficient with Microsoft Office Suite or related software; with a emphasis on Excel. 
• Strong analytical and problem-solving skills.
• Thorough understanding of generally accepted auditing standards.
• Thorough understanding of methods of systems analysis and the principles, design, and procedural methods used in computer and database development.

MINIMUM QUALIFICATIONS

1. Bachelor’s degree in accounting or related field; OR equivalent combination of education and experience.
2. Five (5) years of payroll experience, with direct responsibility for multi-state and multi-company payroll processing and supervising a payroll team.
3. Two (2) years of experience in union payroll, collective bargaining agreements, Davis Bacon and SCA wage determinations.

PREFERRED QUALIFICATION

1. Certified Payroll Professional (CPP) designation or in progress
2. Working with Costpoint 
3. Working in government contracting or industries subject to SCA and union regulations
4. Working with Alaska Native Corporations (ANC’s).
5. Familiarity with DCAA and FAR payroll compliance
6. 401(k) administration, and general ledger (GL) reconciliation.

BENEFITS

• 401K - Employer matching up to 4%. 
• Paid Holidays (13/year). 
• Paid Time Off (accrued bi-weekly, starts at 6.20 hrs per pay period/20 days a year).
• 100% Employer paid Dental/Vision for employees and their qualified dependents. 
• 100% Paid Employee Life Insurance / Disability. 
• Potential for Annual Incentive. 

PREFERENCE STATEMENT

The Aleut Corporation (“Aleut”) is committed to providing employment and development opportunities for our shareholders and descendants. Aleut shall make employment selections first based on qualifications for the position. Preference shall then be given to eligible and qualified Aleut shareholders and descendants in accordance with the Alaska Native Claims Settlement Act, 43 U.S.C. § 1601 et seq., and other applicable laws.

Aleut is an equal opportunity employer. Aleut shall select, train, and promote the most qualified individuals based upon relevant work factors such as work quality, attitude, education, and experience, so as not to discriminate against any employee or applicant on the basis of race, color, sex, sexual orientation, national origin, religion, marital status, changes in marital status, pregnancy, parental status, physical or mental disability, age, status as a disabled veteran, special disabled veteran, Vietnam veteran, and all other eligible veterans, or other classifications protected by applicable law.