JOB SUMMARY

The Preconstruction Coordinator is responsible for collaboration with the ASRC Construction team from pursuit selection, proposal development, and contract review related to bid-build, design-build, CM/GC, and CMAR contracts. This role will assist the Preconstruction Director to conduct preconstruction planning and stakeholder management for federal, state and other clients.

ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

• Key role in supporting the preconstruction and estimating teams
• Track and manage upcoming opportunities, bids, and submission deadlines
• Coordinate development, editing, and submission of proposals
• Compile supporting documentation such as insurance, bonding, and compliance forms
• Facilitate communication and coordination between estimators, project teams, and external stakeholders
• Support logistics for preconstruction meetings, including scheduling, agenda prep and note-taking of action item tracking
• Maintain and tailor staff resumes and project narratives for proposal use
• Coordinate and compile qualifications packages and prequalification submissions
• Support early-stage project planning and preconstruction documentation
• Maintain databases and templates used in proposals and bid tracking
• Maintain subcontractor/vendor contact database and assist with outreach as needed for preconstruction efforts
• Track opportunities and coordinate communications among agencies, owners/clients, and other key stakeholders
• Develop or maintain templates and tools to streamline preconstruction processes and improve efficiency
• Support project teams during the transition from Preconstruction to Operations, ensuring a smooth handoff of documentation and information.
• Perform other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Carry out responsibilities in accordance with the organization's policies and applicable laws.
• Knowledge of the construction industry, contract management, planning and scheduling, budgets, building products, and relevant technology.
• Strong organizational skills and attention to detail, with the ability to manage and oversee multiple tasks and shifting priorities.
• Ability and willingness to abide by the company’s code of conduct, policies and procedures.
• Comply, understand, and support the company’s safety culture to ensure a safe work environment.
• Strong knowledge, understanding and sensitivity to the Inupiat culture.
• Excellent written and verbal communication skills, with the ability to write and edit technical and marketing content for proposals and presentations.
• Ability to write routine reports and correspondence and speak effectively before groups of employees or customers.
• Ability to collaborate effectively across departments, including estimating, operations, accounting.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, specifications, and procedure manuals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 
• Strong problem-solving skills, with the ability to anticipate needs, take initiative and address issues involving multiple variables in structured environments.

CORE COMPETENCY REQUIREMENTS 

• Customer Focus – Is dedicated to meeting the expectations and requirements of internal and external customers.
• Decision Quality – Makes good decisions based on a mixture of analysis, wisdom, experience, and judgement.
• Drive for Results – Can be counted on to exceed goals successfully.
• Conflict Management – Steps up to conflicts, seeing them as opportunities; can find common ground and get cooperation with minimal noise.

QUALIFICATIONS

Required

• Bachelor’s degree in Construction Management, Engineering, Business, or other related field
  • Equivalent combinations of technical training and/or related experience may substitute.
• Five (5) years’ experience in construction industry that includes estimating and project management.
• Valid driver’s license with an acceptable driving record.
• Skill in the use of Microsoft Office products, Bluebeam, and Adobe at an intermediate level.

Preferred

• Advanced technical training.
• Experience using WinEst, On-Screen Take-off, Vista, Primavera P6, or other similar system.
• Experience in design-build, CM/GC, and CMAR contracts.
• Experience in government contracting
• Proficiency in relevant software tools, such as InDesign, Smartsheet and construction management platforms.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to safely perform the essential functions of this position. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy construction setting. The noise level in the work environment is usually varies. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions and may be required to travel in small and large commercial aircraft.

NOTE: This document does not create an employment contract, implied or otherwise. The statements contained herein are intended to describe the principal functions of this position, the level of knowledge and skill typically required, and the scope of responsibilities, but should not be considered an all-inclusive listing of work requirements.